International

Planning

International Travel Posts

  1. Updated Visa Procedures for China

    February 17, 2023

  1. ETIAS: New Procedure for Entering Europe beginning mid 2023

    January 17, 2023

  1. In Case of Emergency….

    September 15, 2022

  1. New UW System International Receipt Form

    September 7, 2022

EntryAssist

Covid-19 Travel Country Entry Assistance

  • Entry testing requirements

  • Testing types and timing

  • Proof of vaccination requirements

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Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at:  https://cibtvisas.com/29249

The account code is 29249, please reference this number if contacting CIBT via phone.

 

COVID-19:

  • International Booking restrictions/required approvals vary by campus. Please review the campus restrictions page prior to making travel arrangements.
  • Visit the CDC’s International Travel page prior to booking.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance. This insurance provides additional coverage in the event you are not able to return home due to a positive COVID-19 test results.

International Travel FAQ

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Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursemable. 

Special Considerations for International Travel can be found in the Miscellanous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Equatorial Guinea - Level 2: Exercise Increased Caution

    30 March 2023 | 7:00 pm

    Last Update: Reissued with updates related to the outbreak of Marburg virus disease. 

    Exercise increased caution in Equatorial Guinea due to an outbreak of Marburg virus disease in the mainland area of the country.

    The Government of Equatorial Guinea declared an outbreak of Marburg virus disease (MVD) on February 13, 2023. The CDC has issued a Level 2 Travel Health Notice for MVD in Equatorial Guinea.

    The U.S. Embassy in Malabo has temporarily restricted U.S. government employee travel to the mainland region due to an outbreak of MVD. The U.S. government has limited ability to provide emergency services to U.S. citizens in Equatorial Guinea

    Read the country information page for additional information on travel to Equatorial Guinea.

    If you decide to travel to Equatorial Guinea:

  1. Zambia - Level 1: Exercise Normal Precautions

    27 March 2023 | 7:00 pm

    Last Update: Reissued after periodic review without changes.

    Exercise normal precautions in Zambia. 

    Read the country information page for additional information about travel to Zambia.

    If you decide to travel to Zambia:

  1. Sao Tome and Principe - Level 1: Exercise Normal Precautions

    13 March 2023 | 7:00 pm

    Reissued after periodic review without changes.

    Exercise normal precautions in Sao Tome and Principe.

    Read the country information page for additional information on travel to Sao Tome and Principe.

    If you decide to travel to Sao Tome and Principe:

UW International Resources

External Resources