Original Issuance Date: December 1974
Last Revision Date: May 5, 2026

1. Policy Purpose

The purpose of this policy is to provide information on planning a new academic degree program, making changes to an existing academic degree program, reviewing and monitoring of academic degree programs, and reporting methods.

2. Responsible UW System Officer

Associate Vice President for Academic Affairs

3. Scope and Institutional Responsibilities

The goals of systemwide array management include the provision of appropriate academic degree programs (program) to meet student, community, state, and employer demand; and offering programs effectively and cost-efficiently. Universities shall adhere to this University of Wisconsin (UW) System policy and procedures. They may not tailor the policy to their universities.

4. Background

UW System Administrative Policy 102 (SYS 102), Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting, provides detailed guidance on academic degree program array management actions, including approvals of new programs, review of program suspensions and eliminations, changes to programs, program reviews, as well as other required reporting and approval items at the Board of Regents (BOR) or UW System level.

The goals of systemwide array management include the provision of appropriate academic degree programs (program) to meet student, community, state, and employer demand; and offering programs effectively and cost-efficiently.

Chapter 36, Wis. Stats., codifies responsibilities for systemwide array management, such as monitoring academic quality, and establishing and maintaining access to educational programs.

Regent Policy Document (RPD) 4-12, Academic Program Planning, Review, and Approval in the UW System, delineates the program planning framework.

SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting, elaborates on RPD 4-12 and represents the principal policy guiding the University of Wisconsin System Administration (UWSA) and the University of Wisconsin System universities (UW universities) in operationalizing all activities related to systemwide array management.

5. Definitions

Please see SYS 100, Academic & Student Affairs: General Terms and Definitions, for a list of general terms and definitions. Terms and definitions found within this policy include:

Academic Degree Program: An educational program that will conclude with the conferral of a degree at the level of associate degree or higher that is authorized by the Board of Regents.

Additional Location: “A physical facility that is geographically separate from the main campus of an institution and within the same ownership structure of the institution” where instruction takes place, as defined in U.S. Department of Education Federal Regulation 34 CFR Part 600. Specifically, a student may 1) “complete 50% or more of the courses in educational programs leading to a degree, certificate or other recognized educational credential; and/or 2) complete 50% or more of a degree completion program (even if the degree completion program provides less than 50% of the courses leading to the degree)”, as clarified by the Higher Learning Commission.

• A “correctional institution is considered to be an additional location even if a student received instruction primarily through distance education or correspondence course at that location” as defined in U.S. Department of Education Federal Regulation 34 CFR Part 600.

Applied Associate Degree: A degree awarded by Wisconsin Technical College System (WTCS) and other technical institutions upon completion of a program that combines general education and occupational/technical courses and requirements, designed to lead directly to employment in a specific field.

Articulation Agreement: A signed document that guarantees the transfer of credits following the completion of “requirements for a specified program of study at an educational institution that transfers towards completion of requirements for a specified program of study at another educational institution” as defined in Wis. Stat. § 36.31(2m)(a)4.

Associate of Arts: This degree is primarily intended to provide a broad liberal arts background and is designed to be the foundation for most bachelor degree programs and to satisfy the general education requirements.

Associate of Arts and Sciences: This degree is intended to provide a broad, balanced liberal arts and sciences background to satisfy the general education requirements at four-year institutions. It is primarily awarded by institutions that offer a two-year terminal degree.

Associate of Science(s): This degree is primarily intended to provide a basic liberal arts background with an enhanced focus on knowledge of the physical and natural world and quantitative literacy. It is designed to provide the foundational courses in preparation for a bachelor’s degree with highly structured major requirements (e.g., art, engineering, business, and the sciences including biology, chemistry, and pre-professional programs).

Classification of Instructional Programs (CIP): The CIP provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity. CIP was originally developed by the U.S. Department of Education’s National Center for Education Statistics (NCES) in 1980.

Collaborative Program: See UW System Collaborative (HLC Consortial) program.

Competency Based Educational Program: An outcome-based approach to the delivery of an educational program in which the curriculum is structured around specified competencies. CBE can be offered using:

• Course/credit-based approach: The demonstration of competencies are embedded in a conventional credit-based academic degree program within a traditional term; however, students can accelerate completion upon demonstration of learning using summative assessments. Degree completion via course-based CBE can be blended with conventional coursework, transfer credit, and credit for prior learning.
• Direct assessment approach: A CBE program that is not based on a conventional academic term and is not course or credit-based. Credit hour equivalencies are established. Credit transfer and credit for prior learning may not apply.

Credit Hour: The current federal definition (34 CFR Part 600.2) of a credit hour is “an amount of student work defined by an institution, as approved by the institution’s accrediting agency or State approval agency, that is consistent with commonly accepted practice in post-secondary education that reasonable approximates not less than:

1. One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.”

Degree Type: The level and category of academic qualifications awarded upon successful completion of a course of study. Each level and category varies in duration, depth and breadth of study, and potential career opportunities.

Discontinuance: The formal closure of an education program when necessary in the event of financial emergency on the authority of the Board of Regents as discussed in RPD 20-24, Procedures Related to Financial Emergency or Program Discontinuance Requiring Faculty Layoff and Termination.

Distance Education: Education that uses technology (e.g., the internet) to deliver instruction to students who are separated from the instructor(s) and support regular and substantive interaction between the students and the instructor(s), either synchronously or asynchronously).

