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Policy Resources

  • UW System Policy Development Process describes the UWSA policy development process and provides templates and resource documents for UWSA policy owners and responsible officers to utilize during the policy development process.
  • Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
  • Interim Policy Actions  are policies or procedures that are needed to address an emergency within a period too short to go through the full review process and can establish new practices or amend, waive, or suspend provisions of existing SYS policies or procedures.
  • Retired Policies are archived on the website for three years.
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  • In the policy tables below, the “under review” icon denotes that the policy is being substantively revised and is either under review by the relevant UWSA policy committee or the UW institutions, or is undergoing final revisions by the policy owner in response to feedback.

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
100- Interim 01Interim: Study Abroad Emergency Reserve/Contingency Fund Requirement Waiver-May 31, 2022
102Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and ReportingACIS 1.0April 29, 2022
102.ANew Academic Degree Programs, Changes to Academic Degree Programs, and Additional SYS 102 Items-April 27, 2022
110Criteria and Approval of Wisconsin Technical College Liberal Arts and Pre-professional Transfer ProgramsACIS 1.2August 31, 2021
115Associate Degree StandardsACIS 1.3May 3, 2021
120UW System Policy Regarding Offering On-Site Undergraduate and Graduate and Other Instruction ProgramsACIS 2.0May 08, 1996
121Professional Licensure Programs: Determining Student Location-June 30, 2020
125Maintaining Continuity of Extension, Statewide Outreach and Public Service Following the 2017 University of Wisconsin System RestructureACIS 5.1June 16, 2020
125.AAdministrative Guidelines For UW System Implementation Of Regent Policy On Integration Between UW-Extension And The UW InstitutionsACIS 5.0March 1983
127Identification of the Extension Function in the University of Wisconsin SystemACIS 5.3June 16, 2020
130Programming For The Non-Traditional Market In The UW SystemACIS 5.4June 16, 2020
135UW System Undergraduate Transfer PolicyACIS 6.0March 1, 2019
135.AGuaranteed Transfer-
136Required Disclosures for Participation in Certain UW System Services and Programs-June 4, 2019
138Award of Credit by Prior Learning Assessment-August 18, 2021
138.AAward of Credit by Prior Learning Assessment (PLA) Procedure-August 13, 2021
140UW System Templates For Articulation Agreements Between UW System Institutions And WTCS DistrictsACIS 6.2December 18, 2018
145Development and Operation of Off-Campus International and Study Away Educational Programs for University of Wisconsin System StudentsACIS 7.1May 3, 2021
145.AUniversity of Wisconsin System Uniform Statement of Responsibility, Release, and Authorization to Participate in Study Abroad and Exchange ProgramsACIS 7.1October 1999
146University of Wisconsin System Faculty and Academic Staff for Study Abroad and Study AwayACIS 7.2January 12, 2021
147Admission and Delivery of Services to International Students and for the Employment and Delivery of Services to International Faculty and Academic Staff at UW InstitutionsACIS 7.3April 2008
148Development and Operation of Contractual Training and Sponsored Students ProgramsACIS 7.4December 9, 2019
155Faculty Development and Renewal – The 1970’s and BeyondACPS 3.0September 28, 2021
156Guidelines for Faculty Retraining, Renewal, and DevelopmentACPS 3.1June 1991
157Faculty Development and Renewal – A System Policy for Faculty Transfer and ExchangeACPS 3.2September 28, 2021
160Faculty Sabbatical ProgramACPS 3.3January 12, 2021
160.BSabbatical Leave Agreement FormACPS 3.3Summer 2003
165The Academic CalendarACPS 4.0August 18, 2021
170Lawton Undergraduate Minority Retention Grant ProgramACPS 5.1September 10, 2018
171Recruitment/Retention of StudentsF26September 24, 2015
175Accreditation Visits and ReportsG24January 15, 2020
175.AAccreditation Visits and Reports Procedure-November 5, 2020
180Child Care CentersG38July 01, 1994
185College Credit in High SchoolG36December 9, 2019
190Computer Software OwnershipG10October 21, 1985
191Copyrightable Instructions Materials Ownership, Use, and ControlG27November 24, 1997

The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). On July 15, 2019, the University Personnel System was integrated into the UW System Administrative Policies and Procedures (SYS) set as the SYS 1200 series. They can be found below. Individuals should consult the appropriate website for other human resources policies.

