New Reservation Request Form

In collaboration with the designated agency for individual travel, Travel Incorporated, UW System has launched a new Reservation Request Form to assist travelers and arrangers who make air, car and/or hotel arrangements. The intent of the form is to ensure all essential information needed to make a reservation is provided to the travel agent at the point of contact.

The form incorporates UW Travel Policy information and is sent directly to the dedicated Travel Incorporated consultant team. The Reservation Request Form will expedite the booking process for those who require the use of an agent.

Note that standard agent booking fees apply to those who use this form.

Travelers and Arrangers who are familiar with the Concur Online booking tool are encouraged to continue using Concur for their ticketing needs. Administrative Groups should continue to use the Admin Group Traveler Request Form as it has different required fields.

How does it work?

1. Traveler or arranger fills out the contact form.
2. Once submitted, the form is emailed to Travel Incorporated. The traveler, and arranger (if applicable) will also receive a copy of the form via e-mail.
3. If consent is provided in the form, the agency will process the request and ticket the transaction. If more details are required or payment information is needed, the agency will reach out to the traveler or arranger to finalize details
4. A copy of the itinerary and invoice will be sent to the traveler and/or arranger.