In cases where the traveler elects to combine personal travel days with business travel, cost comparisons must also be obtained to ensure that the University is paying for the business trip dates only. A cost comparison must be provided to show the cost of the lowest appropriate airfare for the business travel dates only and another with the added personal dates. The lower of the two comparisons will be paid or reimbursed by the University.
Valid Cost Comparisons: Concur screen shots or the designated travel agency must be used for cost comparisons. Because of pricing and availability fluctuations, accurate cost comparisons must be done immediately, in succession, to be valid.
For employee travel companions (spouse, partner, friend, etc.):
Use of Concur is reserved for UW employee use only. Discounts, fee waivers and other contract benefits cannot be extended to those that are not traveling on University paid business. Additionally, the University will not pay or reimburse any additional costs associated with taking a travel companion along on a University business trip.
To Book a Companion Ticket:
- Employees should contact a contracted agent and book both tickets with the agent.