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
205Employment of Student HelpG18June 7, 2022
206Student FICA ExemptionsG18AJune 7, 2022
210Educational Assistance for Faculty & StaffG25May 6, 2019
215Payment Methods and Timing for PayrollG32May 6, 2021
220Affirmative Action Data CollectionG41February 26, 2020
230Salary & Fringe Benefit CalculationsF29December 22, 2021
236Utilization of Independent Contractors-January 12, 2021
237Utilization of Borrowed Employees/Employee Interchange Agreements-January 12, 2021
238Payments to Foreign Nationals-January 12, 2021
240Relocation (Household Moves) and Temporary or Indefinite Work AssignmentsF19August 6, 2018

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
300- Interim 03.AInterim: Institutional Use of Deferred Tax Liability Under CARES Act-September 28, 2021
304Fiscal MisconductF16March 22, 2022
304.AFiscal Misconduct: Reporting and Review Process-March 21, 2022
306Accounting and Budget ControlG7January 25, 2022
308Budget TransfersF5March 22,2022
308.ABudget Transfer Process-March 21, 2022
310BankingF38August 3, 2022
312Official FunctionsF6November 5, 2018
314Financial Management of Auxiliary OperationsF43June 18, 1999
316Auxiliary Enterprises Support Services ChargebacksF42January 20, 2009
318Charging fuels and utilities – Auxiliary EnterprisesG3July 01, 2003
320Internal Services ChargebacksF24April 1998
322Physical Plant Service ChargebacksF25July 1997
323Maintenance Repair and Operations Inventory-July 20, 2018
324Inter-Institutional Financial TransactionsF18December 9, 2019
326Collections and Write-OffsF39November 23, 2010
328MembershipsF34January 27, 2020
330Prizes, Awards, and GiftsF46February 2006
334Accountability for Capital EquipmentF33February 12, 2018
336Sales & Use TaxF2June 28, 2021
338Systemwide, Regional, or Inter-institutional Facilities and Service CentersG23December 9, 2019
342Extramural Support AdministrationG2July 9, 2018
344Extramural support for Instructional ProgramsF22July 07, 1997
346Patents and InventionsG34April 28, 2017
350Payment Card Compliance Policy-May 3, 2021
363Change Requests of Bank and Contact Information-August 20, 2019
363.ASFS Change Requests of Bank and Contact Information-December 4, 2019
363.BHRS Change Requests of Bank and Contact Information for Employees-November 27, 2019
399Miscellaneous Financial Administration Procedures-
399.1Storage of Supporting Documentation for Financial Transactions-December 23, 2016
399.2Cost-Benefit Reporting-June 2, 2021

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
510Sharing Services/ProductsG11February 12, 2013
515Vendor-Sponsored Education ProgramsF30July 12, 1999
520Board of Regents Procurement Authority-October 15, 2019
521Authority to Sign Procurement Contracts in the UW System-October 15, 2019
521.AProcurement: Simplified and Sealed Bidding-October 15, 2019
521.BProcurement: Request for Proposal-October 15, 2019
522Exclusions from a Competitive Procurement-October 15, 2019
523Emergency Procurements-October 15, 2019
525Procurement: Contract Thresholds-October 15, 2019
530Procurement: Prohibited Contract Types-October 15, 2019
532Procurement: Unauthorized Contracts-October 15, 2019
534Procurement Disputes-October 15, 2019
534.AProcurement: Dispute Process-April 26, 2022
535Public Records and Procurement Contracts-October 15, 2019
540Non-Competitive Procurement Contracts-June 7, 2022
545Procurement: Consortiums and Collective Purchasing-October 15, 2019

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
605Loss-Fund OperationsF35February 12, 2013
610Uninsured Personal Property Loss or DamagesF41November 24, 1997
615Vehicle Use and Driver Authorization-June 7, 2022
615.ADriver Authorization Process and Requirements-June 7, 2022
616University of Wisconsin Student Drivers Under the State’s Liability Protection-June 23, 2021
620Working in Isolation-June 8, 2021
625Youth Protection and Compliance-March 10, 2022

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
705Carrying Weapons or Firearms at University of Wisconsin institutionsG51December 9, 2019

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
805Tuition and Fee Policies for Credit InstructionF44June 29, 2021
807Medical Withdrawal Policy-January 19, 2021
810Study Abroad & Study Away ProgramsF45June 8, 2021
815Student Technology Fee ExpendituresF49June 10, 2018
820Segregated University FeesF50June 7, 2022
822Student Services FundingG15April 15, 2022
825Special Course FeesG29April 07, 2006
830Cooperative Educational Fee SchedulesG30March 1980
835Summer Short CoursesG35July 28, 1998
840Student Financial Aid in Extended Degree Program AdministrationG31June 30, 1997