Dual Degree: A program that involves two (2) or more academic degree programs offered by two (2) or more universities that the student pursues concurrently. Each of the universities offers a portion of the educational program that is common to both academic degree programs.

Educational program: A postsecondary program of organized instruction or study that leads to an academic, professional, or vocational degree, or certificate, or other recognized educational credential.

Elevation track program: The elevation track process allows eligible programs to forgo the UW university review and appeal procedures. The proposed academic degree program is still subject to review by the proposing universities’ shared governance bodies, as well as UW System Administration and the Board of Regents.

Eliminate: Eliminating an academic degree program removes it from the University of Wisconsin System academic program array and Central Data Request (CDR) database effective for the designated term.

Fully Distance Education: An academic degree program in which a student may complete all (100%) of required coursework via distance education.

In-person: An academic degree program in which the student must complete more than 50% of the required coursework in person, suggesting that a significant “on-campus” and “in-person” presence may be required.

Mixed Modality: An academic degree program in which the student may complete 50% or more of the required coursework via distance education. In some programs, students may be provided options to complete the program in multiple formats—In-Person, Fully Distance Education, or in a combination of delivery format(s).

Memoranda of Understanding (MOU): A signed document between two educational institutions that outlines the responsibility of each party in the relationship.

Pell-eligible Prison Education Program (PEP): A prison education program that meets all the requirements articulated in 34 CFR 668.236 for students enrolled in the program to be eligible to receive Pell Grants.

Predominantly In-person: An academic degree program in which a student can complete more that 90% of the required coursework in-person.

Professional Doctorate: A professional doctorate represents a mastery of the subject matter and techniques of a professional field.

Program Planning Liaison: An individual designated by UW university’s Provost’s Office who is broadly familiar with program planning and review processes, and who communicates academic array, monitoring, and reporting actions between the UW university and UWSA Office of Academic Affairs.

Program: See educational program.

Program Monitoring: Program monitoring consists of system and university level processes to examine academic degree programs guided by a set of criteria determined by the universities related to theirs and UW System policy. Criteria may include enrollment, student credit hours, time to degree, and/or completion.

Publishing: Publishing an academic degree program adds it to electronic publications.

Redirect: A redirect is an academic degree program change of curricular components not to exceed a total of 50% of the curriculum being changed.

Reduced Credit Bachelor’s Degree: An academic degree program in which the number of credit hours required to complete the program is less than the commonly accepted minimum program length (120 credits). UW universities offering a degree program at less than 120 credits must explain and justify the variation (RPD 4-12 and SYS 102).

Reinstatement: Reinstating admissions returns an academic degree program to the systemwide academic degree program array. The program is re-published in electronic publications.

School/College: The definition of a college or school, and the creation of a new school or college follows the Wisconsin statutory provisions as indicated below. (See SYS 102, section 6.G.)

Subdegree Programs: Credential and non-credential programs that exist below the academic major/degree level.

Substantive Change: An aggregate change of 25% or more to the content of an academic degree program.

Suspend: Suspending admissions allows a university to temporarily remove an academic degree program from the systemwide academic degree program array. Within five (5) years of suspending admissions a university may opt to reinstate the program without BOR approval or eliminate the program. While in suspended status the program is unpublished in electronic publications.

Transfer Agreement: A term that encompasses articulation agreements, transfer guides, and MOUs related to transfer.

Transfer Guide: A document that maps course equivalencies between two educational institutions.

Unpublishing: Unpublishing an academic degree program removes it from electronic publications.

UW System Academic Majors dashboard: This dashboard is developed and maintained by the Office of Policy Analysis and Research (OPAR) for the purposes of academic degree program planning at the UW System. It provides information about academic majors offered at the UW universities and their mode of delivery, suspension status, and changes over time.

UW System Collaborative (HLC Consortial) program: A UW System Collaborative (HLC Consortial) program is one that is authorized by the BOR to be jointly offered by more than one (1) UW university. Each degree-granting university involved in the collaboration has the authority to grant the degree. The UW universities establish a consortial agreement to administer the degrees and provide a proportion of the educational program.

UW System Provost Council: The UW System Provost Council is comprised of the Chief Academic Officers for each of the 13 UW System universities.

6. Policy Statement

A. Managing the Array: Participants and Roles

Within the scope of Chapter 36, Wis. Stats., the BOR, UWSA, the UW System Provost Council, and the UW universities have specific roles in program planning, approval, delivery, implementation, review, monitoring, and reporting.

I. Board of Regents

Chapter 36, Wis. Stats., states that: “The primary responsibility for governance of the system shall be vested in the board which shall enact policies and promulgate rules for governing the system, plan for the future needs of the state for university education, ensure the diversity of quality undergraduate programs while preserving the strength of the state’s graduate training and research centers and promote the widest degree of university autonomy within the controlling limits of systemwide policies and priorities established by the board.”

As related to academic planning, the BOR requires UWSA and the UW universities to follow the specific principles, guidelines, and practices described in RPD 4-12. SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting operationalizes these principles, guidelines, and practices. New academic degree program proposals must be submitted, at the recommendation of the UW System President, to the BOR for approval and must be approved by the BOR prior to implementation.

