Planning
EntryAssist
Covid-19 Travel Country Entry Assistance
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Entry testing requirements
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Testing types and timing
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Proof of vaccination requirements
International Travel Posts
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New UW System International Receipt Form
September 7, 2022
Visa/Passport Services
For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.
The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin
The account code is 29249, please reference this number if contacting CIBT via phone.
International Travel FAQ
Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen.
Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.
Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable.
All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance. Contact your risk management or international education office for registration instructions.
Other travel insurances are not required, recommended or reimbursable.
Car Rental Insurance:
- UW Risk Management recommends purchasing insurance with all international rentals.
Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.
Reimbursable costs associated with Foreign/International travel:
- Cost of testing required for travel (i.e. COVID testing)
- Travel visas
- required inoculations/vaccinations
- foreign transaction fees incurred on corporate cards
- business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)
U.S. Department of State RSS Feed
As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.
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Mauritius - Level 1: Exercise Normal Precautions
29 August 2024 | 7:00 pm
Reissued after periodic review without changes.
Exercise normal precautions in Mauritius.
Read the country information page for additional information on travel to Mauritius.
If you decide to travel to Mauritius:
- Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
- Follow the Department of State on Facebook and X/Twitter.
- Review the Country Security Report for Mauritius.
- Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
- Visit the CDC page for the latest Travel Health Information related to your travel.
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Seychelles - Level 1: Exercise Normal Precautions
29 August 2024 | 7:00 pm
Reissued after periodic review without changes.
Exercise normal precautions in Seychelles.
Read the country information page for additional information on travel to Seychelles.
If you decide to travel to Seychelles:
- Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
- Follow the Department of State on Facebook and X/Twitter.
- Review the Country Security Report for Seychelles.
- Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
- Visit the CDC page for the latest Travel Health Information related to your travel.
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Ireland - Level 1: Exercise Normal Precautions
27 August 2024 | 7:00 pm
Reissued after periodic review without changes.
Exercise normal precautions in Ireland.
Read the country information page for additional information on travel to Ireland.
If you decide to travel to Ireland:
- Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
- Follow the Department of State on Facebook and X/Twitter.
- Review the Country Security Report for Ireland.
- Visit the CDC page for the latest Travel Health Information related to your travel.
- Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
CISI Insurance
- All students must register for CISI insurance prior to any university-sponsored international travel.
- UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
- It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.