Policy Development Process
Our Administrative Policy Development page contains the institution distribution schedule, describes the policy prioritization and development processes, and provides contact information for policy questions.
Policy Drafting Resources
Resources for Administrative Policy Owners and Responsible Officers provides templates and resource documents to utilize during the policy development process, including:
Interim Policy Actions
Interim Policy Actions are policies or procedures that are needed to address an emergency within a period too short to go through the full review process.
Rescinded Policies
Retired Policies are archived on the website for three years.
Former Policy Numbers
Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016.
RSS Feed
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- See all news items.
Recent Policy Changes
Policy Number | Policy Title | Last Revised | Effective |
| SYS 195 | June 16, 2025 | June 16, 2025 | |
| SYS 405 | June 12, 2025 | July 1, 2025 | |
| SYS 435 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 405 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 410 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 415 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 420 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 425 | June 12, 2025 | July 1, 2025 | |
| RESCISSION- SYS 430 | June 12, 2025 | July 1, 2025 | |
| SYS 351 | June 5, 2025 | July 1, 2025 | |
| SYS 351.A | June 5, 2025 | July 1, 2025 | |
| SYS 352 | June 5, 2025 | July 1, 2025 | |
| SYS 312 | May 30, 2025 | July 1, 2025 | |
| SYS 1212 | May 30, 2025 | on approval | |
| SYS 1238 | May 30, 2025 | on approval | |
| SYS 324.A | May 28, 2025 | July 1, 2025 | |
| SYS 328 | May 28, 2025 | on approval | |
| SYS 216 | May 22, 2025 | July 1, 2025 | |
| SYS 655 | May 13, 2025 | April 1, 2026 | |
| SYS 655 Guidance | May 9, 2025 | April 1, 2026 | |
| SYS 1228 | May 6, 2025 | on approval | |
| SYS 330 | April 23, 2025 | July 1, 2026 | |
| SYS 641 | April 1, 2025 | on approval |
Search UW Policies
Search Regent Policy Documents, UW System Administrative Policies & Procedures, and University Personnel System Operational Policies.
In the policy tables below, the “under review” icon denotes that the policy is being substantively revised and is either under review by the relevant UWSA policy committee or the UW institutions, or is undergoing final revisions by the policy owner in response to feedback.
Policy Updates
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May University Policy Distribution Reminder, Policy Action Summary, Upcoming Effective Dates, Federal Fridays, and FY2026 Policy Prioritization
June 6, 2025
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May University Policy Distribution, SYS Policy Approvals, Upcoming Effective Dates, Federal Fridays, and FY2026 Policy Prioritization
May 23, 2025
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 100-Interim 11 | Interim: UW System Transfer Policy- Guaranteed Transfer Amendments | - | January 21, 2025 | |
| 400-01 | Interim: Air Travel and Meal & Incidental Expense Policy Amendments | - | January 10, 2025 | |
| 1200- Interim 13 | Interim: University Staff and Crafts Worker Vacation, Paid Leave Banks, and Vacation Cash Payouts | - | October 2, 2024 | |
| 1200-Interim 14 | Interim: University Staff Personal Holiday and Legal Holiday Administration | - | October 2, 2024 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1 | Development, Revision, and Approval of UW System Administrative Policies, Procedures, & Guidelines | - | November 11, 2022 | |
| 1.A | UW System Administrative Policy Template | - | September 12, 2019 | |
| 1.B | UW System Administrative Procedure Template | - | September 12, 2019 | |
| 1.C | UW System Administrative Guideline Template | - | September 12, 2019 | |
| 2 | Development, Revision, and Approval of Academic and Student Affairs Policies | - | October 23, 2023 | |
| 2.A | Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form | - | June 2016 | |
| 3 | Development, Revision, and Approval of Finance and General Administration Policies & Procedures | - | November 11, 2022 |
The UW System Administrative policies related to Human Resources in the SYS 200 policy series apply to all UW System institutions. Per Wis. Stat. § 36.115, UW-Madison has separate personnel authority from the rest of UW System institutions. HR Policies that apply exclusively to UW-Madison can be found in the UW-Madison Policy Library. Personnel policies that apply to all other UW System institutions can be found in the SYS 1200 policy series.
