UW System Administrative Policies

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Search Regent Policy Documents, UW System Administrative Policies & Procedures, and University Personnel System Operational Policies.

Policy Resources

Former Policy Number Reference Table: A reference by former policy series numbers of the Systemwide policies in existence as of June 30, 2016 that were in the following series: ACIS (Academic Information Series), ACPS (Academic Planning Statements), FAPP (Financial Policies & Procedures), and GAPP (General Administrative Policies & Procedures).
Retired Policies are archived on the website for one year.
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Policy Updates

Technical Amendment to SYS 145

July 5, 2017
Draft Revisions to Information Security Policies

June 8, 2017
Draft Extramural Support Administration

May 8, 2017
Updated Fiscal Misconduct Policy Approved

May 2, 2017

000 Series: Operational

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
1	Development, Revision, and Approval of UW System Administrative Policies & Procedures	-	March 29, 2016
1.A	UW System Administrative Policy Template	-	May 20, 2016
1.B	UW System Administrative Procedure Template	-	May 15, 2016
2	Development, Revision, and Approval of Academic and Student Affairs Policies	-	August 11, 2016
2.A	Development, Revision, and Approval of Academic and Student Affairs Policies Proposal Form	-	June 2016
3	Development, Revision, and Approval of Finance and General Administration Policies & Procedures	-	March 29, 2016
3.A	Finance and General Administration Policy Proposal Form	-	May 30, 2016

100 Series: Academic & Student Affairs

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
102	Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting	ACIS 1.0	July 01, 2016
110	UW System Board of Regents Criteria for Approval of Wisconsin Technical College System Collegiate Transfer Programs	ACIS 1.2
115	Associate Degree Standards	ACIS 1.3	May 2015
120	UW System Policy Regarding Offering On-Site Undergraduate and Graduate and Other Instruction Programs	ACIS 2.0	May 08, 1996
125	Supplementary Administrative Guidelines For UW System Implementation Of Regent Policies On Integration Of The Extension Function	ACIS 5.1	May 01, 1989
125.A	Administrative Guidelines For UW System Implementation Of Regent Policy On Integration Between UW-Extension And The UW Institutions	ACIS 5.0	March 1983
126	Statewide Planning, Communication And Coordination Of Extension Programs In The UW System	ACIS 5.2	May 01, 1989
127	Identification of the Extension Function in the University of Wisconsin System	ACIS 5.3	May 01, 1989
130	Programming For The Non-Traditional Market In The UW System	ACIS 5.4	May 1994
135	UW System Undergraduate Transfer Policy	ACIS 6.0	June 01, 2015
140	UW System Guidelines For Articulation Agreements Between UW System Institutions And WTCS Districts	ACIS 6.2	June 09, 2011
145	Development and Operation of Off-Campus International Educational Programs for University of Wisconsin System Students	ACIS 7.1	June 23, 2017
145.A	University of Wisconsin System Uniform Statement of Responsibility, Release, and Authorization to Participate in Study Abroad and Exchange Programs	ACIS 7.1	October 1999
146	University of Wisconsin System Faculty and Academic Staff Abroad	ACIS 7.2	April 2008
147	Admission and Delivery of Services to International Students and for the Employment and Delivery of Services to International Faculty and Academic Staff at UW Institutions	ACIS 7.3	April 2008
148	Development and Operation of Contractual Training and Sponsored Students Programs	ACIS 7.4	April 2008
150	The Application of Job Market and Placement Information to Academic Planning	ACPS 2.0	February 07, 1975
155	Faculty Development and Renewal – The 1970’s and Beyond	ACPS 3.0	May 09, 1975
156	Guidelines for Faculty Retraining, Renewal, and Development	ACPS 3.1	June 1991
157	Faculty Development and Renewal – A System Policy for Faculty Transfer and Exchange	ACPS 3.2	July 16, 1976
160	The Faculty Sabbatical Program	ACPS 3.3	Summer 2003
160.A	Sabbatical Guidelines	ACPS 3.3	Summer 2003
160.B	Sabbatical Leave Agreement Form	ACPS 3.3	Summer 2003
165	Academic Year Definition And Assorted Derivatives	ACPS 4.0	February 11, 2000
170	Lawton Undergraduate Minority Retention Grant Program	ACPS 5.1	March 1988
171	Recruitment/Retention of Students	F26	September 24, 2015
175	Accreditation Visits and Reports	G24	June 03, 1997
180	Child Care Centers	G38	July 01, 1994
185	College Credit in High Schools	G36	July 13, 1998
190	Computer Software Ownership	G10	October 21, 1985
191	Copyrightable Instructions Materials Ownership, Use, and Control	G27	November 24, 1997

The UW System Administrative policies related to Human Resources apply to all institutions. However, effective July 1, 2015 two separate personnel systems were implemented per Wis. Stat. § 36.115 for the UW System: One for UW-Madison (HR Design) and one for the rest of the UW System (University Personnel System). Individuals should consult the appropriate website for other human resources policies.

