Hertz – Secondary Contract for Vehicle Rentals
State of Wisconsin/NASPO 

Use of this contract is secondary to utilizing the Big Ten contract.  This contract is for business use only and will be used by University approved employee and student drivers, age 18 and over when vehicles are unavailable under the Big Ten Contract with Enterprise or National Car Rental.  Consultants, Contractors or other non-employees traveling for UW Sponsored purposes are not eligible to use this contract and must rent under the Big Ten contract.

UNIVERSITY OF WISCONSIN BOOKING CODE: (CDP #): 66253
(Required at time of booking to receive discount/terms)
Effective Date: June 1, 2015

Hertz WSCA

OPTIONS FOR MAKING YOUR RESERVATIONS:

  • Reserve vehicles in Concur – Hertz as listed as “Preferred” secondary to the Big Ten contract with Enterprise & National
  • Reserve, toll free by phone at: 1-800-654-3131
  • International Reservations: 1-800-654-3001

Note: A charge card must be provided at the time of rental to guarantee the reservation and all vehicle rentals must be paid for at rental return with a charge card in the drivers name.

LOCATIONS AND HOURS:

For a complete listing visit Hertz


JOIN THE HERTZ #1 CLUB GOLD AND GOLD CHOICE

Benefits of Hertz #1 Club Gold & Gold Choice membership:

  • Choose the car you drive
  • Mobile Gold alerts
  • E-receipts, go paperless and speed up the return process
  • No stopping at over 40 of the world’s busiest airports
  • At over 1,000 locations worldwide, simply show driver’s license, pick up keys, and off you go

Enroll at HERTZ GOLD CLUB  by completing information as indicated in the sample below.  Once enrolled, enter your member identification in your Concur profile so the information passes to Hertz with your reservation.

Hertz Gold Club


RATES – U.S./PUERTO RICO/DISTRICT OF COLUMBIA (1-30 DAYS):

(Rates are on a 24-hour clock. Supplier may charge hourly overtime at one-third of the daily rental rate up to a maximum of the daily rental rate.)

 

Vehicle Type

Daily Weekly

30 days

Sedans
Compact $29.00 $159.50 $596.52
Standard / Intermediate $33.00 $181.50 $744.15
*Full Size $36.00 $198.00 $811.80
Passenger Vans
*Mini-Van $58.00 $319.00 $1307.90
*12 Passenger Van $79.00 $434.50 $1711.45
SUV’s
*Sm. SUV (5 Passenger) $63.00 $346.50 $1420.65
*Lg. SUV (7-8 Passenger) $84.00 $462.00 $1894.20
Specialty
*Luxury/Premium $84.00 $462.00 $1894.20
*Jeep $84.00 $462.00 $1894.20
*Convertible $84.00 $462.00 $1894.20
Green Vehicles
*Hybrid (Prius/Camry) $40.17/$42.23 $220.94/$232.27 $861.65/$923.43
*Alternative Fuel $50.47 $277.59 $1082.58
Pick-Ups / Cargo
*Small Pick-Up $81.37 $447.54 $1746.42
*Large Pick-Up $101.97 $560.84 $2187.26

*Note: Vehicle models with asterix, highlighted in yellow, require a business justification and approval from the approving authority prior to making a reservation. Rentals of 12-15 passenger vans, require the same pre-approvals and all drivers must successfully complete State of Wisconsin van-driver training prior to renting. Students are ineligible to rent or driver 12-15 passenger vans.

TERMS & CONDITIONS – U.S./PUERTO RICO/DISTRICT OF COLUMBIA:

Insurance Coverages (do not purchase insurance for U.S./Puerto Rico/District of Columbia):

  • Damage Waiver: Full loss/damage waiver protection with a $0 deductible, included in rate
  • Liability Coverage: $1 Million Combined Single Limit Protection, included in rate

INTERNATIONAL LOCATIONS:

Pricing for international locations is based on percent discount from lowest available rate and does not include liability or damage waiver protection/insurance. Travelers must purchase the CDW/LDW insurances for international rentals.

Canada 5%
Western Europe and Israel 10%
Africa and Middle East 10%
Latin America and Caribbean 10%
Japan 15%
Eastern Europe and Iceland 5%
Asia and Pacific 10%

Other Charges:

Mileage Surcharge: All vehicle classes include unlimited free miles per day, unlimited free miles per week.

Exclusions: Base Rental Rates do not include applicable taxes, surcharges, refueling, or delivery charges.

Note: Refueling of the rental vehicle is the responsibility of the driver. Given high fuel costs, supplier refueling packages are not UW payable/reimbursable, drivers must refuel vehicles prior to returning.

Roadside Assistance: Toll free number 800-654-5060. Note: Roadside assistance or roadside assistance protection is the responsibility of the driver unless the need is outside of the driver’s control.

Tire/Chains:  N/A

Towing Package:  N/A

Smoking/Damage Cleaning: $150.00

One Way Differential Fee: $125.00 per rental for all one-way rentals over 500 miles

Daily Loss of Use Fee: $50.00


IMPOSED SURCHARGES:

GEOGRAPHIC DIFFERENTIALS/AIRPORT (AP) SURCHARGES:

By contract, the following locations have imposed daily differentials/surcharges. These fees are standard, non-negotiable, and will be charged in addition to the contract rate.

State/City Surcharges City Daily Differential or Surcharge Rate
CA Burbank AP, John Wayne AP, Oakland AP, San Jose AP $3.00
San Luis Obispo $13.00
DC
Washington $8.00
ID Idaho Falls, Boise, Pocatello, Sun Valley $6.00
Haily $10.00
Lewiston $20.00
IL Chicago
MA Boston $8.00
MD Baltimore $8.00
MI Detroit $8.00
MT Missoula $6.00
Butte $10.00
NJ Newark $19.00
NY JFK, LGA, Manhattan $29.00
OR Bend, Klamath Falls, Medford, Pendleton, Redmond, Salem, Sun River $10.00
PA Philadelphia $8.00
 WA Pasco $10.00
Pullman, Spokane $6.00
Walla Walla, Wenatchee, Yakima $10.00