Overview

The UW System offers eligible employees the opportunity to pay certain health care and dependent day care expenses with tax-free dollars through Flexible Spending Accounts (FSA). To comply with IRS requirements, documentation will be required to substantiate expenses eligible for reimbursement.

Review the ERA Brochure and/or the ERA Participant Guide (Forms & Resources section below) for annual contribution limits, eligible expenses, deadlines and more!

Note: These accounts are administered by TASC; however, effective January 1, 2020, these accounts will be administered by ConnectYourCare (CYC). All participants affected by this change will receive communications directly. Information regarding the change is available on the 2020 Vendor Change page.

Eligibility

All employees, including rehired annuitants, are eligible for this program, except:

  • Student Hourly employees
  • University Staff Temporary employees
  • Student Assistant with one of the following titles: Fellows, Scholars, Trainees
  • Employee-in-Training with one of the following titles: Grad Intern/Trainee, Post-Doc Fellow/Trainee

FSA Account Types

There are 3 types of Flexible Spending Accounts (FSA) offered under the Employee Reimbursement Account (ERA) program:

Health Care FSA

Covers eligible expenses not covered or partially covered by insurance plans, such as deductibles, copays, and coinsurance amounts. You may also use this account to pay for, dental expenses, eyeglasses and/or contacts and limited categories of over-the-counter drugs and supplies. These expenses can be incurred by you, your spouse and/or a qualifying child or relative. The annual contribution limit for 2019 is $2,650 per employee. Up to $500 remaining in your account at the end of the plan year will carry over to the following plan year.

If you enroll in either the High Deductible Health Plan (HDHP) or Access HDHP plan design with the Health Savings Account (HSA), you are only eligible for the Limited Purpose FSA.

Limited Purpose FSA (LPFSA)

Covers eligible expenses not covered or partially covered by your dental and vision insurance plans. If you enroll in either the High Deductible Health Plan (HDHP) or Access HDHP plan design with the Health Savings Account (HSA), you are eligible for the Limited Purpose FSA. Once you have met your medical deductible in either of these plan designs, the LPFSA may also cover medical expenses. These expenses can be incurred by you, your spouse and/or a qualifying child or relative. The annual contribution limit for 2019 is $2,650 per employee. Up to $500 remaining in your account at the end of the plan year will carry over to the following plan year.

Dependent Day Care FSA

Covers eligible expenses for the physical care of dependents, either inside or outside the home such as after-school care, baby-sitting fees, adult or child daycare and preschool, so you and your spouse, if married, are able to work, actively look for work or attend school full-time. Eligible dependents include your qualifying child, spouse and/or qualifying relative. This account does not pay for medical expenses for your eligible dependents. The annual contribution limit is $5,000 based on tax filing status. This is a household limit.

Enrollment

When you enroll in a FSA, you designate an annual election amount which is then divided into equal amounts per paycheck. Plan carefully when making your annual FSA election(s) as you cannot change your contribution amount or stop your payroll deductions during the year unless you have a qualifying event, as defined by the IRS. See Life Events for more information.

FSAs are considered “use-it-or-lose-it” accounts, which means that if you do not use the full amount that you elected, then you will forfeit anything greater than $500.

Newly hired or newly eligible employees: You have 30 days from your date of employment or your newly benefits-eligible job to enroll in the FSAs. Your coverage will begin on the first of the month on or following your eligibility date.

Current employees: If you do not enroll in the FSAs during your initial 30-day enrollment period, you may enroll during the Annual Benefits Enrollment period, which typically occurs each October, or if you have a qualifying event. See Life Events for more information. You must re-enroll each year to participate in a FSA.

For detailed information on whose expenses you can cover from this plan, see the Dependent Eligibility Chart (UWS 25) pdf .

2019 Claims Submission

If you pay for your expenses out-of-pocket instead of using your debit card, there are several methods by which you may submit your claims for reimbursement.

The deadline to submit claims is 90 days from the end of the plan year. You have until March 31, 2020 to submit claims for 2019 expenses.

Electronic Claims Submission

  • TASC Mobile App
    • The TASC Mobile App lets you access your account information wherever you are, 24/7/365. To download, visit the Apple App Store or Android Marketplace and search for “eflex Benefits”.
  • TASC Portal
    •   On the “Home” tab, click “I want to File a Claim”

Paper Claims Submission

  • Complete the FSA Reimbursement Claim Form (available in the Forms & Resources section below) and submit it with substantiation to:
    • Mail: TASC, PO Box 7511, Madison, WI 53707-7511
    • Fax: (877) 231-1287

This section will be updated late December with 2020 claims submission information. 2020 claims will need to be submitted to the new 2020 vendor, ConnectYourCare. Review the FSA and HSA Vendor Change page for additional information.

Automatic Premium Conversion

If enrolled, you will automatically have premiums for the following benefit plans deducted from earnings on a pre-tax basis:

  • State Group Health Insurance
  • State Group Life Insurance (premium for first $50,000 of coverage)
  • Supplemental Dental Insurance (Delta Dental)
  • Vision Insurance (VSP)

You may choose to waive automatic premium conversion and have your premiums taken on a post-tax basis by filling out the Automatic Premium Conversion Waiver (available in the Forms & Resources section below).

Forms & Resources

last updated: 12/02/2019

Every effort has been made to ensure this information is current and correct. Information on this page does not guarantee enrollment, benefits and/or the ability to make changes to your benefits.