Search UW Policies
Search Regent Policy Documents, UW System Administrative Policies & Procedures, and University Personnel System Operational Policies.
Policy Resources
UW system policy development process
- Administrative Policy Development contains the current year’s institutional distribution schedule, describes the policy prioritzation process and the policy development process, and provides contact information for policy questions.
- Resources for Administrative Policy Owners and Responsible Officers provides templates and resource documents for UWSA policy owners and responsible officers to utilize during the policy development process.
Interim Policy Actions
- Interim Policy Actions are policies or procedures that are needed to address an emergency within a period too short to go through the full review process and can establish new practices or amend, waive, or suspend provisions of existing SYS policies or procedures.
Former or Retired Policies
- Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
- Retired Policies are archived on the website for three years.
Policy News and Updates
- Subscribe to policy updates using the RSS Feed.
- See all news items.
In the policy tables below, the “under review” icon denotes that the policy is being substantively revised and is either under review by the relevant UWSA policy committee or the UW institutions, or is undergoing final revisions by the policy owner in response to feedback.
Policy Updates
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November Policy Distribution Reminder, November Policy Action Summary, and Effective Dates Reminder
December 5, 2022
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November Policy Distribution, SYS Policy Approval Notice, and Effective Date Reminder
November 21, 2022
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SYS 165 Policy Approval Notice
November 9, 2022
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October Policy Action Summary
November 7, 2022
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 100- Interim 01 | Interim: Study Abroad Emergency Reserve/Contingency Fund Requirement Waiver | - | May 31, 2022 | |
| 300- Interim 03.A | Interim: Institutional Use of Deferred Tax Liability Under CARES Act | - | November 11, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1 | Development, Revision, and Approval of UW System Administrative Policies, Procedures, & Guidelines | - | November 11, 2022 | |
| 1.A | UW System Administrative Policy Template | - | September 12, 2019 | |
| 1.B | UW System Administrative Procedure Template | - | September 12, 2019 | |
| 1.C | UW System Administrative Guideline Template | - | September 12, 2019 | |
| 2 | Development, Revision, and Approval of Academic and Student Affairs Policies | - | November 11, 2022 | |
| 2.A | Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form | - | June 2016 | |
| 3 | Development, Revision, and Approval of Finance and General Administration Policies & Procedures | - | November 11, 2022 |
The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). On July 15, 2019, the University Personnel System was integrated into the UW System Administrative Policies and Procedures (SYS) set as the SYS 1200 series. They can be found below. Individuals should consult the appropriate website for other human resources policies.
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 205 | Employment of Student Help | G18 | June 7, 2022 | |
| 206 | Student FICA Exemptions | G18A | June 7, 2022 | |
| 210 | Educational Assistance for Faculty & Staff | G25 | May 6, 2019 | |
| 215 | Payment Methods and Timing for Payroll | G32 | May 6, 2021 | |
| 220 | Affirmative Action Data Collection | G41 | February 26, 2020 | |
| 230 | Salary & Fringe Benefit Calculations | F29 | December 22, 2021 | |
| 236 | Utilization of Independent Contractors | - | September 2, 2022 | |
| 237 | Utilization of Borrowed Employees/Employee Interchange Agreements | - | January 12, 2021 | |
| 238 | Payments to Foreign Nationals | - | January 12, 2021 | |
| 240 | Relocation (Household Moves) and Temporary or Indefinite Work Assignments | F19 | September 20, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 405 | Travel and Expense – General Travel & Expense Policy | 1200 (ANS) | November 11, 2022 | |
| 410 | Purchase & Payment of Business Air Travel | 1201 (ANS) | November 11, 2022 | |
| 415 | Purchase & Payment of Lodging | 1202 (ANS) | November 11, 2022 | |
| 420 | Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements | 1203 (ANS) | June 9, 2020 | |
| 425 | Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation | 1204 (ANS) | November 11, 2022 | |
| 430 | Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses | 1205 (ANS) | August 20, 2015 | |
| 435 | Headquarter City & UW System Sponsored Events Policy | - | November 11, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 510 | Sharing Services/Products | G11 | February 12, 2013 | |
| 515 | Vendor-Sponsored Education Programs | F30 | July 12, 1999 | |
| 520 | Board of Regents Procurement Authority | - | October 15, 2019 | |
| 521 | Authority to Sign Procurement Contracts in the UW System | - | October 15, 2019 | |
| 521.A | Procurement: Simplified and Sealed Bidding | - | October 15, 2019 | |
| 521.B | Procurement: Request for Proposal | - | October 15, 2019 | |
| 522 | Exclusions from a Competitive Procurement | - | October 15, 2019 | |
| 523 | Emergency Procurements | - | October 15, 2019 | |
| 525 | Procurement: Contract Thresholds | - | October 15, 2019 | |
| 530 | Procurement: Prohibited Contract Types | - | October 15, 2019 | |
| 532 | Procurement: Unauthorized Contracts | - | October 15, 2019 | |
| 534 | Procurement Disputes | - | October 15, 2019 | |
| 534.A | Procurement: Dispute Process | - | November 11, 2022 | |
| 535 | Public Records and Procurement Contracts | - | October 15, 2019 | |
| 540 | Non-Competitive Procurement Contracts | - | June 7, 2022 | |
| 545 | Procurement: Consortiums and Collective Purchasing | - | October 15, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 605 | Loss-Fund Operations | F35 | February 12, 2013 | |
| 610 | Uninsured Personal Property Loss or Damages | F41 | November 24, 1997 | |
| 615 | Vehicle Use and Driver Authorization | - | June 7, 2022 | |
| 615.A | Driver Authorization Process and Requirements | - | June 7, 2022 | |
| 616 | University of Wisconsin Student Drivers Under the State’s Liability Protection | - | June 23, 2021 | |
| 620 | Working in Isolation | - | August 4, 2022 | |
| 625 | Youth Protection and Compliance | - | March 10, 2022 | |
| 635 | Return to Work: Worker’s Compensation | - | October 3, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 705 | Carrying Weapons or Firearms at University of Wisconsin institutions | G51 | December 9, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 805 | Tuition and Fee Policies for Credit Instruction | F44 | November 11, 2022 | |
| 807 | Medical Withdrawal Policy | - | January 19, 2021 | |
| 810 | Study Abroad & Study Away Programs | F45 | June 8, 2021 | |
| 815 | Student Technology Fee Expenditures | F49 | November 11, 2022 | |
| 820 | Segregated University Fees | F50 | November 11, 2022 | |
| 822 | Student Services Funding | G15 | November 11, 2022 | |
| 825 | Special Course Fees | G29 | November 7, 2022 | |
| 830 | Cooperative Educational Fee Schedules | G30 | November 11, 2022 | |
| 835 | Summer Short Courses | G35 | November 11, 2022 | |
| 840 | Student Financial Aid in Extended Degree Program Administration | G31 | June 30, 1997 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 905 | Maintenance of University-owned Residences | G21 | October 29, 1975 | |
| 910 | Leasing | - | March 11, 2021 | |
| 910.A | Leasing Process | - | January 26, 2018 | |
| 915 | Financing for UW Managed Capital Projects | - | May 1, 2019 | |
| 920 | Standards Manual for UW Managed Capital Projects | - | February 17, 2022 | |
| 999 | Miscellaneous Capital Planning & Budget Procedures | - | ||
| 999.A | Acquisition of Real Property Process | - | May 17, 2018 | |
| 999.B | Sale of Real Property Process | - | May 17, 2018 |
The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.
Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.