Upcoming UW System Open House


Travel Manager:

Alma Ramirez

Purchasing Card and 

Corporate Travel Card:

Andy Struebel

Expense Audit Team:

Expense Auditors

Travel Guidance for UW System Administration Employees

Update October 18, 2022

Effective immediately, employees only need to get approval for any air travel via email from their Vice President; the UWSA COVID-19 Travel Request Form will no longer be required.


Travel without airfare (car/hotel only) is exempt from VP approval though employees should continue to obtain cost comparisons if driving vs. flying for any round trips over 800 miles; see Determining the Appropriate Mode of Transportation | Travel (wisconsin.edu) for more information. Employees are now able to book directly in Concur or may continue to call Travel Inc at (877) 811-9898, or complete the travel reservation request form.


For anyone who needs a refresher training on Concur please view the training below:

UW-System Travel Services Fall Open House – Navigating Concur-20221007_090021-Meeting Recording.mp4


If you have any additional questions, please contact Alma Ramirez at – aramirez@uwsa.edu or uwstraveloffice@uwsa.edu or call 414-345-7553.


  • New Employees please refer to this guide:
  • Pre-Trip Authorization
    • Supervisors should be involved in travel planning and ensure adequate departmental funds are available prior to booking travel. No out-of-state travel approval process is required via e-reimbursement.
  • Driver Authorization 
  • Non-Employee IDs (Reimbursement)
    • All reimbursements (employees, non-employees and students) must be submitted electronically within 90 days of return date or expense date. Non-employees will need to submit a Non-Employee ID Form to uwstraveloffice@uwsa.edu to set up a profile in SFS (E-reimbursement)