1. 2022 Mileage Rates

    2022 Mileage Rates are as follows: Standard Mileage Rate: 58.5 cents per mile Turndown rate (for campus that utilize this rate): 37.5 cents per mile From: IRS.GOV IR-2021-251, December 17, 2021 WASHINGTON — The Internal Revenue Service today issued the 2022 optional standard mileage rates used to calculate the deductible costs of operating an automobile […]

  2. Updated CDC Entry Guidance

    Last night, the CDC updated its webpages to reflect President Biden’s proclamation yesterday establishing more restrictive entry requirements to the U.S. specific to COVID-19. This applies to both U.S and non-U.S. citizens returning to the United States. “Travel requirements have changed. Starting December 6, all air passengers, regardless of vaccination status, must show a negative […]

  3. Reminders regarding International Travel

    International Booking restrictions/required approvals vary by campus. Please review the campus restrictions page prior to making travel arrangements. Visit the CDC’s International Travel During COVID-19 page prior to booking. It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance. This insurance provides additional coverage in the event you are not […]

  4. UATP Card Update

    The UW’s UATP (Universal Air Transit Card) automatic payment method for certain air carriers is coming to a close! The following carriers will automatically be paid for by a UATP card: American Airlines The following carriers no longer have unused tickets funds on the card and will resume normal indiviudal traveler payment method: United Delta […]

  5. Sustainable Travel Tips

    The University of Wisconsin System strives to follow sustainable principles, practices and values. Here are some tips to help you travel sustainably: Consider if the trip is essential, or if the trip can be done virtually. Limiting unneccesary trips is the best way to eliminate the carbon footprint that you leave. While typically airfare is […]

  6. Traveling Sustainably – A Comprehensive Guide

    The tips and tricks below can help successfully set you up to have a more sustainable traveling experience. authored by:  UW Stout Sustainability Office Pre-Trip Prep & Packing Preparing for your trip and packing are important times to consider sustainability and the positive impact you can have on your trip. Check out the UW System’s […]

  7. FAQs: E-Reimbursement – Traveler – Expense Report

    E-Reimbursement – Traveler – Expense Report How long do I have to submit an expense report? You have 90 days from the date of the expense incurred for non-travel expenses, and 90 days from the end of the trip for travel expenses.  The one exception is relocation related expenses (which are all taxable to the […]

  8. Retrieve Air Invoices

    INVOICES ISSUED WITH TRAVEL INCORPORATED AFTER JULY 1, 2020 Your invoice will be sent via e-mail after you book your reservation. Download instructions on retrieving the Travel Incorporated Invoice from FINAL ITINERARY email. You can also obtain your airline reservation receipt(s) booked through Concur or a Full Service Agent by accessing the Travel Incorporated Travel Hub. […]

  9. Receipt Requirements for Reimbursement

    When is a Receipt Required for Reimbursement? Travelers are advised to retain copies of all business travel receipts for personal tax filing purposes. For University reimbursement processing, the receipt requirements are listed below. Any Expense Regardless of Amount: Airline Tickets (must be agency invoice – the itinerary does not serve as a receipt) Airline Penalty Fees (Change/Cancel) […]

  10. Expense System Tutorials

    For complete information, view expense material on the SFS Website Getting Started Creating Expense Reports In The Expense Module Getting Started Sign Into The Expense Module Documents for the Traveler/Employee Assign An Alternate Business Process Guide For Traveler pdf Change Default Funding pdf Choose Per Diem Deductions Delete a Returned or Not Submitted Expense Report […]