Policy Highlights

Individual Travel

  • Travelers are required to book under the rate maximum for the location they are spending the night, unless staying at an externally hosted conference designated hotel.
  • Travelers are strongly encouraged to make all reservations within Concur or with the designated contracted travel agency.
  • Sales tax must be removed whenever the University has tax exemption in the state.

Group Travel

  • Group travel for lodging is typically defined as 10 or more rooms.
  • Group lodging contracts must be routed through the institutions’ purchasing office for signature
  • Contracted properties should be given priority selection of group lodging. View contracted hotels on the hotel directory.


Use the Lodging and Meal Per Diem Calculator