II. UW System Administration

UWSA is responsible for managing the UW System’s program array as stated in RPD 4-12. Management of the array entails:

1. 1. Consulting with the UW universities in the planning of new programs;
   2. Monitoring and analyzing the current array, including degree productivity, distance education offerings, and modes of delivery;
   3. Working with the UW universities in identifying gaps in the current array to address changing and emerging workforce and societal needs; and
   4. Supporting the BOR and the UW universities in bringing new programs to the BOR for approval.

The UW System President currently delegates this work to the Division of Academic and Student Affairs (DASA). Specifically, the Associate Vice President (AVP) for Academic Affairs and UWSA staff work collaboratively with the UW universities to ensure the development and implementation of high-quality degree offerings. The UWSA Office of Academic Affairs (OAA) develops and implements broad guidelines and specific criteria, priorities, analyses, and procedures for comprehensive planning and program review decisions.

III. UW System Provost Council

The Provost Council is comprised of the Chief Academic Officers for each of the 13 UW universities. As such, the UW System Provost Council has the appropriate expertise to assume responsibility for collaboratively building the UW university academic program array that responds to the needs of their regional constituencies. See SYS 102.A, section 4.A on additional areas of responsibility.

IV. UW Universities

Chapter 36 Wis. Stats. delineates specific roles for chancellors and faculty in academic degree program planning. Subject to BOR policy the chancellors of the UW universities in consultation with their faculties will be responsible for designing curricula and setting degree requirements, determining academic standards, and establishing grading systems. The faculty of each UW university, subject to the responsibilities and powers of the BOR, the President, and the chancellor of such university, must have the primary responsibility for advising the chancellor regarding academic and educational activities and faculty personnel matters.

Each UW university designates a program planning liaison in the university’s Provost’s Office, who is appointed by the provost and who is broadly familiar with program planning and review processes. This liaison is responsible for communicating all UWSA and BOR rules and policies to the UW university’s constituents, for screening and finalizing all written and supporting materials in accordance with UWSA and BOR policies and formats, and for acting as the primary contact for all actions regarding this policy.

B. Establish New Academic Degree Programs

I. Overview of Approval Process

1. Background

1. 1. 1. The policies outlined in this section are intended to guide program approval as determined by UWSA and the BOR. Each UW university has its own internal processes for developing, approving, and reviewing new programs. It is recommended that the UW university capital planning staff be consulted as part of the process. Good practice dictates that provosts informally update OAA via oaa@wisconsin.edu and the Provost Council about nascent and emerging ideas for new programs to allow for consultation and exchange of information that may be relevant to the early planning process.
      2. Procedures related to the actions described below can be found in UW System Administrative Procedures 102.A, New Academic Degree Programs.

2. Degree types

1. 1. 1. Establishing a new associate degree or adding a new major to an existing associate degree requires AVP for Academic Affairs approval rather than BOR approval. The approval process is outlined in SYS 102.A, section 4.B.II.
      2. Any UW university proposing to establish a new academic degree program at the bachelor’s degree level or higher, follows the same three-step process:
         1. Approval to plan (SYS 102, sections 6.B.III-VI and SYS 102.A, sections 4.B.III-VI),
         2. Authorization (SYS 102, section 6.B.VII and SYS 102.A, section 4.B.VII), and
         3. Implementation (SYS 102, section 6.B.VIII and SYS 102.A, section 4.B.VIII).
      3. Establishing a new Professional Doctoral Program requires additional information be provided with the authorization documents. The additional criteria are provided in SYS 102.A, section 4.B.IX.

II. Associate Degrees

Any associate degree offered by a UW university must comply with Regent Policy Documents 4-12, Academic Planning, Review and Approval in the University of Wisconsin System and 4-6, Granting of Degrees, Certificates, Honors and Awards. Adding an associate degree at a UW university that is not currently approved to offer that associate degree or adding a specific major to any UW associate degree requires approval by the AVP for Academic Affairs. Additional approvals or notifications to the Higher Learning Commission (HLC) may be required.

III. Approval to Plan: Notice of Intent

1. 1. The first step in the program approval process is the submission of a Notice of Intent (NOI) to plan document. The NOI is the UW university’s formal notification to UWSA and all the UW System universities of the UW university’s intent to develop a new academic degree program.
   2. The NOI document must be submitted via either the standard or elevation-track process.
   3. The NOI document also serves as a request to UWSA for approval to plan the program. The NOI process culminates with a memo from the AVP for Academic Affairs either approving or denying the request.

IV. Elevation Track: Approval to Plan

1. 1. Requirements and eligibility criteria for an elevation-track submission are set forth in SYS 102.A, section 4.B.IV.2.
   2. Upon the submission of the NOI document and request for elevation-track approval to plan, the AVP for Academic Affairs will meet with the provost of the proposing university and/or their designee. The AVP for Academic Affairs will approve or deny the request for elevation-track approval to plan (see SYS 102.A, section 4.B.IV.3).
   3. If denied, the NOI may be considered via the standard process (see SYS 102, section 6.B.V and SYS 102.A, section 4.B.V).