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
205	Employment of Student Help	G18	August 20, 2007
206	Student FICA Exemptions	G18A	April 12, 2012
210	Educational Assistance for Faculty & Staff	G25	January 03, 2013
215	Payment methods and Timing for Payroll	G32	April 21, 2004
220	Affirmative Action Data Collection	G41	May 14, 1990
230	Salary & Fringe Benefit Calculations for Unclassified Staff	F29	December 01, 2004
235	Personal Services Payments	F31	September 24, 2015
240	Relocation (Household Moves) and Temporary or Indefinite Work Assignments	F19	January 9, 2017

300 Series: Financial Administration

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
304	Fiscal Misconduct	F16	April 28, 2017
304.A	Fiscal Misconduct: Reporting and Review Process	-	May 1, 2017
306	Accounting and Budget Control	G7	June 1973
308	Budget Transfers	F5	December 12, 1996
310	Banking	F38	December 17, 1997
312	Official Functions	F6	September 24, 2015
314	Financial Management of Auxiliary Operations	F43	June 18, 1999
316	Auxiliary Enterprises Support Services Chargebacks	F42	January 20, 2009
318	Charging fuels and utilities – Auxiliary Enterprises	G3	July 01, 2003
320	Internal Services Chargebacks	F24	April 1998
322	Physical Plant Service Chargebacks	F25	July 1997
324	Inter-Institutional Financial Transactions	F18	May 2014
326	Collections and Write-Offs	F39	November 23, 2010
328	Memberships	F34	June 03, 1997
330	Prizes, Awards, and Gifts	F46	February 2006
334	Accountability for Capital Equipment	F33
336	Sales & Use Tax	F2	February 13, 2017
338	Systemwide, Regional, or Inter-institutional Facilities and Service Centers	G23	June 30, 1997
340	Alumni Publications	G1	December 17, 1997
342	Extramural Support Administration	G2	April 22, 2016
344	Extramural support for Instructional Programs	F22	July 07, 1997
346	Patents and Inventions	G34	April 28, 2017
348	Position Management	G40	February 1988
348.A	Position Management Procedures	G40A	December 19, 1996
399	Miscellaneous Financial Administration Procedures	-
399.1	Storage of Supporting Documentation for Financial Transactions	-	December 23, 2016

400 Series: Travel

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
405	Travel and Expense – General Travel & Expense Policy	1200 (ANS)	March 09, 2015
410	Purchase & Payment of Business Air Travel	1201 (ANS)	December 08, 2014
415	Purchase & Payment of Lodging	1202 (ANS)	January 13, 2017
420	Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements	1203 (ANS)	August 20, 2015
425	Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation	1204 (ANS)	January 13, 2017
430	Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses	1205 (ANS)	August 20, 2015
435	Headquarter City & UW System Sponsored Events Policy	-

500 Series: Procurement

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
505	Purchasing Responsibility & Authority	G8	June 05, 1998
510	Sharing Services/Products	G11	February 12, 2013
515	Vendor-Sponsored Education Programs	F30	July 12, 1999

600 Series: Risk Management

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
605	Loss-Fund Operations	F35	February 12, 2013
610	Uninsured Personal Property Loss or Damages	F41	November 24, 1997
615	Vehicle use and Driver Authorization	-	October 31, 2016
615.A	Driver Authorization Process and Requirements	-	October 31, 2016

700 Series: Health & Safety

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
705	Carrying Weapons or Firearms at University of Wisconsin institutions	G51	October 14, 2011

800 Series: Tuition & Fees

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
805	Tuition and Fee Policies for Credit Instruction	F44	December 19, 2016
810	Study Abroad Programs	F45	September 24, 2015
815	Student Technology Fee Expenditures	F49	July 20, 2001
820	Segregated University Fees	F50	January 04, 2016
822	Student Services Funding	G15	June 05, 1998
825	Special Course Fees	G29	April 07, 2006
830	Cooperative Educational Fee Schedules	G30	March 1980
835	Summer Short Courses	G35	July 28, 1998
840	Student Financial Aid in Extended Degree Program Administration	G31	June 30, 1997

900 Series: Capital Planning & Budget

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
905	Maintenance of University-owned Residences	G21	October 29, 1975
910	Leasing	-	December 7, 2016
910.A	Leasing Process	-	December 7, 2016

1000 Series: Information Technology

SYS	Policy	Former Policy Number	Last Revised Date	Under Revision
1005	Laboratory and Classroom Modernization and General Computer/Network Access	F48	May 26, 2004
1010	Computing Acquisitions Responsibility and Authority	G20	October 23, 1997
1015	Telecommunications Acquisitions Responsibility and Authority	G20A	October 23, 1997
1025	Advertising, Sponsorship, and Links on the Internet	G43	October 29, 2001
1030	Information Security: Authentication	-	September 14, 2016
1030.A	Information Security: Authentication	-	September 14, 2016
1031	Information Security: Data Classification	-	September 14, 2016
1031.A	Information Security: Data Classification	-	September 14, 2016
1032	Information Security: Awareness	-	September 14, 2016
1032.A	Information Security: Awareness	-	September 14, 2016
1033	Information Security: Incident Response	-	September 14, 2016
1034	Information Security: Acceptable Use	-	September 14, 2016