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Travel

User Guides & Job Aides

  • Policy & Procedures
    • Air Travel
    • Ground Transportation
    • Headquarter City and Sponsored Events (Hosted Meals)
    • Lodging
    • Meal and Incidental/Per Diem Allowances
    • Miscellaneous Travel Expenses
    • Sales Tax Exemption From Other States
    • Wisconsin Sales Tax Exemption
  • Special Topics
    • Combined Business and Personal Travel
    • Conference Travel
    • International Travel
    • Leisure Travel Contract Use
    • Group Travel
    • Determining the Appropriate Mode of Transportation
    • Payment of Travel
    • Sustainable Travel Practices
  • Book Travel
    • Book Online via Concur
    • Book with an Agent
    • Book Athletic Team Travel
    • Book Travel for Someone Else
    • Travel Agency Booking Fees
  • Workday Expense
    • Expense Knowledgebase
    • Workday Training
    • Workday Expense Guides, Forms and Reports
    • Retrieve Agency Invoices
    • Receipt Requirements
    • Role Based Expense Webinar Recordings
    • Frequently Asked Questions
  • Resources
    • Campus Travel Contacts
    • Concur Support & User Guides
    • TravelWIse Newsletter
    • Frequently Asked Questions
    • Travel Policy Course
    • User Guides
  1. University of Wisconsin System
  2. Travel
  3. User Guides & Job Aides

User Guides & Job Aides

  • 01-339 pdf

    Texas Sales & Use Certificate

  • 2022 Asia & Pacific BPRI pdf
  • 2022 Latin America and the Caribbean BPRI pdf
  • 2023-2025 Preferred Hotel Program xlsx
  • Airfare Help Sheet - July 2020 pdf
  • Airline Codes xlsx
  • Andrea Albus Bio pdf
  • Book For Someone Else Workflow And Comparison pdf
  • CarRentalContractComparison2026 pdf
  • Completing Team Profile Shorts pdf
  • Concur Hotel Rate Maximum Guidance pdf
  • Concurlogo jpg

    archive?

  • Cost Comparison Guidance pdf
  • Custom Booking Solution (CBS) Job Aid pdf
  • DR5002 Colorado Affidavit of Exempt Sale pdf
  • EARS Open House Notes 10.20 pdf
  • Employee Repayments Of Cash Advances And Personal Credit Card Expenses pdf
  • Enterprise Car Share Flyer pdf
  • Enterprise Location Surcharges 2023 pdf
  • Enterprise Truck Rental pdf
  • Europe, the Middle East, and Africa Enterprise/National Insurance Coverage pdf
  • Exemption Verification Letter 5.1.2024 pdf
  • Expense a Ticket Paid for by UATP Card - UW Eau Claire pdf
  • Expense Reporting Guide - Vehicle Rentals pdf
  • Fast Park MKE pdf
  • Finance Expense Deposit Form V7 (003) docx
  • Florida Consumers Certificate of Exemption - Effective 12/31/2022 pdf
  • Florida-Consumers-Certificate-of-Exemption - Expires 12/31/2022 pdf

    expired 2022

  • Fox Group Block Name List Template xlsx
  • Fox Group Block Services Help Guide pdf
  • Fox World Travel - Group Block User Guide pdf
  • Fox World Travel Invoice Enhancement Release Notes Feb 2026 pdf
  • Fox World Travel Secure Messaging Guide pdf
  • General Expenses Help Sheet - July 2020 pdf
  • Gift Card Logsheet Revised 4-4-24 (1) pdf
  • Group Block Vs Group Air - Defined - Fox World Travel pdf

    FWT Group Block vs. Group Air

  • Group Travel Training 09/2025 pptx
  • Hertz State of Wisconsin Rate - 2025 pdf
  • Hotel Directory 2026-2028 Universities of Wisconsin xlsx
  • Hotel EDirect Service (for Travel Managers) docx

    Form to establish credit card on file -

  • How to Search for an Invoice in the Travel Inc Hub pdf
  • Illinois-Sales-Tax-Exemption-Certificate (Expires 3.1.2030) pdf
  • International Receipt Certification Form pdf
  • International Resources png
  • International Travel Approval Form UW Platteville pdf
  • January Office Hours EARS Jan13 Postcall docx
  • Job Aid - Concur Travel Arranger Permissions pdf
  • JOB AID Fox World Travel Invoice Retrieval Instructions pdf
  • Job Aid: One Time Individual Booking Request Form pdf
  • Lodging Help Sheet - July 2020 pdf
  • Maine Tax Exempt pdf
  • Mileage Help Sheet pdf
  • Mississippi Letter Ruling 5 9 19 pdf
  • Missouri Tax Exempt Effective 2002 pdf
  • Non-Employee Profile Request Form UWW docx
  • North Dakota Tax Exempt Effective 2017 06 21 pdf
  • Official Functions And Expenses Pre-Approval Form pdf
  • One Time Booking Form Feature Release Notes pdf
  • Out of State Exemption Certificate Kentucky pdf
  • Per Diem Help Sheet - July 2020 pdf
  • Preferred Hotels with Sustainability Certifications : 2023-2025 xlsx
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels Staybridge Altoona/Eau Claire

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels Fairfield, Beloit

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  • R 3iVkipOjGdC8WcS Hilton Appleton Paper Valley Fact Sheet pdf
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels - Hilton, Appleton

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  • R 4YI3aBc7wQuoskp The Ingleside Hotel Brochure pdf
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels Ingleside, Pewaukee

