International Travel Posts

  1. In Case of Emergency….

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Iraq - Level 4: Do Not Travel

    Updated to reflect the termination of Ordered Departure of non-emergency U.S. government employees and eligible family members.

    Do not travel to Iraq due to terrorism, kidnapping, armed conflict, civil unrest, and Mission Iraq’s limited capacity to provide support to U.S. citizens.

    On April 1, 2024, the Department terminated the Ordered Departure status for U.S. Embassy Baghdad and U.S. Consulate General Erbil. However, the Travel Advisory level for Iraq remains at Level 4, advising that U.S. citizens not travel to Iraq.

    Country Summary: U.S. citizens in Iraq face high risks to their safety and security, including the potential for violence and kidnapping. Terrorist and insurgent groups regularly attack Iraqi security forces and civilians. Anti-U.S. militias threaten U.S. citizens and international companies throughout Iraq. Attacks using improvised explosive devices, indirect fire, and unmanned aerial vehicles occur in many areas of the country, including Baghdad and other major cities. In an emergency, consular services to U.S. citizens in Iraq are limited due to severe restrictions on the movements of U.S. government personnel.

    Demonstrations, protests, and strikes occur frequently throughout the country. These events can develop quickly without prior notice, often interrupting traffic, transportation, and other services, and sometimes turning violent.

    Do not travel near Iraq’s northern borders due to the continued threat of attacks by terrorist groups, armed conflict, aerial bombardment, and civil unrest. U.S. citizens should especially avoid areas near armed groups in northern Iraq, which have been targeted with aerial strikes by neighboring countries’ militaries.

    U.S. citizens should not travel through Iraq to engage in armed conflict in Syria, where they would face extreme personal risks (kidnapping, injury, or death) and legal risks (arrest, fines, and expulsion). The Kurdistan Regional Government in Iraq has stated that it will impose prison sentences of up to ten years on individuals who illegally cross the Iraq-Syria border. Additionally, fighting on behalf of or supporting designated terrorist organizations is a crime under U.S. law that can result in prison sentences and large fines in the United States.

    Because of security concerns, U.S. government personnel in Baghdad are instructed not to use Baghdad International Airport. Due to risks to civil aviation operating in the Baghdad Flight Information Region, the Federal Aviation Administration (FAA) has extended its Special Federal Aviation Regulation (SFAR) prohibiting certain flights at altitudes below 32,000 feet for an additional two years. For more information, U.S. citizens should consult the  Federal Aviation Administration’s Prohibitions, Restrictions, and Notices.

    Read the country information page for additional information on travel to Iraq.

    If you decide to travel to Iraq:

    • Establish your own personal security plan in coordination with your employer or host organization or consider consulting with a professional security organization.
    • Draft a will and designate appropriate insurance beneficiaries and/or power of attorney.
    • Discuss a plan with loved ones regarding care/custody of children, pets, property, belongings, non-liquid assets (collections, artwork, etc.), funeral wishes, etc.
    • Share important documents, login information, and points of contact with loved ones so that they can manage your affairs if you are unable to return as planned to the United States.
    • Visit our website for Travel to High-Risk Areas.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive alerts and make it easier to locate you in an emergency.
    • Follow the Department of State on Facebook and Twitter.
    • Review the Country Security Report for Iraq.
    • Visit the CDC website for the latest Travel Health Information related to your travel.
    • Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist

  1. Ecuador - Level 2: Exercise Increased Caution

    Updated with information about land border travel restrictions.

    Exercise increased caution in Ecuador due to civil unrestcrime, and kidnapping. Some areas have increased risk. Read the entire Travel Advisory.

    Do not travel to:

    • Guayaquil, south of Portete de Tarqui Avenue, due to crime.
    • The cities of Huaquillas and Arenillas in the province of El Oro, due to crime.
    • The cities of Quevedo, Quinsaloma, and Pueblo Viejo in the province of Los Rios, due to crime.
    • The canton of Duran, in the province of Guayas, due to crime.
    • Esmeraldas city and all areas north of Esmeraldas city in Esmeraldas province, due to crime.

