The UW System Administrative Policies and Procedures (SYS) related to the University Personnel System (UPS) apply to all UW institutions other than UW-Madison. The UPS policies were integrated into the SYS policy series on July 15, 2019. No substantive changes were made during the integration.

Practice Directives are housed on the UW System Office of Human Resources’ website and can be found here. Practice Directives may have been UPS policies, appendices or other tools intended to be used as a reference point informing practice at institutions. The UW System Office of Human Resources will update them periodically.

Equal Employment Opportunity
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1201Affirmative Action DataEEO 1
1202Equal Employment OpportunityEEO 2July 1, 2015
1203Employment of VeteransEEO 3July 30, 2018
Benefits
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1210Vacation, Paid Leave Banks, and Vacation Cash PayoutsBN1July 1, 2015
1211Personal Holiday and Legal Holiday AdministrationBN 2
1212Sick LeaveBN 3September 17, 2019
1213Wisconsin and Federal Family and Medical Leave ActsBN 4July 1, 2015
1214Catastrophic Leave ProgramBN 5August 12, 2019
1215Paid Leave of Absence for Bone Marrow and Human Organ DonationBN 6July 1, 2015
1216Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family MemberBN 7August 12, 2019
1217Non-Medical Leaves of AbsenceBN 8July 1, 2015
1218Military LeaveBN 9July 1, 2015
1219Continuous ServiceBN 12
General
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1225General Terms and DefinitionsGen 0July 1, 2015
1227Standard Office Hours, Legal Holidays and Other UW System Institution ClosuresGen 2July 1, 2015
1229Rehired AnnuitantsGEN 10July 1, 2015
1230Workplace SafetyGEN 11July 1, 2015
1231Hazardous Employment BenefitsGEN 12July 1, 2015
1232Layoff for Reasons of Budget or ProgramGEN 13July 1, 2015
1233Grievance ProceduresGEN 14July 1, 2015
1235Inclement Weather/Emergency ConditionsGEN 15July 1, 2015
1236Temporary InterchangeGEN 18July 1, 2015
1237Student EmploymentGEN 20January 1, 2016
1238Crafts WorkersGEN 21July 16, 2019
1240Job-Related Coursework and TrainingGEN 23July 1, 2015
1241Complaint ProceduresGEN 24July 1, 2015
1242Payment of LicensesGEN 25February 14, 2017
1244Summer Prepay Deductions and Summer Session Benefits EligibilityGEN 30April 22, 2019
1245Personal Internet Account AccessGEN 32July 1, 2015
Human Resources
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1250Job SecurityHR 1July 1, 2015
1251Appointment Terms and Designation of PositionsHR 2July 1, 2015
1253FLSA DesignationHR 4April 2, 2018
1254Performance ManagementHR 5November 19, 2019
1255Teaching Assistants Selection, Training, and EvaluationHR 6July 1, 2015
1256University Staff Temporary & Project AppointmentsHR 7May 21, 2019
1257Title ChangeHR 8July 1, 2015
1259I-9 VerificationHR 11April 2, 2018
1260Health Insurance Marketplace Notice DistributionHR 12July 1, 2015
1261Personnel FilesHR 13January 1, 2019
1262Labor Relations and Collective Bargaining ProceduresHR 14April 2, 2018
Payroll
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1270Optional General Payroll DeductionsPY 2July 1, 2015
Titles and Compensation
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1275Recruitment PoliciesTC 1October 14, 2019
1276Title DefinitionsTC 2July 1, 2015
1277CompensationTC 3April 2, 2018
1278UW System Pay Plan Distribution Framework for University WorkforceTC 4November 19, 2019
TR: UPS Transition
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1285Transition of Classified Staff to University StaffTR 1July 1, 2015
1286Effect on WRS Service, Accrued Leave & Continuous Service When Moving To and From UW System Institutions or AgenciesTR 2July 1, 2015
1287Voluntary Reassignment of Formerly Classified FLSA Exempt Employees to Academic Staff/Limited Appointment PositionsTR 3July 1, 2015
1288Reinstatement of Employment Privileges Under Wis. Stat. § 36.115(6)TR 4July 1, 2015
Workplace Expectations
SYSPolicyFormer Policy NumberLast Revised DateUnder Revision
1290Code of EthicsWE 1July 1, 2015
1292Workplace Conduct ExpectationsWE 3July 1, 2015