Travel Policy

New/Infrequent Traveler Checklist pdf – A pretrip checklist to assist new/infrequent travelers in understanding the requirements for University Sponsored travel

Reservation Checklist pdf Use this checklist to make sure you are prepared before calling. Once you are ready, call a Travel Incorporated consultant at (877) 811-9898

TravelWIseTravelersReferenceGuide- January 2023 pdf – UW System Travel Policy Pocket Guide

UWTravelWIseVisitorsTravelGuide January 2023 pdf – Travel Pocket Guide for Guests to the University System

TravelWIseTravelersReferenceGuide January 2023 ATHLETICS pdf – Reference Guide for Athletic Staff and Students (not including UW Madison)

UWTravelWIseVisitorsTravelGuide January 2023 - ATHLETICS pdf – Travel Pocket Guide for Athletic Guests to the University System

Concur Guides

Support Line: (877) 811-9898, #3 Navigational issues, or other Concur technical questions


User Guides

The Travel and Expense module is available to institutions using the E-Reimbursement module (e-Re).

Expense Report Statuses:

Status Description
Approved for Payment (APY) All approvals are done. Waiting for payment processing.
Closed (CLS) Paid and closed.
Denied (DEN) An approver has denied this expense report.
On Hold (HLD, HDA, HDU) An approver has put this expense report on hold.
Approvals in Process (PAR) Pending approvals.
Paid (PD) Payment has been made. Not closed yet.
Pending (PND) The traveler or alternate has created the report but not submitted it yet, or it was sent back for revision.
Staged (STG) Approved and waiting for the pay cycle to process.
Submitted for Approval (SUB) Waiting for an approver.