Front Page Alerts

  1. Ineligible Vendor Notification

    November 3, 2023

    Until further notice, the Madison Marriott West Hotel is considered an ineligible vendor per the Department of Administration (source). Travelers and arrangers should not book this hotel until further notice.

  2. Rental Car Contract Changes

    October 17, 2023

    Effective 9/1/2023, the Big Ten has entered into a new agreement with Enterprise and National (EAN). Ground Transportation Policy changes are upcoming to reflect the changes made to the agreement, […]

  3. FY 2024 Lodging Rates Updated

    September 14, 2023

    The U.S. General Services Administration (GSA) has finalized their annual market review of lodging maximums & meal/incidental per diem rates and have released new domestic lodging maximums for travel that […]

  4. The new student lodging account codes and expense type are now in production and available in SFS.

    July 7, 2023

    Purpose: To track any student lodging expenses for compliance with the Clery Act. This new account code should make Clery Act reporting much more efficient. There is only one expense […]

  5. FAQ on State Government Rates vs. StateRates in Concur

    March 15, 2023

    Concur loads all rates that the hotels offer. The UW Travel Program and our TMC partners work to ensure only rates that are eligible for use are displayed in Concur, […]

  6. Real ID Deadline for Air Travelers Extended 2 years to May 2025

    December 5, 2022

    The Department of Homeland Security (DHS) has announced that the Real ID deadline, previously set for May 2023, has now been extended an additional 2 years. The new deadline for […]

  7. New UW System International Receipt Form

    September 7, 2022

    When traveling to remote/international locations, a hardcopy receipt may be unattainable, illegible, or not contain sufficient information. Every effort should be made to obtain a legitimate receipt for all business expenses. If a receipt […]

  8. Example Cost Comparisons

    August 4, 2022

    A cost comparison must be done at the time of booking and then included with your TER (Travel Expense Report). Items needed to be a valid cost comparison: Date/Time captured […]

  9. Frequent Traveler Accounts (You should have them, even if you don’t travel often)

    August 4, 2022

    Do you have a frequent guest profile for any airlines, hotels or rental car companies? The vast majority of UW-System travelers take just one trip per year.  If you’re one […]

  10. Traveling Sustainably – A Comprehensive Guide

    October 7, 2021

    The tips and tricks below can help successfully set you up to have a more sustainable traveling experience. authored by:  UW-Stout Sustainability Office Pre-Trip Prep & Packing Preparing for your […]