V. Standard Track: Approval to Plan

1. 1. For an NOI submitted via the standard track, universities have ten (10) business days to review the documents and materials, and the provost’s office may provide comments. SYS 102.A, section 4.B.V articulates instances in which more time for review may be permitted.
   2. Approval to Plan without an Appeal. If the review period expires without submission of a written appeal, the AVP for Academic Affairs will approve or deny the request.
   3.  Appeal. Within the review period, a university may appeal the NOI request for approval to plan. The data-driven appeal must be based on one or more of the criteria outlined in SYS 102.A, section 4.B.V.3.
   4. Appeal Process. If any UW provost appeals the NOI request for the approval to plan, the UW System Vice President for Academic and Student Affairs will establish an Appeal Panel to process the appeal(s) as outlines in SYS 102.A, section 4.B.V.4.

VI. Reduced Credit Bachelor’s degree: Approval to Plan

1. 1. A reduced-credit bachelor’s degree program requires less than the minimum program length of 120 semester credits that is specified in RPD 4-12.
   2. Proposals for new reduced credit bachelor’s degree programs that require authorization by the BOR follow the Standard Track Approval to Plan (SYS 102.A, section 4.B.V).
   3. Submission of the NOI documents should include Part A documents and the rationale for how the program meets the eligibility criteria for a reduced credit bachelor’s degree (SYS 102.A, section 4.B.VI.2).
   4. Following BOR authorization and prior to the implementation of the new program, the proposing UW university must provide assurance of HLC approval of the reduced credit program.

VII. Authorization

1. 1. The BOR will exercise its statutory authority to review and approve new academic degree programs at scheduled BOR meetings.
   2. The proposing UW university’s provost (or universities’ provosts in the case of a collaborative program) submits all required authorization materials to the AVP for Academic Affairs, at least eight (8) weeks in advance of the BOR meeting at which the university requests that the proposal be considered. See SYS 102.A, section 4.B.VII for more information on the mandatory documents.
   3. Upon the review and recommendation of submitted materials by the UW System AVP for Academic Affairs, the UW System Vice President of Academic and Student Affairs and UW System President decide whether to recommend the proposed program to the BOR for approval. The BOR decides whether to authorize the program.
   4. The AVP for Academic Affairs notifies the UW university of the BOR’s decision and provides instructions about implementation. Authorizations that are not implemented within three (3) years of BOR approval will automatically expire. OAA sends a reminder six (6) months prior to the expiration date. If a UW university wants to request an extension, the provost sends a formal request to OAA via oaa@wisconsin.edu no later than three (3) months before the expiration date. Extensions may be granted for a period of no more than one (1) year.

VIII. Implementation

At least four (4) weeks in advance of the desired implementation term, the proposing UW university’s provost provides the required information (see SYS 102.A, section 4.B.VIII). Once all the required information is received, OAA sends a memo acknowledging the start year and term of the program and the CIP code assigned to the program. The UW university will collaborate with the Division of Academic and Student Affairs to identify the appropriate CIP code. The Office of Policy Analysis and Research (OPAR) provides information to the appropriate UW Administration offices for publishing on electronic publications.

Note: The degree name and type on the student’s diploma and transcript should match the approved program name and type.

IX. Establishing Professional Doctoral Programs at Comprehensive Universities

1. Background

Professional doctorate programs do not include Ph.D. programs. Only UW universities within the doctoral cluster can offer Ph.D. programs. For new and emerging fields of study that do not exist at the master’s level within the UW System, the professional doctorate will be offered through UW-Madison or UW-Milwaukee.

2. Establishing a Professional Doctoral Program

A request to establish a professional doctorate must follow the approval processes outlined in SYS 102, sections 6.B.III-V.

Upon approval to plan, the Request for Authorization to Implement a Degree document must also address how the proposal meets the required criteria outlined in SYS 102.A, section 4.B.IX.

3. Mission Modification

The request to offer a professional doctorate in a UW university’s academic degree program array may result in a review by OAA of the university’s select mission prior to authorization by the BOR.

X. UW System Collaborative (HLC Consortial) programs

1. Background

1. 1. 1. UW System Collaborative (HLC Consortial) programs, identify areas of collaboration to offer academic degree programs across UW universities and ensure appropriate use of resources across the UW System. Staff members at partner universities work together on the development, implementation, administration, and/or delivery of the curriculum and program.
      2. UW universities must comply with accrediting standards and federal regulations relative to the provision of such agreements. Definitions of agreements, core components, and criteria for programs offered through such an agreement may be found in the Higher Learning Commission’s (HLC), Criteria for Accreditation, Standards (CRRT.C.10.010). Conditions governing written agreements to provide educational programs administered by the U.S. Department of Education (34 CFR Section 668.5) may be found in the Department of Education policy.

2. New UW System Collaborative Academic Degree Programs or Joining an Existing Collaborative Program

When establishing a new UW System Collaborative program, or when a UW university seeks authorization to grant a degree as part of an existing collaborative program, the university must follow the new program approval process (SYS 102, section 6.B and SYS 102.A, section 4.B.III-VIII).

