UW System Administrative Policies

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Policy Resources

UW System Policy Development Process describes the UWSA policy development process and provides templates and resource documents for UWSA policy owners and responsible officers to utilize during the policy development process.
Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
Retired Policies are archived on the website for three years.
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Policy Updates

May 2019 Policy Distribution and Announcements

May 24, 2019
New Financing for UW Managed Capital Projects and Revised Human Resource Policies Posted

May 14, 2019
April Comment Period Extended

May 3, 2019
Revised Purchase & Payment of Business Air Travel Proposed

April 19, 2019

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SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
1	Development, Revision, and Approval of UW System Administrative Policies & Procedures	-	December 7, 2018
1.A	UW System Administrative Policy Template	-	May 20, 2016
1.B	UW System Administrative Procedure Template	-	May 15, 2016
2	Development, Revision, and Approval of Academic and Student Affairs Policies	-	August 11, 2016
2.A	Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form	-	June 2016
3	Development, Revision, and Approval of Finance and General Administration Policies & Procedures	-	December 14, 2018

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
102	Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting	ACIS 1.0	October 23, 2017
110	UW System Board of Regents Criteria for Approval of Wisconsin Technical College System Collegiate Transfer Programs	ACIS 1.2
115	Associate Degree Standards	ACIS 1.3	May 2015
120	UW System Policy Regarding Offering On-Site Undergraduate and Graduate and Other Instruction Programs	ACIS 2.0	May 08, 1996
125	Supplementary Administrative Guidelines For UW System Implementation Of Regent Policies On Integration Of The Extension Function	ACIS 5.1	May 01, 1989
125.A	Administrative Guidelines For UW System Implementation Of Regent Policy On Integration Between UW-Extension And The UW Institutions	ACIS 5.0	March 1983
126	Statewide Planning, Communication And Coordination Of Extension Programs In The UW System	ACIS 5.2	May 01, 1989
127	Identification of the Extension Function in the University of Wisconsin System	ACIS 5.3	May 01, 1989
130	Programming For The Non-Traditional Market In The UW System	ACIS 5.4	May 1994
135	UW System Undergraduate Transfer Policy	ACIS 6.0	March 1, 2019
136	Required Disclosures for Participation in Certain UW System Services and Programs	-	November 24, 2017
140	UW System Templates For Articulation Agreements Between UW System Institutions And WTCS Districts	ACIS 6.2	December 18, 2018
145	Development and Operation of Off-Campus International Educational Programs for University of Wisconsin System Students	ACIS 7.1	December 17, 2018
145.A	University of Wisconsin System Uniform Statement of Responsibility, Release, and Authorization to Participate in Study Abroad and Exchange Programs	ACIS 7.1	October 1999
146	University of Wisconsin System Faculty and Academic Staff Abroad	ACIS 7.2	April 2008
147	Admission and Delivery of Services to International Students and for the Employment and Delivery of Services to International Faculty and Academic Staff at UW Institutions	ACIS 7.3	April 2008
148	Development and Operation of Contractual Training and Sponsored Students Programs	ACIS 7.4	April 2008
150	The Application of Job Market and Placement Information to Academic Planning	ACPS 2.0	February 07, 1975
155	Faculty Development and Renewal – The 1970’s and Beyond	ACPS 3.0	May 09, 1975
156	Guidelines for Faculty Retraining, Renewal, and Development	ACPS 3.1	June 1991
157	Faculty Development and Renewal – A System Policy for Faculty Transfer and Exchange	ACPS 3.2	July 16, 1976
160	The Faculty Sabbatical Program	ACPS 3.3	Summer 2003
160.A	Sabbatical Guidelines	ACPS 3.3	Summer 2003
160.B	Sabbatical Leave Agreement Form	ACPS 3.3	Summer 2003
165	Academic Year Definition And Assorted Derivatives	ACPS 4.0	February 11, 2000
170	Lawton Undergraduate Minority Retention Grant Program	ACPS 5.1	September 10, 2018
171	Recruitment/Retention of Students	F26	September 24, 2015
175	Accreditation Visits and Reports	G24	June 03, 1997
180	Child Care Centers	G38	July 01, 1994
185	College Credit in High School	G36	September 16, 2016
190	Computer Software Ownership	G10	October 21, 1985
191	Copyrightable Instructions Materials Ownership, Use, and Control	G27	November 24, 1997

The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). Individuals should consult the appropriate website for other human resources policies.

