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Search Regent Policy Documents, UW System Administrative Policies & Procedures, and University Personnel System Operational Policies.

Policy Resources

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
102Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and ReportingACIS 1.0October 23, 2017
110UW System Board of Regents Criteria for Approval of Wisconsin Technical College System Collegiate Transfer ProgramsACIS 1.2
115Associate Degree StandardsACIS 1.3May 2015
120UW System Policy Regarding Offering On-Site Undergraduate and Graduate and Other Instruction ProgramsACIS 2.0May 08, 1996
125Supplementary Administrative Guidelines For UW System Implementation Of Regent Policies On Integration Of The Extension FunctionACIS 5.1May 01, 1989
125.AAdministrative Guidelines For UW System Implementation Of Regent Policy On Integration Between UW-Extension And The UW InstitutionsACIS 5.0March 1983
126Statewide Planning, Communication And Coordination Of Extension Programs In The UW SystemACIS 5.2May 01, 1989
127Identification of the Extension Function in the University of Wisconsin SystemACIS 5.3May 01, 1989
130Programming For The Non-Traditional Market In The UW SystemACIS 5.4May 1994
135UW System Undergraduate Transfer PolicyACIS 6.0March 1, 2019
136Required Disclosures for Participation in Certain UW System Services and Programs-June 4, 2019
140UW System Templates For Articulation Agreements Between UW System Institutions And WTCS DistrictsACIS 6.2December 18, 2018
145Development and Operation of Off-Campus International Educational Programs for University of Wisconsin System StudentsACIS 7.1December 17, 2018
145.AUniversity of Wisconsin System Uniform Statement of Responsibility, Release, and Authorization to Participate in Study Abroad and Exchange ProgramsACIS 7.1October 1999
146University of Wisconsin System Faculty and Academic Staff AbroadACIS 7.2April 2008
147Admission and Delivery of Services to International Students and for the Employment and Delivery of Services to International Faculty and Academic Staff at UW InstitutionsACIS 7.3April 2008
148Development and Operation of Contractual Training and Sponsored Students ProgramsACIS 7.4April 2008
150The Application of Job Market and Placement Information to Academic PlanningACPS 2.0February 07, 1975
155Faculty Development and Renewal – The 1970’s and BeyondACPS 3.0May 09, 1975
156Guidelines for Faculty Retraining, Renewal, and DevelopmentACPS 3.1June 1991
157Faculty Development and Renewal – A System Policy for Faculty Transfer and ExchangeACPS 3.2July 16, 1976
160The Faculty Sabbatical ProgramACPS 3.3Summer 2003
160.ASabbatical GuidelinesACPS 3.3Summer 2003
160.BSabbatical Leave Agreement FormACPS 3.3Summer 2003
165Academic Year Definition And Assorted DerivativesACPS 4.0February 11, 2000
170Lawton Undergraduate Minority Retention Grant ProgramACPS 5.1September 10, 2018
171Recruitment/Retention of StudentsF26September 24, 2015
175Accreditation Visits and ReportsG24June 03, 1997
180Child Care CentersG38July 01, 1994
185College Credit in High SchoolG36September 16, 2016
190Computer Software OwnershipG10October 21, 1985
191Copyrightable Instructions Materials Ownership, Use, and ControlG27November 24, 1997

The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). On July 15, 2019, the University Personnel System was integrated into the UW System Administrative Policies and Procedures (SYS) set as the SYS 1200 series. They can be found below. Individuals should consult the appropriate website for other human resources policies.

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
205Employment of Student HelpG18June 28, 2019
206Student FICA ExemptionsG18AJune 28, 2019
210Educational Assistance for Faculty & StaffG25May 6, 2019
215Payment methods and Timing for PayrollG32April 21, 2004
220Affirmative Action Data CollectionG41May 14, 1990
230Salary & Fringe Benefit CalculationsF29May 6, 2019
235Personal Services PaymentsF31September 24, 2015
240Relocation (Household Moves) and Temporary or Indefinite Work AssignmentsF19August 6, 2018

