Original, itemized receipts are required based upon the expense types and dollar limits listed below.  Credit card statements alone do not meet the receipting requirements.

Definition of original receipt:

An original receipt is a written acknowledgement that the vendor has been paid for providing goods or services.  To be considered original it must show:

  • The name & address of the vendor providing the goods or services
  • The date that the specific services were received or items were purchased
  • Itemization of the services and/or goods and pricing
  • Final amount due and evidence that it was paid

Scanned receipts are accepted as originals providing they meet the same requirements for paper receipts. Keep in mind that if you’re planning to scan your receipts or other required documentation, the scan must be clear, legible and saved in a format that allows opening and printing.

Any Expense Regardless of Amount

  • Airline Tickets (must be Fox E-Invoice – the itinerary does not serve as a receipt)
  • Airline Penalty Fees (Change/Cancel)
  • Rail Tickets/Passes
  • Travel or Tour Company Service Fees
  • Registration Fees
  • Lodging
  • Vehicle Rentals (original rental agreement and receipt)
  • Vehicle Rental Gas
  • Hospitality/Hosted meals
  • Visas for International Travel
  • Vaccines/Inoculations for International Travel
  • Foreign Transaction Fees on Corporate Cards
  • Relocation –  Moving Company/U-Haul
  • Non-travel related expenses

Expenses Over $25

  • Parking
  • Bus Tickets/Passes (each way)
  • Taxis/Shuttles/Car Services (each way)
  • Subway Passes (each way)
  • Business Use of Internet Access
  • Tolls

Expenses Over $30

  • Airline Baggage

No Receipts Required

  • Meals & Incidental (M&IE) Per Diem Allowance
  • Day Trip Meal Allowance
  • Relocation Stipends

Travelers are advised to retain copies of all business travel receipts for personal tax filing purposes.