Original Issuance Date: 1973
Last Revision Date: December 20, 2022
1. Policy Purpose
The purpose of this policy is to specify the types of agreements on the services and products University of Wisconsin (UW) System Administration and institutions may enter with external agencies.
2. Responsible UW System Officer
UW System Director of Procurement
3. Scope and Institutional Responsibilities
This policy applies to UW System institutions that provide services to and share some products with external agencies.
Most UW institutions are presently providing some services to and sharing some products with external agencies. Several have major external services agreements with other governmental agencies. The UW System also encourages cooperation between its institutions. These cooperative arrangements may reduce total cost, increase productivity, and provide higher quality service.
6. Policy Statement
Since the statutes clearly state that the University of Wisconsin System may perform services for other governmental and public educational agencies and the Board of Regents policy constrains the services and products offered, the following policy is adopted.
- A University of Wisconsin institution may enter into a cooperative arrangement with other institutions of the System or with external public agencies to provide services and products when such services and products are recognized to be of mutual benefit.
- Services to other institutions or external public agencies should only be undertaken under conditions which will assure no degradation of services to on-campus users.
- Any increase in resources primarily for the purpose of sharing services and products should be of such a nature as to allow for timely termination of those resources when they are no longer needed.
- All proposed cooperative arrangements over the threshold of $25,000 should be reviewed by legal counsel.
- Nonprofit private organizations serving the public interest can be served when it is deemed by the Chancellor that it is appropriate to the public service mission of the University.
- Services and products for the private sector are not included in specific statutory provisions, but can be provided where the Chancellor deems they are appropriate to the instructional or research mission of the University under Chapter 36, or where an emergency or unique situation exists and such services and products are not otherwise available from private sources.
7. Related Documents
8. Policy History
Revision 5: December 20, 2022
Revision 4: February 12, 2013
Revision 3: July 18, 1997
Revision 2: October 21, 1985
Revision 1: November 11, 1978
First approved: 1973
9. Scheduled Review