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Search Regent Policy Documents, UW System Administrative Policies & Procedures, and University Personnel System Operational Policies.
Policy Resources
- UW System Policy Development Process describes the UWSA policy development process and provides templates and resource documents for UWSA policy owners and responsible officers to utilize during the policy development process.
- Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
- Retired Policies are archived on the website for three years.
- A feed is available for the Policy Updates. Learn about options for subscribing via RSS.
- See all news items.
Policy Updates
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July 2019: Policy Distribution
July 19, 2019
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UPS/SYS Integration – Now Live
July 15, 2019
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Revised Human Resources Policies Approved
July 4, 2019
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Revised Purchase & Payment of Business Air Travel Approved
June 21, 2019
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1 | Development, Revision, and Approval of UW System Administrative Policies & Procedures | - | December 7, 2018 | |
| 1.A | UW System Administrative Policy Template | - | May 20, 2016 | |
| 1.B | UW System Administrative Procedure Template | - | May 15, 2016 | |
| 2 | Development, Revision, and Approval of Academic and Student Affairs Policies | - | August 11, 2016 | |
| 2.A | Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form | - | June 2016 | |
| 3 | Development, Revision, and Approval of Finance and General Administration Policies & Procedures | - | December 14, 2018 |
The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). On July 15, 2019, the University Personnel System was integrated into the UW System Administrative Policies and Procedures (SYS) set as the SYS 1200 series. They can be found below. Individuals should consult the appropriate website for other human resources policies.
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 205 | Employment of Student Help | G18 | June 28, 2019 | |
| 206 | Student FICA Exemptions | G18A | June 28, 2019 | |
| 210 | Educational Assistance for Faculty & Staff | G25 | May 6, 2019 | |
| 215 | Payment methods and Timing for Payroll | G32 | April 21, 2004 | |
| 220 | Affirmative Action Data Collection | G41 | May 14, 1990 | |
| 230 | Salary & Fringe Benefit Calculations | F29 | May 6, 2019 | |
| 235 | Personal Services Payments | F31 | September 24, 2015 | |
| 240 | Relocation (Household Moves) and Temporary or Indefinite Work Assignments | F19 | August 6, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 405 | Travel and Expense – General Travel & Expense Policy | 1200 (ANS) | January 11, 2018 | |
| 410 | Purchase & Payment of Business Air Travel | 1201 (ANS) | June 21, 2019 | |
| 415 | Purchase & Payment of Lodging | 1202 (ANS) | January 13, 2017 | |
| 420 | Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements | 1203 (ANS) | August 20, 2015 | |
| 425 | Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation | 1204 (ANS) | January 9, 2019 | |
| 430 | Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses | 1205 (ANS) | August 20, 2015 | |
| 435 | Headquarter City & UW System Sponsored Events Policy | - |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 505 | Purchasing Responsibility & Authority | G8 | June 05, 1998 | |
| 510 | Sharing Services/Products | G11 | February 12, 2013 | |
| 515 | Vendor-Sponsored Education Programs | F30 | July 12, 1999 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 605 | Loss-Fund Operations | F35 | February 12, 2013 | |
| 610 | Uninsured Personal Property Loss or Damages | F41 | November 24, 1997 | |
| 615 | Vehicle use and Driver Authorization | - | October 31, 2016 | |
| 615.A | Driver Authorization Process and Requirements | - | October 31, 2016 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 705 | Carrying Weapons or Firearms at University of Wisconsin institutions | G51 | October 14, 2011 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 805 | Tuition and Fee Policies for Credit Instruction | F44 | May 20, 2019 | |
| 810 | Study Abroad Programs | F45 | September 24, 2015 | |
| 815 | Student Technology Fee Expenditures | F49 | June 10, 2018 | |
| 820 | Segregated University Fees | F50 | November 9, 2017 | |
| 822 | Student Services Funding | G15 | June 05, 1998 | |
| 825 | Special Course Fees | G29 | April 07, 2006 | |
| 830 | Cooperative Educational Fee Schedules | G30 | March 1980 | |
| 835 | Summer Short Courses | G35 | July 28, 1998 | |
| 840 | Student Financial Aid in Extended Degree Program Administration | G31 | June 30, 1997 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 905 | Maintenance of University-owned Residences | G21 | October 29, 1975 | |
| 910 | Leasing | - | January 26, 2018 | |
| 910.A | Leasing Process | - | January 26, 2018 | |
| 915 | Financing for UW Managed Capital Projects | - | May 1, 2019 | |
| 999 | Miscellaneous Capital Planning & Budget Procedures | - | ||
| 999.A | Acquisition of Real Property Process | - | May 17, 2018 | |
| 999.B | Sale of Real Property Process | - | May 17, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1030 | Information Security: Authentication | - | January 9, 2019 | |
| 1030.A | Information Security: Authentication | - | January 9, 2019 | |
| 1031 | Information Security: Data Classification and Protection | - | January 9, 2019 | |
| 1031.A | Information Security: Data Classification | - | January 9, 2019 | |
| 1031.B | Information Security: Data Protections | - | January 9, 2019 | |
| 1032 | Information Security: Awareness | - | April 11, 2019 | |
| 1033 | Information Security: Incident Response | - | January 9, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1105 | Laboratory and Classroom Modernization and General Computer/Network Access | F48 / SYS 1005 | May 26, 2004 | |
| 1110 | Information Technology Acquisitions Approval | G20 / SYS 1010 | November 21, 2017 | |
| 1125 | Advertising, Sponsorship, and Links on the Internet | G43 / SYS 1025 | October 29, 2001 |
The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.
Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.
- Equal Employment Opportunity
- Benefits
- General
- Human Resources
- Payroll
- Titles and Compensation
- TR: UPS Transition
- Workplace Expectations
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1201 | Affirmative Action Data | EEO 1 | ||
| 1202 | Equal Employment Opportunity | EEO 2 | July 1, 2015 | |
| 1203 | Employment of Veterans | EEO 3 | July 30, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1210 | Vacation, Paid Leave Banks, and Vacation Cash Payouts | BN1 | July 1, 2015 | |
| 1211 | Personal Holiday and Legal Holiday Administration | BN 2 | ||
| 1212 | Sick Leave | BN 3 | January 16, 2019 | |
| 1213 | Wisconsin and Federal Family and Medical Leave Acts | BN 4 | July 1, 2015 | |
| 1214 | Catastrophic Leave Program | BN 5 | July 1, 2015 | |
| 1215 | Paid Leave of Absence for Bone Marrow and Human Organ Donation | BN 6 | July 1, 2015 | |
| 1216 | Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member | BN 7 | July 1, 2015 | |
| 1217 | Non-Medical Leaves of Absence | BN 8 | July 1, 2015 | |
| 1218 | Military Leave | BN 9 | July 1, 2015 | |
| 1219 | Continuous Service | BN 12 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1225 | General Terms and Definitions | Gen 0 | July 1, 2015 | |
| 1227 | Standard Office Hours, Legal Holidays and Other UW System Institution Closures | Gen 2 | July 1, 2015 | |
| 1229 | Rehired Annuitants | GEN 10 | July 1, 2015 | |
| 1230 | Workplace Safety | GEN 11 | July 1, 2015 | |
| 1231 | Hazardous Employment Benefits | GEN 12 | July 1, 2015 | |
| 1232 | Layoff for Reasons of Budget or Program | GEN 13 | July 1, 2015 | |
| 1233 | Grievance Procedures | GEN 14 | July 1, 2015 | |
| 1235 | Inclement Weather/Emergency Conditions | GEN 15 | July 1, 2015 | |
| 1236 | Temporary Interchange | GEN 18 | July 1, 2015 | |
| 1237 | Student Employment | GEN 20 | January 1, 2016 | |
| 1238 | Crafts Workers | GEN 21 | July 16, 2019 | |
| 1240 | Job-Related Coursework and Training | GEN 23 | July 1, 2015 | |
| 1241 | Complaint Procedures | GEN 24 | July 1, 2015 | |
| 1242 | Payment of Licenses | GEN 25 | February 14, 2017 | |
| 1244 | Summer Prepay Deductions and Summer Session Benefits Eligibility | GEN 30 | April 22, 2019 | |
| 1245 | Personal Internet Account Access | GEN 32 | July 1, 2015 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1250 | Job Security | HR 1 | July 1, 2015 | |
| 1251 | Appointment Terms and Designation of Positions | HR 2 | July 1, 2015 | |
| 1253 | FLSA Designation | HR 4 | April 2, 2018 | |
| 1254 | Employee Performance Management | HR 5 | July 1, 2015 | |
| 1255 | Teaching Assistants Selection, Training, and Evaluation | HR 6 | July 1, 2015 | |
| 1256 | University Staff Temporary & Project Appointments | HR 7 | May 21, 2019 | |
| 1257 | Title Change | HR 8 | July 1, 2015 | |
| 1259 | I-9 Verification | HR 11 | April 2, 2018 | |
| 1260 | Health Insurance Marketplace Notice Distribution | HR 12 | July 1, 2015 | |
| 1261 | Personnel Files | HR 13 | January 1, 2019 | |
| 1262 | Labor Relations and Collective Bargaining Procedures | HR 14 | April 2, 2018 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1270 | Optional General Payroll Deductions | PY 2 | July 1, 2015 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1275 | Recruitment Policies | TR 1 | January 1, 2019 | |
| 1276 | Title Definitions | TC 2 | July 1, 2015 | |
| 1277 | Compensation | TC 3 | April 2, 2018 | |
| 1278 | 2017-19 UW System Pay Plan Distribution Guidelines for University Workforce | TC 4 | October 11, 2017 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1285 | Transition of Classified Staff to University Staff | TR 1 | July 1, 2015 | |
| 1286 | Effect on WRS Service, Accrued Leave & Continuous Service When Moving To and From UW System Institutions or Agencies | TR 2 | July 1, 2015 | |
| 1287 | Voluntary Reassignment of Formerly Classified FLSA Exempt Employees to Academic Staff/Limited Appointment Positions | TR 3 | July 1, 2015 | |
| 1288 | Reinstatement of Employment Privileges Under Wis. Stat. § 36.115(6) | TR 4 | July 1, 2015 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1290 | Code of Ethics | WE 1 | July 1, 2015 | |
| 1292 | Workplace Conduct Expectations | WE 3 | July 1, 2015 |