UW – Parkside Travel

 If you intend to only be purchasing travel related expenses, you should obtain a Corporate Travel card.  If you do purchasing for your department, you should obtain a Purchasing Card (Pcard)

 If it’s mixed,  and you do travel arrangements for others, you can use a Pcard. The Pcard limitations for travel are as follows:

• Cannot be used for day trip parking
• Cannot be used for any alcohol or individual meals
• Cannot be used for insurance (i.e. CISI)

Travel Card transactions payments must be paid by the employee through an e-reimbursement or by setting up an account with access online. 

Read more by visiting Payment Methods

All expense reimbursements must be submitted within 90 days of:

• the end of the trip for travel -related expense reimbursements.
• the date of the purchase for non-travel-related expense reimbursements.

Cash Advance expense reimbursement reports must be submitted within 30 days of the end of the trip.

Please note that failure to submit your expense report within the timeframe requires an exception request form.

Expense reimbursements not in compliance with the above timelines

• may not be reimbursed or
• will be reported as taxable income for the individual reimbursed.

Please note: The Expense Exception form is only accessed via Business Services staff. Please email amahn@uwsa.edu to request a form. 

The ghost card is a card product managed by UW Parkside Business Services that is automatically used when airfare is booked in Concur or with a designated agent. Use of this card is required for all airfare purchases.  Please note that Business Services staff may contact you regarding your funding string for airfare.

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