3. Withdrawal of One or More, but Not All, Partners

1. 1. 1. The UW university(ies) withdrawing from the collaborative will no longer be authorized to offer the program. Admission to the program at the withdrawing university(ies) will be suspended, and their program authorization will be subsequently eliminated. (SYS 102.B, sections 4.J-L). The remaining university(ies) will continue to be authorized to collaboratively offer the program.
         1. If the withdrawing university(ies) wishes to independently offer the program, but is not currently authorized to do so, the university(ies) must follow the approval process for a new program (SYS 102, section 6.B).
      2. The withdrawal of one (1) or more, but not all, of the partners in a collaborative program requires the withdrawal plan information (see SYS 102.B section 4.M.I) submitted to all of the UW universities in the collaboration, the Office of Online & Professional Learning Resources (OPLR) (if applicable), and to OAA via oaa@wisconsin.edu at least 12 weeks prior to the desired effective date.
         1. The other UW universities in the collaborative will have 15 business days to provide a response to OAA and the other universities in the collaborative regarding any concerns with the proposed withdrawal.
      3.  If there are no concerns from the other UW universities in the collaborative, OAA will issue the notification memo within 15 business days after receipt of the information. If there are concerns from the other UW universities in the collaborative, the AVP for Academic Affairs or OPLR will engage in facilitating a discussion with the universities involved. Upon completion of the facilitated discussion, the AVP will, as expeditiously as possible, approve or deny the request. The final decision is made in consultation with the Vice President (VP) for Academic and Student Affairs.

4. Dissolution of a Collaborative Program

1. 1. 1. The dissolution of a collaborative program is treated as a suspension and subsequent elimination of the collaborative program at all authorized universities. The dissolution plan (see SYS 102.B, section 4.M.II) should be co-created by all UW universities involved in the collaborative program, and notification must be jointly submitted.
      2. OAA will issue the approval memo within 15 business days following the end of the provosts’ review. However, if there are university or systemwide array concerns, the AVP for Academic Affairs will determine the appropriate course of action, in consultation with the VP for Academic and Student Affairs.

5. Authorization of an Independent Academic Degree Program following withdrawal or dissolution of a Collaborative Program

When establishing an independent academic degree program following the withdrawal from or the dissolution of a collaborative program, the university must follow the new program approval process (see SYS 102, section 6.B and SYS 102.A, section 4.B.III-VIII).

C. Existing Academic Degree Programs and Degree Types

I. Notifications

1. 1. This section applies to changes to all existing academic degree programs regardless of degree types (e.g., associate degree, bachelor’s degree, master’s degree, or doctoral degree).
   2. Notification of changes made to existing programs must be made to OAA by the UW liaison via the Program Planning Form.
   3. OAA will issue the notification memo within 15 business days after receipt of the required information.
   4. Changes and updates will be recorded in the Central Data Request (CDR) database maintained by OPAR, using the date stated in the memo issued by OAA. The functionality of the CDR does not permit retroactive data entry.
   5. Procedures regarding each of the below described actions can be found in UW System Administrative Procedures 102.B, Changes to Existing Academic Degree Programs.

II. Developing a Reduced Credit Bachelor’s Degree Based on an Existing Authorized Academic Degree Program

1. 1. A reduced-credit bachelor’s degree program requires less than the minimum program length of 120 semester credits that is specified in RPD 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System.
   2. A reduced-credit bachelor’s degree program that is developed from an existing authorized academic degree program must use the same CIP code and include the same program level learning outcomes and core curriculum as the existing program. Differentiation between the existing 120 credit academic degree program and the proposed reduced-credit degree program may require the approval and authorization of a new degree program (see SYS 102, section 6.B.VI).

III. Adding or Eliminating a Degree Type for an Academic Degree Program

1. 1. Adding or eliminating a degree type of from any academic degree program requires notification at least four (4) weeks prior to the desired effective date.
   2. For the addition of a degree type not currently offered at the university, additional approvals may be required.

IV. Renaming an Academic Degree Program

1. 1. A rename occurs when the academic degree program name changes without changes to the CIP code or curriculum.
   2. Renaming a program requires notification at least four (4) weeks prior to the desired effective date.
   3. If there will be a substantive change to the program curriculum or requirements (exceeding 25%) as defined by the Higher Learning Commission or there will be a change to the CIP code, this action is considered a Redirect (see SYS 102, section 6.C.V and SYS 102.B, section 4.E).

V. Redirecting an Academic Degree Program

1. 1. A change to the first two (2) digits of the CIP code could be an indicator that a new program authorization is required, and that HLC approval may be required.
   2. Universities shall track changes to academic degree program content and curriculum (e.g., Core General Education Requirements, program level learning outcomes, clock/credit hours, or content of a program) in accordance with HLC requirements and shall report changes to HLC and OAA when the substantive change threshold is reached.
      1. If curricular changes require a substantive change notice to HLC, notice should also be provided to OAA via the Program Planning Form.
   3. The AVP for Academic Affairs may determine that a new academic degree program authorization may be required if multiple modifications (e.g., changes to curricular changes, a CIP code change, program learning outcomes, and/or required resources) are made to an existing program.

VI. Changing a Program’s Mode of Delivery

1. 1. UWSA’s primary roles in distance education matters are to maintain accurate records of programs that are delivered via distance education throughout the UW System and to ensure that requirements for delivering programs to citizens of other states are met.
   2. Adding a distance education as a modality for an academic degree program may also require HLC approval or notification. A complete list of the characteristics of programs requiring HLC approval or notification, along with the relevant screening forms and substantive change applications, may be found on the HLC’s website.
   3. Adding or eliminating distance education delivery for an academic degree program requires notification at least four (4) weeks prior to the desired effective date.

