Whitewater

  1. Southwest Airlines Updates: Assigned Seating and 2026 Rapid Rewards Promotion

    February 4, 2026

    Assigned Seating Southwest Airlines implemented assigned seating for its flights beginning January 27, 2026. This change represents a shift from the airline’s previous open‑seating model. Travelers can review details about […]

  2. Invoice Enhancements from Fox World Travel

    January 30, 2026

    Beginning in early February, Fox World Travel will launch a custom invoice enhancement developed exclusively for the Universities of Wisconsin. Travelers and arrangers will now automatically receive invoices for voided, […]

  3. IRS Standard Mileage Rates for 2026

    January 14, 2026

    Effective January 1, 2026, the Internal Revenue Service (IRS) has announced updated standard mileage rates. Business Rate: 72.5 cents per mile (an increase of 2.5 cents from the 2025 rate […]

  4. Travel Advisory: Ongoing Flight Delays Following Shutdown Resolution

    November 14, 2025

    Travel Advisory: Ongoing Flight Delays Following Shutdown Resolution Although the federal government shutdown has ended, airlines and the FAA are still working through several days of operational backlog, resulting in […]

  5. New Universities of Wisconsin Travel and Expense Policy is Approved and Published

    June 24, 2025

    The new policy SYS 405, Universities of Wisconsin Travel and Expense Policy, has been approved and published. You may view the updated policy at the following link:  SYS 405 (new): https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/universities-of-wisconsin-travel-and-expense-policy/ On the effective date of July 1, the […]

  6. Hertz Contract Update

    June 3, 2025

    As of May 2025 there is a new Hertz contract in place. The contract code did not change, however the rates have been adjusted to meet market standards. As a […]

  7. Changes to Relocation Stipends via Expense Reports

    April 24, 2025

    As of May 1, 2025, E-Re Estimated Withholding will not be able to be added to any expense reports. The reasons for this change: Universities of Wisconsin wants to ensure […]

  8. Southwest Airlines Overhauls Policies: Baggage Fees, Assigned Seating, and More Changes Coming Soon

    March 13, 2025

    Southwest Airlines has announced several significant changes affecting its services and customer policies: Checked Baggage Fees: Starting May 28, 2025, Southwest will charge for checked bags. Only A-List Preferred members […]

  9. Revisions to Airfare & Meals/Incidentals Policy

    January 22, 2025

    Interim: Air Travel and Meal & Incidental Expense Policy Amendments | UW Policies Policy Changes: Air Travel Before/After Business Travel Dates: a cost comparison is no longer required for flights departing […]

  10. 2025 Mileage Rates in Effect

    January 2, 2025

    The IRS issued mileage rates have been updated in the e-reimbursement system. The new rates are as follows: Standard- Personal Vehicle $0.70 Travel on or after 1/1/2025