Travel Manager:

Alma Ramirez

Expense Audit Team:

Expense Auditors

Purchasing Card | Corporate Travel Card:

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Travel Guidance for UW System Administration Employees

Update October 18, 2022

Effective immediately, employees only need to get approval for any air travel via email from their Manager and Vice President; the UWSA COVID-19 Travel Request Form will no longer be required.

Travel without airfare (car/hotel only) is exempt from VP approval though employees should continue to obtain cost comparisons if driving vs. flying for any round trips over 800 miles; see Determining the Appropriate Mode of Transportation | Travel ( for more information. Employees are now able to book directly in Concur or may continue to call Travel Inc at (877) 811-9898, or complete the travel reservation request form.

Online Travel Training

This course is recommended for all employees that travel or arrange UW funded travel. This course covers UW System Policy for travel of 1-9 university funded travelers.

This course is informational only and is designed to be used as a training tool in conjunction with campus support staff. Contact your campus travel manager or  designated division or departmental travel support (if available) for budget or funding questions. For course content questions, contact the UW Travel Office:

Take Course

Driver Authorization 

Non-Employee ID Request

  • All reimbursements (employees, non-employees and students) must be submitted electronically within 90 days of return date or expense date. Department Administrators will need to submit a Non-Employee ID request via the Expenses Tile in SFS (E-reimbursement). See New Non Employee Request Form Process docx for instructions.