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
205	Employment of Student Help	G18	August 20, 2007
206	Student FICA Exemptions	G18A	April 12, 2012
210	Educational Assistance for Faculty & Staff	G25	May 6, 2019
215	Payment methods and Timing for Payroll	G32	April 21, 2004
220	Affirmative Action Data Collection	G41	May 14, 1990
230	Salary & Fringe Benefit Calculations	F29	May 6, 2019
235	Personal Services Payments	F31	September 24, 2015
240	Relocation (Household Moves) and Temporary or Indefinite Work Assignments	F19	August 6, 2018

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
304	Fiscal Misconduct	F16	April 28, 2017
304.A	Fiscal Misconduct: Reporting and Review Process	-	May 1, 2017
306	Accounting and Budget Control	G7	June 1973
308	Budget Transfers	F5	December 12, 1996
310	Banking	F38	November 5, 2018
312	Official Functions	F6	November 5, 2018
314	Financial Management of Auxiliary Operations	F43	June 18, 1999
316	Auxiliary Enterprises Support Services Chargebacks	F42	January 20, 2009
318	Charging fuels and utilities – Auxiliary Enterprises	G3	July 01, 2003
320	Internal Services Chargebacks	F24	April 1998
322	Physical Plant Service Chargebacks	F25	July 1997
323	Maintenance Repair and Operations Inventory	-	July 20, 2018
324	Inter-Institutional Financial Transactions	F18	May 2014
326	Collections and Write-Offs	F39	November 23, 2010
328	Memberships	F34	June 03, 1997
330	Prizes, Awards, and Gifts	F46	February 2006
334	Accountability for Capital Equipment	F33	February 12, 2018
336	Sales & Use Tax	F2	February 13, 2017
338	Systemwide, Regional, or Inter-institutional Facilities and Service Centers	G23	June 30, 1997
340	Alumni Publications	G1	December 17, 1997
342	Extramural Support Administration	G2	July 9, 2018
344	Extramural support for Instructional Programs	F22	July 07, 1997
346	Patents and Inventions	G34	April 28, 2017
350	Payment Card Compliance Policy	-	March 29, 2019
362	University Administrative Support of Affiliated Organizations	-	January 25, 2019
399	Miscellaneous Financial Administration Procedures	-
399.1	Storage of Supporting Documentation for Financial Transactions	-	December 23, 2016

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
405	Travel and Expense – General Travel & Expense Policy	1200 (ANS)	January 11, 2018
410	Purchase & Payment of Business Air Travel	1201 (ANS)	December 08, 2014
415	Purchase & Payment of Lodging	1202 (ANS)	January 13, 2017
420	Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements	1203 (ANS)	August 20, 2015
425	Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation	1204 (ANS)	January 9, 2019
430	Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses	1205 (ANS)	August 20, 2015
435	Headquarter City & UW System Sponsored Events Policy	-

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
505	Purchasing Responsibility & Authority	G8	June 05, 1998
510	Sharing Services/Products	G11	February 12, 2013
515	Vendor-Sponsored Education Programs	F30	July 12, 1999

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
605	Loss-Fund Operations	F35	February 12, 2013
610	Uninsured Personal Property Loss or Damages	F41	November 24, 1997
615	Vehicle use and Driver Authorization	-	October 31, 2016
615.A	Driver Authorization Process and Requirements	-	October 31, 2016

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
705	Carrying Weapons or Firearms at University of Wisconsin institutions	G51	October 14, 2011

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
805	Tuition and Fee Policies for Credit Instruction	F44	May 20, 2019
810	Study Abroad Programs	F45	September 24, 2015
815	Student Technology Fee Expenditures	F49	June 10, 2018
820	Segregated University Fees	F50	November 9, 2017
822	Student Services Funding	G15	June 05, 1998
825	Special Course Fees	G29	April 07, 2006
830	Cooperative Educational Fee Schedules	G30	March 1980
835	Summer Short Courses	G35	July 28, 1998
840	Student Financial Aid in Extended Degree Program Administration	G31	June 30, 1997

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
905	Maintenance of University-owned Residences	G21	October 29, 1975
910	Leasing	-	January 26, 2018
910.A	Leasing Process	-	January 26, 2018
915	Financing for UW Managed Capital Projects	-	May 1, 2019
999	Miscellaneous Capital Planning & Budget Procedures	-
999.A	Acquisition of Real Property Process	-	May 17, 2018
999.B	Sale of Real Property Process	-	May 17, 2018

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
1030	Information Security: Authentication	-	January 9, 2019
1030.A	Information Security: Authentication	-	January 9, 2019
1031	Information Security: Data Classification and Protection	-	January 9, 2019
1031.A	Information Security: Data Classification	-	January 9, 2019
1031.B	Information Security: Data Protections	-	January 9, 2019
1032	Information Security: Awareness	-	April 11, 2019
1033	Information Security: Incident Response	-	January 9, 2019

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
1105	Laboratory and Classroom Modernization and General Computer/Network Access	F48 / SYS 1005	May 26, 2004
1110	Information Technology Acquisitions Approval	G20 / SYS 1010	November 21, 2017
1125	Advertising, Sponsorship, and Links on the Internet	G43 / SYS 1025	October 29, 2001

UW System Administrative Policies & Procedures

Search UW Policies

Policy Resources

Policy Updates

May 2019 Policy Distribution and Announcements

New Financing for UW Managed Capital Projects and Revised Human Resource Policies Posted

April Comment Period Extended

Revised Purchase & Payment of Business Air Travel Proposed

000 Series: Operational

100 Series: Academic & Student Affairs

200 Series: Human Resources

300 Series: Financial Administration

400 Series: Travel

500 Series: Procurement

600 Series: Risk Management

700 Series: Health & Safety

800 Series: Tuition & Fees

900 Series: Capital Planning & Budget

1000 Series: Information Security

1100 Series: Information Technology