Policy Highlights

  • Receipts are required for group meals.

Examples of business functions that fall under the definition of University Sponsored Events and rate limits are:

  • Conferences
  • Seminars
  • Retreats/Workshops
  • Training Sessions
  • Academic Colloquiums
  • Receptions
  • Orientations
  • University Official Functions specific to events hosted by the President, Chancellor or Center Dean
  • Board of Regents meetings
  • Business meetings including external stakeholder and business partners of the University
  • Hospitality or hosted meals between University hosts and job interview candidates or recruits
  • Departmental meetings

Maximum rates per person by location and meal expense type (inclusive of tax if applicable and 20% tip) are:

Expense Within Wisconsin All Other Locations – Including International
Breakfast $12 $15
Lunch $18 $23
Dinner $30 $37
Refreshments/Break $10 $10

View UW System Administrative Policy 435. Headquarter City and UW Sponsored Events Policy