Blog: Uncategorized

  1. Policy Changes Effective July 1

    June 15, 2020

    Effective July 1, these changes to the existing travel policies have been approved:   Lodging Policy now allows for usage of Airbnb, and full prepayment on lodging. Third Party Bookings are still restricted (such as Expedia and Orbitz). VRBO and Home Away are also not allowed. Reimbursement is allowed for Passports (must have business purpose). […]

  2. Unused Tickets Memo

    June 5, 2020

    Because UW System is changing travel vendors on July 1, airline industry restrictions would not allow UW System to transfer all unused tickets from one vendor to another. Instead, UW System was able to convert the value of the unused tickets to UATP (Universal Air Travel Plan) prepaid airline cards. This will apply only to […]

  3. Register for Travel Agency Transition Open House

    June 2, 2020

    This time is used to provide information on the travel agency transition, an overview of services of each agency, and open Q&A time to address any open questions. Registration open to all employees at UW System Schools

  4. US Airlines Require Masks for Travel

    May 1, 2020

    For travelers who have been granted approval by their university to travel, please be aware that major carriers Delta, United and American Airlines are now requiring that all passengers wear masks while travelling. Read More 

  5. UW Milwaukee Flight Cancellation

    April 22, 2020

    UW Milwaukee Travelers are restricted from all non-essential travel until June 30th.  All travel before that date must be cancelled by May 1, 2020. Read more about this announcement on the UWM Coronavirus Resource Page. View the list of open travel reservations: (updated 4/22/2020) to ensure your trip is cancelled. If you originally booked your […]

  6. UW Madison Flight Cancellation

    March 27, 2020

    UW Madison Travelers who have travel booked through June 30, 2020 must cancel their travel by end of day, Thursday April 30, 2020. To download the UW Madison flight cancellation spreadsheet (last updated 5/12/2020)  click the following link:  Please note: There are three tabs on the spreadsheet, one for employees, one for non-employees, and one for Administrative Groups […]

  7. Cancelling Trips in Concur – Guidance

    March 13, 2020

    Airline tickets or reservations booked in Concur are able to be cancelled directly in Concur. If you cancel a ticket in Concur, an agent will finalize the processing however there is no additional action required by the traveler. When cancelling due to Coronavirus, travelers may submit an expense report for the ticket if they have […]

  8. COVID-19 FAQ

    March 12, 2020

    As more trips are being cancelled due to the Coronavirus, UW System has complied a list of Frequently Asked Questions; scroll to “Travel” to see questions related to reimbursement and procedures. UW System President Ray Cross released a memo stating that each campus is determining the appropriate travel restrictions. Please consult with your campus to determine what travel restrictions […]

  9. University Policy Regarding Trip Insurance

    February 27, 2020

    Due to the COVID-19 outbreak, several questions have arisen regarding the University Policy on obtaining trip insurance. The University does not pay for or reimburse trip insurance because our travel Management Company manages our business traveler’s unused tickets for future use. Cancelled, unused non-refundable tickets (that are not basic economy tickets) are held in the traveler’s Concur […]

  10. Coronavirus Status

    January 24, 2020

    The University of Wisconsin System is continuously monitoring the coronavirus outbreak. Because of the ever changing status, please review the current travel warnings on the Department of State Website. For more information, review the map of all travel warnings.