Original Issuance Date: October 15, 2019
Last Revision Date:
October 15, 2019
Effective Date:
December 1, 2019

1. Policy Purpose

Provides the operational framework for using the Board of Regents (BOR) Procurement Authority.

2. Responsible UW System Officer

UW System Associate Vice President for Administrative Services

3. Scope

Procurement of goods and services under the BOR Procurement Authority.         

4. Background

 The UW System and UW Madison have formal delegated procurement authority from the State of Wisconsin to purchase general goods and services under s. 16.70 , Wis. Stats. The majority of UW System’s goods and services are purchased under the State of Wisconsin authority found in s. 16.70, Wis. Stats. and are governed by the policies and procedures in the State Bureau of Procurement Manual.

The UW System Administrative procurement policies and procedures provide the operational framework for purchasing goods and services from suppliers under the Board of Regents’ authority, found in s. 36.11, Wis. Stats. The UW System Administrative procurement policies and procedures are designed to comply with federal grant and contracting policies and procedures.

Procurement Contracts awarded under the BOR authority should be competitively awarded, unless an authorized exemption is documented per UW System Administrative Policy 522, Exclusions from a Competitive Procurement Process, or a Non-Competitive justification is approved per UW System Administrative Policy 540, Non-Competitive Contracts.

5. Definitions

 None listed.

6. Policy Statement

The University of Wisconsin System BOR Procurement Authority, found in s. 36.11, Wis. Stats. supports the educational and research mission of the university.   It is for purchasing goods and services unique to the university’s academic and student life.  These are goods and services which are not normally purchased by other state agencies nor found in state mandatory contracts.  This Procurement Authority also covers purchases of goods and services that have been statutorily assigned to the university.

7. Related Documents

Regent Policy Document 13-1, General Contract Approval, Signature Authority, and Reporting

Sections 16.70-16.78, Wis. Stats., Purchasing

s.36.11, Wis. Stats.

SYS 522, Exclusions from a Competitive Procurement Process

SYS 540, Non Competitive Contracts

8. Policy History

First approved: October 15, 2019

9. Scheduled Review

October 2024