1. FAQs: E-Reimbursement – Traveler – Expense Report

    E-Reimbursement – Traveler – Expense Report How long do I have to submit an expense report? You have 90 days from the date of the expense incurred for non-travel expenses, and 90 days from the end of the trip for travel expenses.  The one exception is relocation related expenses (which are all taxable to the […]

  2. Retrieve Air Invoices

    INVOICES ISSUED WITH TRAVEL INCORPORATED AFTER JULY 1, 2020 Your invoice will be sent via e-mail after you book your reservation. Download instructions on retrieving the Travel Incorporated Invoice from FINAL ITINERARY email. You can also obtain your airline reservation receipt(s) booked through Concur or a Full Service Agent by accessing the Travel Incorporated Travel Hub. […]

  3. Receipt Requirements for Reimbursement

    When is a Receipt Required for Reimbursement? Travelers are advised to retain copies of all business travel receipts for personal tax filing purposes. For University reimbursement processing, the receipt requirements are listed below. Any Expense Regardless of Amount: Airline Tickets (must be agency invoice – the itinerary does not serve as a receipt) Airline Penalty Fees (Change/Cancel) […]

  4. Expense System Tutorials

    For complete information, view expense material on the SFS Website Getting Started Creating Expense Reports In The Expense Module Getting Started Sign Into The Expense Module Documents for the Traveler/Employee Assign An Alternate Business Process Guide For Traveler pdf Change Default Funding pdf Choose Per Diem Deductions Delete a Returned or Not Submitted Expense Report […]

  5. Memo Regarding Cancelled Flights

    Recently, we have noted an increase in the number of cancelled flights for UW business-related travel.  The most common cancellations are for conferences which get converted to a virtual format.  Please see below for guidance and considerations related to booking/cancelling airfare:   Flight cancellations are treated the way they were in the pre-UATP world.  That […]

  6. Common TER Sendback Reasons

    Common TER Sendback Reasons Agenda Copy Missing Attach a copy of the conference, meeting or event agenda. If none available please attach a copy of calendar. Receipt Copy Missing Attach a copy your receipt(s) to support your expense(s) including hotel folios and airfare e-invoices Incorrect Expense Type Review the list of expense types prior to […]

  7. TER Help Sheets

    Travel Expense Report (TER) Help Sheets TER Header Help Sheet Lodging Help Sheet Per Diem Help Sheet Mileage Help Sheet Vehicle Rental Help Sheet General Expenses Help Sheet

  8. How to Create, Modify and Resubmit an Expense Reimbursement in e-Reimbursement

    How travelers and Alternates create and submit Expense Reimbursements using e-Reimbursement   SIGN INTO E-REIMBURSEMENT Creating a New Expense Reimbursement Click the Expenses tile.  To create a new Expense Reimbursement, click Create Expense Report.  To view pending, returned, or in-process Expense Reimbursements, click My Expense Reports. Expense Reimbursements are broken down into three sections: General Information – also referred to as “header […]