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 205 | Employment of Student Help | G18 | October 7, 2024 | |
| 206 | Student FICA Exemptions | G18A | October 7, 2024 | |
| 210 | Educational Assistance for Faculty & Staff | G25 | October 7, 2024 | |
| 215 | Payment and Methods for Payroll | G32 | June 30, 2023 | |
| 216 | Academic Basis Pay Deferral Policy | - | May 22, 2025 | |
| 220 | Affirmative Action Data Collection | G41 | February 26, 2020 | |
| 230 | Salary & Fringe Benefit Calculations | F29 | December 22, 2021 | |
| 232 | Summer Prepay Deductions and Summer Session Benefits Eligibility | GEN 30/SYS 1244 | March 6, 2025 | |
| 236 | Utilization of Independent Contractors | - | October 7, 2024 | |
| 237 | Utilization of Borrowed Employees/Employee Interchange Agreements | - | January 12, 2021 | |
| 238 | Payments to Nonresident Aliens | - | December 1, 2023 | |
| 240 | Relocation (Household Moves) and Temporary or Indefinite Work Assignments | F19 | September 20, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 400-01 | Interim: Air Travel and Meal & Incidental Expense Policy Amendments | - | January 10, 2025 | |
| 405 | Travel and Expense – General Travel & Expense Policy | 1200 (ANS) | November 11, 2022 | |
| 410 | Purchase & Payment of Business Air Travel | 1201 (ANS) | June 18, 2024 | |
| 415 | Purchase & Payment of Lodging | 1202 (ANS) | November 11, 2022 | |
| 420 | Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements | 1203 (ANS) | June 9, 2020 | |
| 425 | Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation | 1204 (ANS) | November 12, 2024 | |
| 430 | Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses | 1205 (ANS) | June 18, 2024 | |
| 435 | Headquarter City & UW System Sponsored Events Policy | - | January 23, 2023 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 510 | Sharing Services/Products | G11 | December 20, 2022 | |
| 515 | Vendor-Sponsored Education Programs | F30 | July 12, 1999 | |
| 520 | Board of Regents Procurement Authority | - | August 22, 2024 | |
| 521 | Authority to Sign Procurement Contracts in the UW System | - | March 21, 2023 | |
| 521.A | Procurement: Simplified and Sealed Bidding | - | October 15, 2019 | |
| 521.B | Procurement: Request for Proposal | - | October 15, 2019 | |
| 522 | Exclusions from a Competitive Procurement | - | October 4, 2023 | |
| 523 | Emergency Procurements | - | April 20, 2023 | |
| 525 | Procurement: Contract Thresholds | - | August 22, 2024 | |
| 530 | Procurement: Prohibited Contract Types | - | August 22, 2024 | |
| 532 | Procurement: Unauthorized Contracts | - | August 22, 2024 | |
| 534 | Procurement: Disputes | - | August 22, 2024 | |
| 534.A | Procurement: Dispute Process | - | November 11, 2022 | |
| 535 | Public Records and Procurement Contracts | - | August 22, 2024 | |
| 540 | Non-Competitive Procurement Contracts | - | April 20, 2023 | |
| 545 | Procurement: Consortiums and Collective Purchasing | - | August 22, 2024 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 605 | Loss-Fund Operations | F35 | February 16, 2023 | |
| 610 | Uninsured Personal Property Loss or Damages | F41 | April 19, 2023 | |
| 615 | Vehicle Use and Driver Authorization | - | June 7, 2022 | |
| 615.A | Driver Authorization Process and Requirements | - | June 7, 2022 | |
| 616 | University of Wisconsin Student Drivers Under the State’s Liability Protection | - | June 23, 2021 | |
| 620 | Working in Isolation | - | August 4, 2022 | |
| 625 | Youth Protection and Compliance | - | February 14, 2023 | |
| 635 | Return to Work: Worker’s Compensation | - | October 3, 2022 | |
| 640 | Foreign Gifts and Contracts Reporting | - | November 8, 2023 | |
| 641 | Prohibition on Participation in Malign Foreign Talent Recruitment Programs | - | April 1, 2025 | |
| 645 | Native American Graves Protection and Repatriation Act (NAGPRA) Compliance | - | October 31, 2023 | |
| 655 | Accessibility of Web Content and Mobile Applications | - | May 13, 2025 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 705 | Carrying Weapons or Firearms at University of Wisconsin institutions | G51 | December 9, 2019 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 805 | Tuition and Fee Policies for Credit Instruction | F44 | November 13, 2023 | |
| 807 | Medical Withdrawal and Tuition Adjustment Policy | - | June 17, 2024 | |
| 810 | Study Abroad & Study Away Programs | F45 | June 8, 2021 | |
| 820 | Segregated University Fees | F50 | February 17, 2025 | |
| 822 | Student Services Funding | G15 | November 11, 2022 | |
| 825 | Special Course Fees | G29 | November 7, 2022 | |
| 830 | Cooperative Educational Fee Schedules | G30 | November 11, 2022 | |
| 835 | Summer Short Courses | G35 | November 11, 2022 |
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 905 | Maintenance of University-owned Residences | G21 | October 29, 1975 | |
| 910 | Leasing | - | March 11, 2021 | |
| 910.A | Leasing Process | - | January 26, 2018 | |
| 915 | Financing for UW Managed Capital Projects | - | December 19, 2023 | |
| 920 | Standards Manual for UW Managed Capital Projects | - | March 29, 2023 | |
| 999 | Miscellaneous Capital Planning & Budget Procedures | - | ||
| 999.A | Acquisition of Real Property Process | - | May 17, 2018 | |
| 999.B | Sale of Real Property Process | - | May 17, 2018 |
The UW System Administrative Policies and Procedures 1200 policy series apply to all UW System institutions, except UW-Madison. Per Wis. Stat. § 36.115, UW-Madison has separate personnel authority from the rest of UW System institutions. HR Policies that apply exclusively to UW-Madison can be found in the UW-Madison Policy Library.
Practice Directives, applicable to UW System institutions except UW-Madison, are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions.
| SYS | Policy | Former Policy Number | Last Revised Date | Under Revision |
| 1305 | Computer Software Ownership | G10/SYS 190 | October 21, 1985 | |
| 1310 | Copyrightable Instructions Materials Ownership, Use, and Control | G27/SYS 191 | November 24, 1997 | |
| 1315 | Patents and Inventions | G34/SYS 346 | May 24, 2023 |