Policy Highlights
- Receipts are required for group meals.
Examples of business functions that fall under the definition of University Sponsored Events and rate limits are:
- Conferences
- Seminars
- Retreats/Workshops
- Training Sessions
- Academic Colloquiums
- Receptions
- Orientations
- University Official Functions specific to events hosted by the President, Chancellor or Center Dean
- Board of Regents meetings
- Business meetings including external stakeholder and business partners of the University
- Hospitality or hosted meals between University hosts and job interview candidates or recruits
- Departmental meetings
Maximum rates per person by location and meal expense type (inclusive of tax if applicable and 20% tip) are:
| Expense | Within Wisconsin | All Other Locations – Including International |
|---|---|---|
| Breakfast | $12 | $15 |
| Lunch | $18 | $23 |
| Dinner | $30 | $37 |
| Refreshments/Break | $10 | $10 |
View UW System Administrative Policy 435. Headquarter City and UW Sponsored Events Policy