  • R 6A6aSqe6VvPQ1zj Radisson La Crosse pdf
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  • R 6SeLYhMdrCUIBu9 SALES-HOTEL MARSHFIELD INFORMATION pdf

    Hotel Marshfield Marketing Material

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  • R VJIL2bs3K0FvMK5 Radisson Hotel Milwaukee West Fact Sheet 6.24.2021 pdf

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  • R WfEWYOWCkOjj1xD Aloft Green Bay Fact Sheet 2022 pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels - Aloft Green Bay

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels Knickerbocker, MKE

  • R ZEHT7IEduLW4QJH Springhill Suites Green Bay Hotel Fact Sheet pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • Ready Set Jet Promotion 3 pdf
  • Ready Set Jet Promotion 3 pdf

    Ready, set, jet

    We are reintroducing our popular “Ready, set, jet” Loyalty Points promotion – enhanced to deliver even more value for business travelers.



    Now through April 30, business travelers can earn 1,000 additional Loyalty Points per segment when booking using their corporate agreement or though the AAdvantage program.



    Key details:

    Registration, booking and travel window: March 3 - April 30.
    Travelers can register for promotion via the Engagement Hub
    Core offer earn: 500 Loyalty Points per segment — up to 5,000 Loyalty Points
    Business travel offer: 1,000 Loyalty Points per segment
    Beach destinations (MCLA) offer: 1,000 Loyalty Points per segment.



    Offers do not stack. Members receive the highest applicable bonus per segment, up to 5,000 Loyalty Points during the promotion period.

  • Real ID May 7th pdf
  • Reconciling A Cash Advance In Workday That Was Issued In SFS pdf
  • Rental Vehicle Vs Mileage - UW System Calculator xlsx

    updated 1/1/2023; needs to be updated

  • Reporting: Workday Guide for Expense Report (UW) pdf
  • Reporting: Workday Guide to Find Expense Reports pdf
  • Research Participant Cash Advance Specialist Training Feb 2026 pptx
  • Rhode Island Certificate of Exemption pdf

    archive?

  • Rhode Island Certificate of Exemption 07.10.2017 pdf
  • RPCA Flowchart pdf
  • Sales-Tax-by-State-2019-07 (1) xlsx

    is this still accurate?

  • Seat Selection - One-Sheeter Job Aid SWA 2026 pdf
  • Shorts Admin Tab - User Management pdf
  • Shorts Group Travel Request Guide pdf
  • Shorts Travel Contact Information 2026 pdf
  • Shorts UW System Process Doc pdf
  • Southwest Airlines New Year Loyalty Offer 2026 pdf
  • State Government Rates in Concur pdf
  • Submitting Rosters For Team Travel pdf
  • Sustainability Tips pdf
  • Sustainable Travel Checklist-Fillable pdf
  • Tennessee Certificate Of Exemption pdf
  • TER Header Help Sheet pdf
  • TI Go Green Four Steps To Sustainable Travel (1) pdf
  • Travel Services Open House - April 2022 pdf
  • Travel-Agency-Vendor-Guide pdf
  • United Airlines Promo - ORD to LAX pdf
  • United: Welcome Offers for University of Wisconsin pdf

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  • University Of Wisconsin Big Ten Business Use PS pdf
  • University of Wisconsin Enterprise Car Rental Welcome Packet - 2025 pdf
  • University Travel Cancellation Guide pdf
  • Unused Ticket Credit Guidance pdf
  • Updating Credit Card and Traveler Program Numbers pdf
  • Updating Your Travel Profile Tip Sheet pdf

    Information on creating, editing and maintaining a Concur User Profile.

  • UW And FOX Travel Assistance Card 4-24 pdf
  • UW Parkside Workday Training July 31 2025 pptx
  • UW Platteville E-Reimbursement Training - December 2022 pdf
  • UW Sustainable Travel Tips pdf
  • UW System - Travel Incorporated Invoice Search Tool pdf
  • UW System Hotel Directory 2023-2025 xlsx
  • UW Tax Exempt Certificate WI June 2021 pdf
  • UW Travel Policy Guide pdf
  • UW Travel Policy Guide - For Guests pdf
  • UW Travel Policy Guide - For Guests pdf
  • UW Webinar: Candidate Travel Training Feb 2026 pdf
  • UW Whitewater Relocation/Temporary Housing Stipend Request Form pdf
  • UWEC Expenses Training 8.26.25 pptx
  • UWEC Fieldtrip Guidelines docx
  • UWEC Group Lodging Decision Tree pdf
  • UWEC Policy Training 8.25.25 pptx
  • UWL Expenses Training Oct 2025 pptx
  • UWL Policy Training Oct 2025 pptx
  • UWL Travel Training 4-2-24 (2) pdf
  • UWM Travel Info Session pptx
  • UWPKS Travel Authorization Procedure pdf
  • UWSA Out Of State Travel Exception Request Form Fillable pdf
  • UWSTO Expenses Training pptx
  • UWSTO Policy Training pptx
  • UWSYS Webinar EDES Training pptx
  • UWTaxExemptCardTemplate pdf
  • W-2 Monthly Recon Spreadsheet xlsx
  • W2 Taxable Fringe - Workday - EIB Requirements pdf
  • W2 Taxable Fringe - Workday - EIB Template xlsx
  • WI Tax Exemption Information pdf
  • WinterWeather1.22.2026FWT pdf
  • Wisconsin Tax Exempt Status Letter 2021 pdf
  • Workday Process pdf
  • Workday Transition - W2 Reportable Fringe Schedule pdf
  • Workday Transition - W2 Reportable Fringe Schedule xlsx

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