UW System Administration Employees

Upcoming UW System Open House

Contacts

Travel Manager:

Alma Ramirez
aramirez@uwsa.edu

Purchasing Card and 

Corporate Travel Card:

Andy Struebel
astruebel@uwsa.edu

Expense Audit Team:

Expense Auditors
expenseauditing@wisconsin.edu

Travel Guidance for UW System Administration Employees

Update October 18, 2022

Effective immediately, employees only need to get approval for any air travel via email from their Vice President; the UWSA COVID-19 Travel Request Form will no longer be required.

 

Travel without airfare (car/hotel only) is exempt from VP approval though employees should continue to obtain cost comparisons if driving vs. flying for any round trips over 800 miles; see Determining the Appropriate Mode of Transportation | Travel (wisconsin.edu) for more information. Employees are now able to book directly in Concur or may continue to call Travel Inc at (877) 811-9898, or complete the travel reservation request form.

 

For anyone who needs a refresher training on Concur please view the training below:

UW-System Travel Services Fall Open House – Navigating Concur-20221007_090021-Meeting Recording.mp4

 

If you have any additional questions, please contact Alma Ramirez at – aramirez@uwsa.edu or uwstraveloffice@uwsa.edu or call 414-345-7553.

 

  • New Employees please refer to this guide:
  • Pre-Trip Authorization
    • Supervisors should be involved in travel planning and ensure adequate departmental funds are available prior to booking travel. No out-of-state travel approval process is required via e-reimbursement.
  • Driver Authorization 
  • Non-Employee IDs (Reimbursement)
    • All reimbursements (employees, non-employees and students) must be submitted electronically within 90 days of return date or expense date. Non-employees will need to submit a Non-Employee ID Form to uwstraveloffice@uwsa.edu to set up a profile in SFS (E-reimbursement)