We are pleased you have chosen to join a dynamic and innovative group of employees whose contributions are vital to the success of public higher education in Wisconsin.

New employees—  You may be entitled to participate in the various benefit plans that the UW System offers. Employee benefits make up an important part of your total compensation package. If you are eligible, it’s important to know what’s available to you and when you can enroll so that you can make the most of your benefits. Enrollment into most benefit plans must be done within 30 days of date of employment.

Current employees— If you do not, or did not enroll during your initial enrollment period, you may enroll in many benefit plans during the Annual Benefits Enrollment period (if offered) or if you have a qualifying life event. See Life Events for more information.

Benefit Eligibility

There are two benefit packages available depending on whether or not you are covered by the Wisconsin Retirement System (WRS)– the WRS Benefit Package and the Graduate Assistant Benefit Package.

Wisconsin Retirement System (WRS) Benefit Package

You are eligible for benefits under the WRS Benefit Package if you are eligible for the Wisconsin Retirement System (WRS).

The following employment categories may be eligible for the WRS based on job expectations:

  • University Staff Employees
  • Faculty, Academic Staff and Limited Appointees
  • Executive Staff, which consists of the UW System President and Vice President(s), and Institution Chancellor and Provost(s)

If you do not qualify for the Wisconsin Retirement System, you may be eligible for benefits under the Graduate Assistant Benefit Package.

Graduate Assistant Benefit Package

You are eligible for benefits under the Graduate Assistant Benefit Package if you meet the following criteria based on your employment category.

Short-Term Academic Staff

If not covered under the WRS, you are eligible for insurance benefits if you are expected to work:

  • At least 21% for at least six months if you are a twelve-month employee; or
  • At least 28% for at least one semester if you are a nine-month employee

Student Assistants

Must be in one of the following titles: Research Assistant, Fellow, Advanced Opportunity Fellow, Scholar, Trainee, Teaching Assistant, Project Assistant or Program Assistant, and be expected to work at least 33% time:

  • For at least six months if you are a twelve-month employee; or
  • For at least one semester if you are a nine-month employee

Employees-in-Training

Must be in one of the following titles: Grad Intern/Trainee, Postdoc Fellow, Postdoc Trainee, Postgrad Trainee (1-7), Intern (non-physician), Research Intern or Research Associate, and be expected to work at least 33% time:

  • For at least six months if you are a twelve-month employee; or
  • For at least one semester if you are a nine-month employee

Essential Forms & Resources

New Employee Forms

Below are forms commonly required of new employees working for the UW System. Complete these forms and submit them to your human resources office.

Payroll Information

  • Access earnings, tax, leave and benefits statements through the MyUW portal for UW System or UW-Madison.
  • Payroll Schedule pdf (pay period dates and payment dates).
  • For additional payroll information, including taxes and deduction schedule, click here.

Benefits Information


last updated: 7/15/2017

What’s in My Benefit Package?

Benefits vary according to your appointment type and benefit package you are eligible for. Refer to your appointment letter to confirm your appointment type. You can also read about appointment types on the Employee Categories page.

For detailed information about benefits available to you, see the benefit summary and new employee benefit orientation below that applies to you. We also recommend that you have a conversation with ALEX, your personalized benefits counselor.

ALEX explains your benefit options in plain English and helps you choose the plans that make the most sense for you and your family.

In an effort to make benefits elections less stressful for new employees, and benefits information more accessible for current employees, the UW System offers an online tool for anyone who wants a better understanding of the comprehensive benefits offered at the UW System.

ALEX will ask you a series of questions to walk you through benefits offerings and suggest appropriate plans based on your answers. It is UW System’s hope that a conversation with ALEX will educate you while helping you make sound, informed decisions about benefits.

Click here to watch a short video to learn more about ALEX.

To go to the ALEX landing page and begin your ALEX conversation, click here.

(NOTE: Chrome or Firefox are the preferred internet browsers for ALEX)

Benefit Summaries

Benefit Orientations

Benefits Enrollment Walkthrough

Use the Benefits Enrollment Walkthrough tool to determine your plan options and to estimate your premiums.

NOTE: The walkthrough will produce a worksheet summarizing your estimates but will not enroll you in a benefit plan.

Start the walkthrough

Beneficiary Designations

Remember to review and update your beneficiary designations whenever there is a big life event to make sure that your benefits are paid according to your wishes. There are other benefit plans (non- life insurance) that have death benefits as well.

Click here for more information

Fringe Benefit Advisory Committee

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Questions?

Contact your human resources office.

Contact Information