VII. Adding or Eliminating Competency-Based Education Delivery

1. Background

1. 1. 1. OAA adopts the HLC’s definition for competency-based delivery. A complete list of the characteristics of programs requiring HLC approval, along with the screening form and substantive change application, may be found on the HLC’s website.
      2. UW universities that seek to offer Competency-Based Education programs should refer to the guidelines specified by the U.S. Department of Education.

2. Process for Competency-Based Delivery

1. 1. 1. Adding or eliminating competency-based delivery (where 100% of the degree can be obtained via competency-based delivery) to an existing academic degree program (e.g., UW Flexible Option) requires notification at least four (4) weeks prior to the desired effective date.
      2. Within 15 working days after receipt of the required information, OAA will issue a notification memo. After receiving notification of HLC approval, OAA will issue an implementation memo.

VIII. Offering an Academic Degree Program at an Additional Location

1. 1. In accordance with HLC requirements for additional locations, a UW university may be required to obtain prior HLC approval before offering instruction at a facility separate from its main campus.
   2. A UW university should provide notification to OAA using the Program Planning Form, when an additional location is added or discontinued.

IX. Offering UW Coursework or Academic Degree Programs at a Wisconsin Department of Corrections Facility

1. 1. UW universities may offer UW coursework and academic programs at a Wisconsin Department of Corrections (DOC) facility.
   2. Under a Memorandum of Understanding (MOU) between the Wisconsin DOC and the UW System for the delivery of UW courses and programs in DOC facilities, the UW-Madison Division of Continuing Studies is designated as the systemwide lead for the UW prison education network of universities, known as the UW Coalition of Higher Education in Prison (UW CHEP).

X. Suspending, or Reinstating, Admissions to an Academic Degree Program

1. Background

Suspending admissions allows a UW university to temporarily remove a program from the systemwide academic degree program array and, if appropriate within five (5) years of the program’s suspension, reinstate the program when demand and resources justify the continued operation of the program without BOR approval.
While in suspension, the program is not included in systemwide array analyses or listed in electronic publications. Continuing students will count as a part of university degree productivity.

2. Process to Suspend Admissions

1. 1. 1. Suspending admissions to a program requires written notification at least four (4) weeks prior to the desired effective date.
      2. For programs identified as low enrolling for three consecutive years, and for which the continuation with improvement plan did not result in an increase in junior/senior student enrollment, admissions to the program will be suspended, and the expectation is that the program will be taught out. Upon program completion by all enrolled students, the program will be eliminated. At the time of suspension, the UW university should provide the estimated future term of elimination.

3. Process to Reinstate Admissions

1. 1. 1. Officially suspended programs can be reinstated at any time during the five (5) year suspension period. Reinstating admissions requires notification at least four (4) weeks prior to the desired effective date.
      2.  Reinstatement excludes programs that were identified as low enrolling with a plan for improvement but showed no enrollment improvement in three (3) years.

4. Elimination of Suspended Programs

1. 1. 1. Programs suspended for a period of five (5) years will be automatically closed and eliminated from the program array and the CDR database.
      2. At any time during this five-year period, a UW university can send written notification to permanently eliminate the program (see SYS 102, section 6.C.VII).
      3. The period of five (5) years begins on the date stated in the OAA notification memo. OAA will notify UW universities six (6) months prior to the elimination date.
      4. Upon elimination, the university may not enroll new students.

XI. Eliminating an Academic Degree Program

Eliminating a program requires notification at least four (4) weeks prior to the desired effective date.

XII. Unpublishing or Republishing an Academic Degree Program

1. 1. A program can be unpublished or republished to the EApp and electronic publications.
   2. Unpublishing or republishing a program requires notification at least four weeks prior to the desired effective date. OAA will issue the notification memo within 15 working days after receipt of the required information.
   3. The action will be reflected in the EApp and electronic publication. It does not impact implementation status.

XIII. Publishing or Unpublishing an Undeclared Major

An Undeclared Major can be published or unpublished to the EApp or electronic publications. Unpublishing or publishing an undeclared major requires notification at least six weeks prior to the desired effective date. The university must have at least one authorized academic degree program in a curricular area related to the undeclared major listed in its approved academic program array.

D. Review

I. Types of University Review

1.   The UW faculty, with oversight by deans, provosts, chancellors, and higher education accreditation agencies, are responsible for developing, implementing, and reviewing high‐quality program offerings in ways that leverage academic strengths and respond to emerging workplace and societal needs.

2.    UW universities conduct a number of academic degree program reviews. These include regular recurring reviews, review of low enrolling programs, external accreditation, and general education program revisions.

3. Regular (Recurring) Review of Existing Academic Degree Programs

Each UW university is responsible for comprehensive and intensive re-examination of all academic degree programs. The review should lead to recommendations that a program be:

1. 1. 1. Continued in its present form;
      2. Changed in form or direction, meaning a redirection of a program (SYS 102, section 6.C.V);
      3. Consolidated with other programs, meaning a redirection of a program (SYS 102, section 6.C.V); or
      4.  Suspended or eliminated (SYS 102, sections 6.C.VI-VII).

The outcomes of the reviews are reported to OAA as part of the Annual Program Planning, Review, and Array Management Report (SYS 102, section 6.G).