    Reconsider travel to:

    • Guayaquil north of Portete de Tarqui Avenue due to crime.
    • El Oro province outside the cities of Huaquillas and Arenillas, due to crime.
    • Los Rios province outside the cities of Quevedo, Quinsaloma, and Pueblo Viejo, due to crime.
    • All areas south of Esmeraldas city in Esmeraldas province, due to crime.
    • The provinces of Sucumbios, Manabi, Santa Elena, and Santo Domingo due to crime.

    Country Summary: Crime is a widespread problem in Ecuador. Violent crime, such as murder, assault, kidnapping, and armed robbery, is prevalent and widespread. The rate of violent crime is significantly higher in areas where transnational criminal organizations are concentrated.

    Demonstrations occur frequently throughout the country, usually motivated by political and/or economic factors. Demonstrators routinely block local roads and major highways, often without prior notice which can lead to disruption in access to critical infrastructure.  

    Outside of Ecuador’s major towns and cities, much of the country’s territory is sparsely populated and isolated. Government assistance may be very limited and can lead to significant delays for assistance to U.S. citizens in remote areas.

    Land Border Restrictions: All foreign citizens entering the country via land border crossings from Colombia or Peru are required to present an apostilled certificate showing a lack of criminal record. Further information is available on the Ministry of Tourism’s webpage and at Ecuador.Travel. All U.S. citizens planning to enter Ecuador via a land border should comply with this requirement. See Travel.State.Gov’s Office of Authentications webpage and Criminal Records Check webpage for information on how to obtain a criminal record check and apostille from the United States. The U.S. Embassy and Consulate General in Ecuador cannot assist citizens crossing a land border in obtaining the required documentation.    

    Read the country information page for additional information on traveling to Ecuador.

    If you decide to travel to Ecuador:

    Level 4: Do Not Travel

    Guayaquil, south of Portete de Tarqui Avenue, due to crime.

    The cities of Huaquillas and Arenillas in the Province of El Oro, due to crime.

    The cities of Quevedo, Quinsaloma, and Pueblo Viejo in the province of Los Rios, due to crime.

    The canton of Duran, in the province of Guayas, due to crime.

    Esmeraldas city and all areas north of Esmeraldas city in Esmeraldas province, due to crime.

    Transnational criminal groups and local gangs regularly engage in violent criminal acts in these areas, including indiscriminate attacks without warning in public spaces. Violent crimes have included murder, targeted assassinations, armed robberies, bombings, kidnappings, and assaults, among others. Violence in these areas has steadily increased in frequency and brutality in recent months, posing an increased security risk to U.S. citizens. U.S. government personnel are prohibited from traveling to these areas without prior authorization. As a result, the U.S. government is limited in its ability to provide emergency services to U.S. citizens in these areas.

    Level 3: Reconsider Travel

    Guayaquil north of Portete de Tarqui Avenue, due to crime.

    El Oro province outside the cities of Huaquillas and Arenillas, due to crime.

    Los Rios province outside the cities of Quevedo, Quinsaloma, and Pueblo Viejo, due to crime.

    All areas south of Esmeraldas city in Esmeraldas province, due to crime.

    The provinces of Sucumbios, Manabi, Santa Elena, and Santo Domingo, due to crime.

    Transnational criminal groups and local gangs have sporadically engaged in violent criminal activity in these areas, with violence increasing in recent months. U.S. government personnel are directed to exercise extreme caution and maintain increased vigilance when traveling in and around these areas. 

    Visit our website for Travel to High-Risk Areas.

  1. Mainland China, Hong Kong & Macau - See Summaries - Level 3: Reconsider Travel

    Updated due to new national security legislation in the Hong Kong Special Administrative Region.

    Summary: Reconsider travel to Mainland China due to the arbitrary enforcement of local laws, including in relation to exit bans, and the risk of wrongful detentions.

    Exercise increased caution when traveling to the Hong Kong Special Administrative Region (SAR) due to the arbitrary enforcement of local laws.

    Reconsider travel to the Macau Special Administrative Region (SAR) due to a limited ability to provide emergency consular services. Exercise increased caution when traveling to the Macau SAR due to the arbitrary enforcement of local laws.

    See specific risks and conditions in each jurisdiction

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.