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Policy Resources
- UW System Policy Development Process describes the UWSA policy development process and provides templates and resource documents for UWSA policy owners and responsible officers to utilize during the policy development process.
- Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
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Coronavirus (COVID-19) Interim Policies Resources: In response to the Coronavirus (COVID-19) pandemic, interim statutory, regulatory, and policy actions will be taken that affect UW institutions. A listing of interim statutory, regulatory, and policy changes can be found here.
Policy Updates
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Tuition & Fees Policy Approval and August Institution Policy Distribution Reminder
September 2, 2020
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August Institution Policy Distribution
August 24, 2020
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Information Security Policy and Procedure Approval Notice (SYS 1035 & SYS 1035.A)
August 21, 2020
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July Institution Distribution Reminder
August 7, 2020
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1 | Development, Revision, and Approval of UW System Administrative Policies, Procedures, & Guidelines | - | September 12, 2019 | |
| 1.A | UW System Administrative Policy Template | - | September 12, 2019 | |
| 1.B | UW System Administrative Procedure Template | - | September 12, 2019 | |
| 1.C | UW System Administrative Guideline Template | - | September 12, 2019 | |
| 2 | Development, Revision, and Approval of Academic and Student Affairs Policies | - | August 11, 2016 | |
| 2.A | Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form | - | June 2016 | |
| 3 | Development, Revision, and Approval of Finance and General Administration Policies & Procedures | - | December 14, 2018 |
The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). On July 15, 2019, the University Personnel System was integrated into the UW System Administrative Policies and Procedures (SYS) set as the SYS 1200 series. They can be found below. Individuals should consult the appropriate website for other human resources policies.
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| Implementation Guidance and FAQ’s for Salary Advances for Furloughed Employees | - | July 24, 2020 | ||
| 200- Interim 01 | Interim: Temporary Deferment of Full Criminal Background Check | - | May 4, 2020 | |
| 200- interim 02 | Interim: Salary Advances for Furloughed Employees | - | July 27, 2020 | |
| 205 | Employment of Student Help | G18 | June 28, 2019 | |
| 206 | Student FICA Exemptions | G18A | June 28, 2019 | |
| 210 | Educational Assistance for Faculty & Staff | G25 | May 6, 2019 | |
| 215 | Payment methods and Timing for Payroll | G32 | April 21, 2004 | |
| 220 | Affirmative Action Data Collection | G41 | February 26, 2020 | |
| 230 | Salary & Fringe Benefit Calculations | F29 | May 6, 2019 | |
| 235 | Personal Services Payments | F31 | September 24, 2015 | |
| 240 | Relocation (Household Moves) and Temporary or Indefinite Work Assignments | F19 | August 6, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 405 | Travel and Expense – General Travel & Expense Policy | 1200 (ANS) | June 9, 2020 | |
| 410 | Purchase & Payment of Business Air Travel | 1201 (ANS) | June 4, 2020 | |
| 415 | Purchase & Payment of Lodging | 1202 (ANS) | June 9, 2020 | |
| 420 | Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements | 1203 (ANS) | June 9, 2020 | |
| 425 | Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation | 1204 (ANS) | June 9, 2020 | |
| 430 | Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses | 1205 (ANS) | August 20, 2015 | |
| 435 | Headquarter City & UW System Sponsored Events Policy | - |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 510 | Sharing Services/Products | G11 | February 12, 2013 | |
| 515 | Vendor-Sponsored Education Programs | F30 | July 12, 1999 | |
| 520 | Board of Regents Procurement Authority | - | October 15, 2019 | |
| 521 | Authority to Sign Procurement Contracts in the UW System | - | October 15, 2019 | |
| 521.A | Procurement: Simplified and Sealed Bidding | - | October 15, 2019 | |
| 521.B | Procurement: Request for Proposal | - | October 15, 2019 | |
| 522 | Exclusions from a Competitive Procurement | - | October 15, 2019 | |
| 523 | Emergency Procurements | - | October 15, 2019 | |
| 525 | Procurement: Contract Thresholds | - | October 15, 2019 | |
| 530 | Procurement: Prohibited Contract Types | - | October 15, 2019 | |
| 532 | Procurement: Unauthorized Contracts | - | October 15, 2019 | |
| 534 | Procurement Disputes | - | October 15, 2019 | |
| 534.A | Procurement: Dispute Process | - | October 15, 2019 | |
| 535 | Public Records and Procurement Contracts | - | October 15, 2019 | |
| 545 | Procurement: Consortiums and Collective Purchasing | - | October 15, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 605 | Loss-Fund Operations | F35 | February 12, 2013 | |
| 610 | Uninsured Personal Property Loss or Damages | F41 | November 24, 1997 | |
| 615 | Vehicle use and Driver Authorization | - | October 31, 2016 | |
| 615.A | Driver Authorization Process and Requirements | - | October 31, 2016 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 705 | Carrying Weapons or Firearms at University of Wisconsin institutions | G51 | December 9, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 805 | Tuition and Fee Policies for Credit Instruction | F44 | August 24, 2020 | |
| 810 | Study Abroad Programs | F45 | September 24, 2015 | |
| 815 | Student Technology Fee Expenditures | F49 | June 10, 2018 | |
| 820 | Segregated University Fees | F50 | December 9, 2019 | |
| 822 | Student Services Funding | G15 | June 05, 1998 | |
| 825 | Special Course Fees | G29 | April 07, 2006 | |
| 830 | Cooperative Educational Fee Schedules | G30 | March 1980 | |
| 835 | Summer Short Courses | G35 | July 28, 1998 | |
| 840 | Student Financial Aid in Extended Degree Program Administration | G31 | June 30, 1997 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 905 | Maintenance of University-owned Residences | G21 | October 29, 1975 | |
| 910 | Leasing | - | January 26, 2018 | |
| 910.A | Leasing Process | - | January 26, 2018 | |
| 915 | Financing for UW Managed Capital Projects | - | May 1, 2019 | |
| 999 | Miscellaneous Capital Planning & Budget Procedures | - | ||
| 999.A | Acquisition of Real Property Process | - | May 17, 2018 | |
| 999.B | Sale of Real Property Process | - | May 17, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1000-Interim 01 | Interim: Information Security: Awareness Training Extension | - | March 25, 2020 | |
| 1030 | Information Security: Authentication | - | September 17, 2019 | |
| 1030.A | Information Security: Authentication Procedure | - | October 4, 2019 | |
| 1031 | Information Security: Data Classification and Protection | - | December 9, 2019 | |
| 1031.A | Information Security: Data Classification | - | December 9, 2019 | |
| 1031.B | Information Security: Data Protections | - | December 9, 2019 | |
| 1032 | Information Security: Awareness | - | April 11, 2019 | |
| 1033 | Information Security: Incident Response | - | April 22, 2020 | |
| 1035 | Information Security: IT Asset Management | - | August 19, 2020 | |
| 1035.A | Information Security: IT Asset Management Standard | - | August 19, 2020 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1110 | Information Technology Acquisitions Approval | G20 / SYS 1010 | December 9, 2019 |
The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.
Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.