4. Review of Low Enrolling Programs

1. 1. 1. Guided by Chapter 36.09 Wis. Stats, Regent Policy Document (RPD) 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System, and Higher Learning Commission Criteria related to these university practices, each UW university is responsible for a recurring comprehensive review of all academic degree programs. As stated in SYS 102, section 6.F.I.3, a regular (recurring) program review involves a comprehensive evaluation of the academic program that is based on multiple criteria and governance processes. The review is completed at intervals of five (5) years or longer.
      2. In addition to the regular review, by September 1, 2027, each UW university must develop and implement an annual program monitoring policy and process for addressing low enrolling programs (see SYS 102.C, section 4.A.II), that are identified through the UWSA annual academic program monitoring process (SYS 102, section 6.F). The annual program monitoring policy and process should be separate from the regular (recurring) academic program review process.
      3. Included in the UWSA annual monitoring report are academic degree programs in which the average number of declared juniors and seniors in the most recent three-year period is fewer than 15. This quantitative metric provides a timely assessment that addresses resource allocation and provides a snapshot of program efficiencies.

5. External Accreditation

1. 1. 1. As a means of demonstrating that educational quality has met standards external to the university, UW universities must be accredited by HLC, a regional accrediting agency. In addition, some programs (e.g., social work and engineering) must be accredited by a professional accrediting agency or association.
      2. Accreditation information must be on a university public facing webpage. Probations and on-notices are reported to OAA as part of the Annual Program Planning, Review, and Array Management Report (see SYS 102, section 6.G).
      3. In accordance with SYS 175, Accreditation Visits and Reports, each UW university will provide HLC accreditation schedules, reports, and updates to OAA via oaa@wisconsin.edu.

6. General Education Programs

In accordance with RPD 4-23, Core General Education Requirements, and UW System Administrative Policy 100-Interim 13, Universities of Wisconsin Core General Education Requirements, each UW university will develop their Core General Education Requirements model prior to September 1, 2026. Information regarding a UW university’s Core General Education Requirements model must be posted on the university’s public facing website. When revisions are made to the Core General Education Requirements model, the UW university should immediately post the revisions on the university’s website and notify OAA via oaa@wisconsin.edu within 20 business days. The notice should include a link to the webpage where the information is posted.

II. Systemwide Reviews

The BOR may periodically request UW universities provide information about program evaluation, metrics of quality, and outcomes. If necessary, an external reviewer might be charged with conducting a lateral review of one or more programs across the UW System.

E. Monitoring Academic Degree Programs

I. UW System Administration Monitoring Role and Responsibility

1. 1. As a part of its responsibility for systemwide program array management (see RPD 4-12, Program Planning, Review and Approval in the University of Wisconsin System), OAA and OPAR will annually create reports to assist UW universities in monitoring all academic degree programs.
   2. The annual monitoring reports will be distributed to UW universities prior to the beginning of the fall term.
   3. OAA will report the results of universities’ program monitoring to the BOR, the Vice President of Academic and Student Affairs, and the UW System President on an annual basis. The report and a brief presentation may include components outlined in SYS 102.C, section 4.A.I.4 and additional information as requested.

II. University Monitoring Role and Responsibility

1. 1. Each university is responsible for a recurring comprehensive review of all academic degree programs and are responsible for monitoring and assessing low enrolling programs, that are identified through the annual monitoring process. To meet this responsibility, each UW university must develop and implement an Annual Program Monitoring Policy and Process that is separate from the regular review of academic programs, by September 1, 2027.
   2. UW universities may establish and follow more stringent policies or guidelines than those outlined in SYS 102.C, section 4.A.II.

F. Reporting

I. University of Wisconsin System Annual Program Planning, Review, and Array Management Report

1. 1. Near the beginning of the academic year, OAA will distribute the annual report to all UW universities.
   2. Each UW university will confirm that OAA has accurately recorded the information provided (see SYS 102.C, section 4.B) in the report and submit any additional required information not previously reported.
   3. Near the end of the calendar year, OAA collects, validates, and collates data received from each UW university. The data will be available upon request.

II. Credit Certificates

1. 1. UWSA recognizes the approval requirements set forth by the HLC.
   2. Information on credit certificates is reported to OAA as part of the Annual Program Planning, Review, and Array Management Report (see SYS 102, section 6.G.I).
   3. UW universities are encouraged to publish current credit certificate program information within the UW System to provide a complete picture of the UW System program array. Information may be reported by the UW University-designated EApp Major Editor. Subdegree information will appear in UW System electronic publications and the OPAR Academic Program Subdegree Dashboards.

G. Schools & Colleges

I. Background

A college or school means an academic unit below the university level, including but not limited to a graduate school, law school, medical school, social work school, architecture school, business school and a public administration school.

Chapter 36.09(1)(gm)1. Wis. Stats. “The board shall not create, except as specifically authorized by the legislature in each instance, any new college, school or its functional equivalent if such college, school or functional equivalent has academic programs at the graduate or professional, post-baccalaureate level.”

Chapter 36.09(1)(gm)1. Wis. Stats. “For the purposes of this paragraph, college or school means an academic unit below the institutional level but above the departmental level, including but not limited to a graduate school, law school, medical school, social work school, architecture school, business school and a public administration school.”

Chapter 36.09(1)(gm)2. Wis. Stats. “For the purposes of this paragraph, a new college or school shall be deemed to have been created if an administrative position of dean or its functional equivalent is established and if a new instructional program, separate and distinct from the programs currently available at that institution, is established.”