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
905Maintenance of University-owned ResidencesG21October 29, 1975
910Leasing-March 11, 2021
910.ALeasing Process-January 26, 2018
915Financing for UW Managed Capital Projects-May 1, 2019
920Standards Manual for UW Managed Capital Projects-February 17, 2022
999Miscellaneous Capital Planning & Budget Procedures-
999.AAcquisition of Real Property Process-May 17, 2018
999.BSale of Real Property Process-May 17, 2018

The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.

Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.

SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1202Equal Employment OpportunityEEO 2July 1, 2015
1203Employment of VeteransEEO 3July 30, 2018
1210Vacation, Paid Leave Banks, and Vacation Cash PayoutsBN1August 12, 2021
1211Personal Holiday and Legal Holiday AdministrationBN 2July 1, 2015
1212Sick LeaveBN 3September 28, 2021
1213Wisconsin and Federal Family and Medical Leave ActsBN 4July 1, 2015
1214Catastrophic Leave ProgramBN 5August 12, 2019
1215Paid Leave of Absence for Bone Marrow and Human Organ DonationBN 6July 1, 2015
1216Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family MemberBN 7August 12, 2019
1217Non-Medical Leaves of AbsenceBN 8August 5, 2021
1218Military LeaveBN 9July 1, 2015
1219Continuous ServiceBN 12July 1, 2015
1225General Terms and DefinitionsGen 0August 4, 2021
1227Standard Office Hours, Legal Holidays and Other UW System Institution ClosuresGen 2July 1, 2015
1228Telecommuting-May 17, 2021
1229Rehired AnnuitantsGEN 10July 1, 2015
1230Workplace SafetyGEN 11July 1, 2015
1231Hazardous Employment BenefitsGEN 12July 1, 2015
1232Layoff for Reasons of Budget or ProgramGEN 13July 1, 2015
1233Grievance ProceduresGEN 14July 1, 2015
1235Inclement Weather/Emergency ConditionsGEN 15July 1, 2015
1237Student EmploymentGEN 20June 7, 2022
1238Crafts WorkersGEN 21December 22, 2021
1240Job-Related Coursework and TrainingGEN 23July 1, 2015
1241Complaint ProceduresGEN 24July 1, 2015
1242Payment of LicensesGEN 25February 14, 2017
1244Summer Prepay Deductions and Summer Session Benefits EligibilityGEN 30December 22, 2021
1245Personal Internet Account AccessGEN 32July 1, 2015
1250Job SecurityHR 1September 28, 2021
1251Appointment Terms and Designation of PositionsHR 2July 1, 2015
1253FLSA DesignationHR 4April 2, 2018
1254Performance ManagementHR 5November 19, 2019
1255Teaching Assistants Selection, Training, and EvaluationHR 6July 1, 2015
1256University Staff Temporary & Project AppointmentsHR 7August 12, 2022
1257Title ChangeHR 8July 1, 2015
1259I-9 VerificationHR 11April 2, 2018
1260Health Insurance Marketplace Notice DistributionHR 12July 17, 2018
1261Personnel FilesHR 13January 1, 2019
1262Labor Relations and Collective Bargaining ProceduresHR 14April 2, 2018
1270Optional General Payroll DeductionsPY 2July 1, 2015
1275Recruitment PoliciesTC 1October 14, 2019
1277CompensationTC 3January 31, 2022
1277.ACompensation: Extraordinary Salary Ranges-December 27, 2019
1277.BCompensation: Merit Pay-December 27, 2019
1278UW System Pay Plan Distribution Framework for University WorkforceTC 4December 22, 2021
1285Transition of Classified Staff to University StaffTR 1July 1, 2015
1286Effect on WRS Service, Accrued Leave & Continuous Service When Moving To and From UW System Institutions or AgenciesTR 2July 1, 2015
1287Voluntary Reassignment of Formerly Classified FLSA Exempt Employees and Certain Current University Staff to Academic Staff/Limited Appointment PositionsTR 3December 22, 2021
1288Reinstatement of Employment Privileges Under Wis. Stat. § 36.115(6)TR 4July 1, 2015
1290Code of EthicsWE 1October 5, 2020
1292Workplace Conduct ExpectationsWE 3July 1, 2015