Travel Guidance for UW System Administration Employees

Until further notice, all travel outside of Wisconsin requires pre-approval. Employees should obtain both their VP & President’s Office approval and submit the completed UWSA COVID-19 Travel Request Form to a Travel Incorporated consultant to book travel. The completed form must accompany any related out of state travel expenses (including mileage) in the expense report system. In-State Travel is allowed, and does not require an exception form or prior VP/President’s Office approval. Inform your manager of in-state travel plans.


A Quick Guide to Travel During COVID-19 and additional resources can be found on TravelWIse’s COVID-19 & Travel News page.

Please let me know if you have any questions.

-Alma Ramirez

  • New Employees please refer to this guide:
  • Pre-Trip Authorization
    • Supervisors should be involved in travel planning and ensure adequate departmental funds are available prior to booking travel. No out-of-state travel approval process is required via e-reimbursement.


Travel Manager:

Alma Ramirez

Purchasing Card:

Andy Struebel

Corporate Travel Card:

Amanda Haberman