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Travel Manager:

Alma Ramirez

Purchasing Card:

Andy Struebel

Corporate Travel Card:

Amanda Haberman

Expense Audit Team:

Expense Auditors

Travel Guidance for UW System Administration Employees

Update April 13, 2022

Until further notice, all travel outside of Wisconsin requires pre-approval. Employees should obtain their VP approval and submit the completed UWSA Covid 19 Travel Request Form pdf to a Travel Incorporated consultant to book travel. The completed form must accompany any related out of state travel expenses (including mileage) in the expense report system. In-State Travel is allowed, and does not require an exception form or prior VP approval. Inform your manager of in-state travel plans.


A Quick Guide to Travel During COVID-19 and additional resources can be found on TravelWIse’s COVID-19 & Travel News page.

  • New Employees please refer to this guide:
  • Pre-Trip Authorization
    • Supervisors should be involved in travel planning and ensure adequate departmental funds are available prior to booking travel. No out-of-state travel approval process is required via e-reimbursement.
  • Driver Authorization 
  • Non-Employee IDs (Reimbursement)
    • All reimbursements (employees, non-employees and students) must be submitted electronically within 90 days of return date or expense date. Non-employees will need to submit a Non-Employee ID Form to uwstraveloffice@uwsa.edu to set up a profile in SFS (E-reimbursement)