Effective August 6, 2018, a final revision was approved for SYS 240: Relocation (Household Moves) and Temporary or Indefinite Work Assignments Policy

Changes were made to the policy in accordance to the changes in federal tax law in which all relocation expenses are taxable. Due to this change, the list of taxable reimbursements was removed. Institutions may now either:

  • Choose to only provide a stipend (no capped amount) and allow the employee to make all necessary moving arrangements.
  • Cover moving costs (using one of UW System’s contracted carriers or, in the event of a self-move, other carriers) by directly paying the moving company or stipulate that it will reimburse for moving costs initially paid by the employee.  In both cases, a bill of lading or invoice is necessary.  This option was retained in case an institution wants to cover the costs but no more, no less.
  • Offer a hybrid, by providing a stipend for certain costs and covering specific moving costs through direct payment or reimbursement.