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
304Fiscal MisconductF16April 28, 2017
304.AFiscal Misconduct: Reporting and Review Process-May 1, 2017
306Accounting and Budget ControlG7June 1973
308Budget TransfersF5December 12, 1996
310BankingF38November 5, 2018
312Official FunctionsF6November 5, 2018
314Financial Management of Auxiliary OperationsF43June 18, 1999
316Auxiliary Enterprises Support Services ChargebacksF42January 20, 2009
318Charging fuels and utilities – Auxiliary EnterprisesG3July 01, 2003
320Internal Services ChargebacksF24April 1998
322Physical Plant Service ChargebacksF25July 1997
323Maintenance Repair and Operations Inventory-July 20, 2018
324Inter-Institutional Financial TransactionsF18May 2014
326Collections and Write-OffsF39November 23, 2010
328MembershipsF34June 03, 1997
330Prizes, Awards, and GiftsF46February 2006
334Accountability for Capital EquipmentF33February 12, 2018
336Sales & Use TaxF2February 13, 2017
338Systemwide, Regional, or Inter-institutional Facilities and Service CentersG23June 30, 1997
340Alumni PublicationsG1December 17, 1997
342Extramural Support AdministrationG2July 9, 2018
344Extramural support for Instructional ProgramsF22July 07, 1997
346Patents and InventionsG34April 28, 2017
350Payment Card Compliance Policy-March 29, 2019
362University Administrative Support of Primary Fundraising Foundations and Other Affiliated Organizations-May 29, 2019
363Change Requests of Bank and Contact Information-August 20, 2019
399Miscellaneous Financial Administration Procedures-
399.1Storage of Supporting Documentation for Financial Transactions-December 23, 2016

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
505Purchasing Responsibility & AuthorityG8June 05, 1998
510Sharing Services/ProductsG11February 12, 2013
515Vendor-Sponsored Education ProgramsF30July 12, 1999
520Board of Regents Procurement Authority-October 15, 2019
521Authority to Sign Procurement Contracts in the UW System-October 15, 2019
521.AProcurement: Simplified and Sealed Bidding-October 15, 2019
521.BProcurement: Request for Proposal-October 15, 2019
522Exclusions from a Competitive Procurement-October 15, 2019
523Emergency Procurements-October 15, 2019
525Procurement: Contract Thresholds-October 15, 2019
530Procurement: Prohibited Contract Types-October 15, 2019
532Procurement: Unauthorized Contracts-October 15, 2019
534Procurement Disputes-October 15, 2019
534.AProcurement: Dispute Process-October 15, 2019
535Public Records and Procurement Contracts-October 15, 2019
545Procurement: Consortiums and Collective Purchasing-October 15, 2019

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
605Loss-Fund OperationsF35February 12, 2013
610Uninsured Personal Property Loss or DamagesF41November 24, 1997
615Vehicle use and Driver Authorization-October 31, 2016
615.ADriver Authorization Process and Requirements-October 31, 2016

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
705Carrying Weapons or Firearms at University of Wisconsin institutionsG51October 14, 2011

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
805Tuition and Fee Policies for Credit InstructionF44May 20, 2019
810Study Abroad ProgramsF45September 24, 2015
815Student Technology Fee ExpendituresF49June 10, 2018
820Segregated University FeesF50November 9, 2017
822Student Services FundingG15June 05, 1998
825Special Course FeesG29April 07, 2006
830Cooperative Educational Fee SchedulesG30March 1980
835Summer Short CoursesG35July 28, 1998
840Student Financial Aid in Extended Degree Program AdministrationG31June 30, 1997

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
905Maintenance of University-owned ResidencesG21October 29, 1975
910Leasing-January 26, 2018
910.ALeasing Process-January 26, 2018
915Financing for UW Managed Capital Projects-May 1, 2019
999Miscellaneous Capital Planning & Budget Procedures-
999.AAcquisition of Real Property Process-May 17, 2018
999.BSale of Real Property Process-May 17, 2018

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1030Information Security: Authentication-January 9, 2019
1030.AInformation Security: Authentication-January 9, 2019
1031Information Security: Data Classification and Protection-January 9, 2019
1031.AInformation Security: Data Classification-January 9, 2019
1031.BInformation Security: Data Protections-January 9, 2019
1032Information Security: Awareness-April 11, 2019
1033Information Security: Incident Response-January 9, 2019

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1105Laboratory and Classroom Modernization and General Computer/Network AccessF48 / SYS 1005May 26, 2004
1110Information Technology Acquisitions ApprovalG20 / SYS 1010November 21, 2017
1125Advertising, Sponsorship, and Links on the InternetG43 / SYS 1025October 29, 2001

The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.

Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1201Affirmative Action DataEEO 1
1202Equal Employment OpportunityEEO 2July 1, 2015
1203Employment of VeteransEEO 3July 30, 2018
1210Vacation, Paid Leave Banks, and Vacation Cash PayoutsBN1July 1, 2015
1211Personal Holiday and Legal Holiday AdministrationBN 2
1212Sick LeaveBN 3September 17, 2019
1213Wisconsin and Federal Family and Medical Leave ActsBN 4July 1, 2015
1214Catastrophic Leave ProgramBN 5August 12, 2019
1215Paid Leave of Absence for Bone Marrow and Human Organ DonationBN 6July 1, 2015
1216Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family MemberBN 7August 12, 2019
1217Non-Medical Leaves of AbsenceBN 8July 1, 2015
1218Military LeaveBN 9July 1, 2015
1219Continuous ServiceBN 12
1225General Terms and DefinitionsGen 0July 1, 2015
1227Standard Office Hours, Legal Holidays and Other UW System Institution ClosuresGen 2July 1, 2015
1229Rehired AnnuitantsGEN 10July 1, 2015
1230Workplace SafetyGEN 11July 1, 2015
1231Hazardous Employment BenefitsGEN 12July 1, 2015
1232Layoff for Reasons of Budget or ProgramGEN 13July 1, 2015
1233Grievance ProceduresGEN 14July 1, 2015
1235Inclement Weather/Emergency ConditionsGEN 15July 1, 2015
1236Temporary InterchangeGEN 18July 1, 2015
1237Student EmploymentGEN 20January 1, 2016
1238Crafts WorkersGEN 21July 16, 2019
1240Job-Related Coursework and TrainingGEN 23July 1, 2015
1241Complaint ProceduresGEN 24July 1, 2015
1242Payment of LicensesGEN 25February 14, 2017
1244Summer Prepay Deductions and Summer Session Benefits EligibilityGEN 30April 22, 2019
1245Personal Internet Account AccessGEN 32July 1, 2015
1250Job SecurityHR 1July 1, 2015
1251Appointment Terms and Designation of PositionsHR 2July 1, 2015
1253FLSA DesignationHR 4April 2, 2018
1254Performance ManagementHR 5November 19, 2019
1255Teaching Assistants Selection, Training, and EvaluationHR 6July 1, 2015
1256University Staff Temporary & Project AppointmentsHR 7May 21, 2019
1257Title ChangeHR 8July 1, 2015
1259I-9 VerificationHR 11April 2, 2018
1260Health Insurance Marketplace Notice DistributionHR 12July 1, 2015
1261Personnel FilesHR 13January 1, 2019
1262Labor Relations and Collective Bargaining ProceduresHR 14April 2, 2018
1270Optional General Payroll DeductionsPY 2July 1, 2015
1275Recruitment PoliciesTC 1October 14, 2019
1276Title DefinitionsTC 2July 1, 2015
1277CompensationTC 3April 2, 2018
1278UW System Pay Plan Distribution Framework for University WorkforceTC 4November 19, 2019
1285Transition of Classified Staff to University StaffTR 1July 1, 2015
1286Effect on WRS Service, Accrued Leave & Continuous Service When Moving To and From UW System Institutions or AgenciesTR 2July 1, 2015
1287Voluntary Reassignment of Formerly Classified FLSA Exempt Employees to Academic Staff/Limited Appointment PositionsTR 3July 1, 2015
1288Reinstatement of Employment Privileges Under Wis. Stat. § 36.115(6)TR 4July 1, 2015
1290Code of EthicsWE 1July 1, 2015
1292Workplace Conduct ExpectationsWE 3July 1, 2015