Chapter 36.09(1)(gm)3. Wis. Stats. “This paragraph does not apply to the re-designation or reorganization of existing colleges or schools if accomplished through the reclassification of existing positions or the restructuring of existing organizational entities.”

II. Establishing a School or College

1. 1. A college or school means an academic unit below the university level, including but not limited to a graduate school, law school, medical school, social work school, architecture school, business school and a public administration school. In all cases, establishing a college or school requires approval by UW System Administration and the BOR.
   2. Process: The UW university’s provost sends a memo to OAA via oaa@wisconsin.edu at least 12 weeks prior to the desired effective date that includes the required information. OAA staff work with UWSA Office of General Counsel to determine if state statute applies. OAA staff will work with the UW university to prepare the materials for the BOR.

III. Renaming or Eliminating a School or College

1. 1. Renaming or eliminating a school or college requires approval by UWSA. In some instances, the BOR needs to approve the renaming of a school or college (see RPD 4-19, Naming of University Academic Units).
   2. Process: The UW university’s provost sends a memo to OAA via oaa@wisconsin.edu at least 12 weeks prior to the desired effective date that includes the required information.
      1. If BOR approval is not required, OAA will issue the approval or denial memo within 15 working days after the receipt of the required information.
      2. If BOR approval is required, OAA staff will work with the university to prepare the materials for the BOR.

H. Establishing or Altering University Missions

Wis. Stats. § 36.09 (1)(b) requires the BOR to establish a mission statement for each UW System university. Wis. Stats. § 36.09(1)(d) requires the BOR to establish policies to guide program activities to ensure that they will be compatible with the missions of the universities of the UW System. Consistent with these requirements, at a minimum, each select mission statement must:

1. Uphold the principles of the UW System mission statement.
2. Uphold the principles of the UW System core mission statement for either the doctoral or comprehensive university cluster, whichever is appropriate for the university.
3. Describe specific program responsibilities and types of degrees offered by the university.
4. Meet any applicable accreditation requirements related to select mission statements.

Any changes to a select mission statement must be approved by the BOR, following a public hearing at the university.

I. Reference Materials

The following materials can be found on the Academic Affairs Program Planning webpage at: https://www.wisconsin.edu/program-planning/:

1. Guide – Part A – Request for Authorization to Plan (NOI) Guidance Template
2. Guide – Part B – Request for Authorization to Implement Guidance Template
3. Template – New Program Authorization Template
4. Template – New Program Budget Narrative Template
5. Template – Request for Authorization Cost & Revenue Workbook and Template

7. Related Documents

Chapter 36, Wis. Stats.
Higher Learning Commission (HLC) CRRT.B.10.010: Criteria for Accreditation
Higher Learning Commission (HLC) FDCR.B.10.010: Approval of Teach-Out Arrangements
Higher Learning Commission (HLC) INST.G.10.010: Substantive Change
Regent Policy Document 1-1, Mission Statements
Regent Policy Document 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System
Regent Policy Document 4-16, Criteria for Approval of Wisconsin Technical College System Liberal Art and Pre-Professional Transfer Programs
Regent Policy Document 4-19, Naming of University Academic Units
Regent Policy Document 4-23, Core General Education Requirements
Regent Policy Document 20-24, Procedures Relating to Financial Emergency or Program Discontinuance Requiring Faculty Layoff and Termination
UW System Administrative Policy 100, Academic & Student Affairs: General Terms and Definitions
UW System Administrative Procedure 102.A, New Academic Degree Programs
UW System Administrative Procedure 102.B, Changes to Existing Academic Degree Programs
UW System Administrative Procedure 102.C, Monitoring and Reporting of Academic Degree Programs
UW System Administrative Procedure 102.D, Changes to Schools, Colleges, and Mission
UW System Administrative Policy 110, Criteria and Approval of Wisconsin Technical College Liberal Arts and Pre-professional Transfer Programs
UW System Administrative Policy 120, UW System Policy Regarding Offering On-Site Undergraduate and Graduate and Other Instruction Programs
UW System Administrative Policy 135, UW System Undergraduate Transfer Policy
UW System Administrative Policy 138, Awarding of Credit by Prior Learning Assessment
UW System Administrative Policy 140, UW System Templates For Articulation Agreements Between UW System Institutions And WTCS Districts
UW System Administrative Policy 175, Accreditation Visits and Reports
UW System Administrative Interim Policy 100-13, Universities of Wisconsin Core General Education Requirements

8. History

Revision 28: May 5, 2026
Revision 27: September 21, 2023
Revision 26: April 29, 2022
Revision 25: March 31, 2020
Revision 24: August 8, 2019
Revision 23: February 23, 2018
Renamed SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting (formerly ACIS 1.0), on October 1, 2016
Revision 22: July 1, 2016
Revision 21: September 2012
Revision 20: April 2010
Revision 19: December 2009
Revision 18: June 2009
Revision 17: May 2008
Revision 16: June 2006
Revision 15: February 2006
Revision 14: July 2003
Revision 13: August 2002
Revision 12: May 2000
Revision 11: December 1999
Revision 10: January 1999
Revision 9: December 1998
Revision 8: November 10, 1995
Revision 7: September 1992
Revision 6: October 1987
Revision 5: August 1984
Revision 4: July 1976
Revision 3: March 1976
Revision 2: August 1975
Revision 1: December 1974
First approved as ACIS 1.0

9. Scheduled Review

February 2031