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Travel

User Guides & Job Aides

  • Travel Policy
    • Air Travel
    • General Travel and Expense
    • Ground Transportation
    • Headquarter City and Sponsored Events (Hosted Meals)
    • Lodging
    • Meal and Incidental/Per Diem Allowances
    • Purchase & Payment Miscellaneous Travel Expenses
    • Relocation
    • Sales Tax Exemption From Other States
    • Wisconsin Sales Tax Exemption
  • Procedures
    • Airfare Purchase and Payment
    • Combining Business and Personal Travel
    • Conference Travel
    • Group Travel
    • Determining the Appropriate Mode of Transportation
    • General Travel Procedures
    • Lodging Reservations and Payment
    • Personal Travel
    • Paying for Travel
    • Student and Guest Travel
    • Sustainable Travel Practices
  • Book Travel
    • Book Online via Concur
    • Book with an Agent
    • Book Athletic Team Travel
    • Book Travel for Someone Else
    • Travel Agency Booking Fees
    • Transition from Travel Incorporated to Fox World Travel
  • SFS E-Reimbursement
    • Login to e-Reimbursement
    • Receipt Requirements
    • Retrieve Agency Invoices
  • Workday Expense
    • Workday Website
    • Workday ATP Website
    • WorkdayHelp Tool
    • Workday Knowledgebase
    • Workday Training
    • Workday Office Hours
  • Resources
    • Campus Travel Contacts
    • TravelWIse Newsletter
    • Travel Policy Course
    • User Guides
    • Webinars
  1. University of Wisconsin System
  2. Travel
  3. User Guides & Job Aides

User Guides & Job Aides

  • 01-339 pdf

    Concur User Guides

  • 2018.12.10-direct-bill---la-crosse-area-restaurants pdf
  • 2022 Asia & Pacific BPRI pdf
  • 2022 Latin America and the Caribbean BPRI pdf
  • 2023-2025 Preferred Hotel Program xlsx
  • Add Select Modify Default Charge Card pdf

    Concur User Guides

  • Airfare Help Sheet - July 2020 pdf
  • Airline Codes xlsx
  • Andrea Albus Bio pdf
  • Arrange And Pay For Candidate Travel- UW Platteville pdf
  • Athletic Traveler's Reference Guide (Short's Travel) - 2022 pdf
  • Book For Someone Else Workflow And Comparison pdf
  • Booking Method (3) pdf
  • Booking Method Graphic pdf

    Graphic describing how to book travel for University Sponsored travel

  • Cancel Or Change Reservations pdf

    Concur User Guides

  • Car Rental Contract Comparison pdf
  • Certification Of Exemption Rhode Island 2024 pdf
  • Change Default Charge Card During The Reservation Process pdf

    Concur User Guides

  • CIBT China Updates January 2023 pdf
  • CISI and Europ Insurance Flyer pdf
  • Club Quarters Certified Safe Clean Program pdf
  • Communication Template (Admin Group Leader to Travelers) docx
  • Communication to Travelers with an Upcoming Reservation (July 1, 2024) docx
  • Concurlogo jpg
  • Cost Comparison Guidance pdf
  • Custom Booking Solution (CBS) Job Aid pdf
  • Day 2 Travel Manager Conference pptx
  • Delta Sustainability pdf
  • Direct Bill at La Crosse Area Hotels pdf
  • Direct Bill at La Crosse Area Restaurants pdf
  • Direct Flight Search Options pdf

    Concur User Guides

  • DR5002 Colorado Affidavit of Exempt Sale pdf
  • EDGE Session Fall 2024 Travel Expense - UW Stout pptx
  • EDGE Session Fall 2024 Travel Policy - UW Stout pptx
  • Employee How-to-Book Guide pdf

    AirBnB Guides

  • Employee Repayments Of Cash Advances And Personal Credit Card Expenses pdf
  • Enterprise Big10 Contract 2023 pdf
  • Enterprise Car Share Flyer pdf
  • Enterprise Location Surcharges 2023 pdf
  • Enterprise Truck Rental pdf
  • Europe, the Middle East, and Africa Enterprise/National Insurance Coverage pdf
  • Exemption Verification Letter 5.1.2024 pdf
  • Expense a Ticket Paid for by UATP - UW System (Except UW Eau Claire and UW Madison) pdf
  • Expense a Ticket Paid for by UATP Card - UW Eau Claire pdf
  • Expense Reporting Guide - Vehicle Rentals pdf
  • Fast Park University Wisconsin 2 Days Free pdf
  • FastPark2019 pdf
  • FDM Presentation Travel Managers 04.13.23 (4) pptx
  • Fee-comparison-grid-Travel-Inc-vs-Fox pdf
  • Finance Expense Deposit Form V7 (003) pdf
  • Florida Consumers Certificate of Exemption - Effective 12/31/2022 pdf
  • Florida-Consumers-Certificate-of-Exemption - Expires 12/31/2022 pdf
  • Flying The Uncertain Skies - An Airline Industry Update TTA Unity Conference February 22, 2022 pdf
  • Fox Group Block Name List Template xlsx
  • Fox World Travel - Group Block User Guide pdf
  • Fox World Travel Secure Messaging Guide pdf
  • Fox World Travel-UW Group Block Services Webinar pdf
  • General Expenses Help Sheet - July 2020 pdf
  • Gift Card Logsheet Revised 4-4-24 (1) pdf
  • Graduate Hotels-COVID19-Response Program Flyer pdf
  • Group Block Vs Group Air - Defined - Fox World Travel pdf

    FWT Group Block vs. Group Air

  • Hertz State of Wisconsin Rate - 2025 pdf
  • Hertz Surcharge Locations 2022 pdf
  • Hotel Directory 2022 xlsx
  • Hotel Directory Of Preferred Partners 2021 xlsx

    Directory of Preferred Hotel Partners in the United States

  • Hotel EDirect Service (for Travel Managers) docx

    Form to establish credit card on file -

  • How to Arrange and Pay for Interview Candidate Travel pdf
  • How To Determine What Form Of Payment Used For Your Airfare Purchase pdf
  • How to Search for an Invoice in the Travel Inc Hub pdf

    New feature: any invoice can be obtained, as long as you have the agency locator number or ticket number. 

    This is for Travelers and Travel Arrangers
    Register for a new account and access Travel Incorporated invoices
    Allows you to locate any invoice as long as you have either the ticket number or agency record locator.

  • How to search for an Invoice on the Travel Inc Hub pdf

    New feature: any invoice can be obtained, as long as you have the agency locator number or ticket number. 

    This is for Travelers and Travel Arrangers
    Register for a new account and access Travel Incorporated invoices
    Allows you to locate any invoice as long as you have either the ticket number or agency record locator.

  • Illinois Sales Tax Exemption Certificate - Expires 3/2025 pdf
  • Illinois-Sales-Tax-Exemption-Certificate (Expires 3.1.2030) pdf
  • Insurance Considerations And Guidance pdf

    August 2021

  • International Receipt Certification Form pdf
  • International Resources png
  • International Travel Approval Form UW Platteville pdf
  • Job Aid - Concur Travel Arranger Permissions pdf
  • JOB AID Fox World Travel Invoice Retrieval Instructions pdf
  • Job Aid: One Time Individual Booking Request Form pdf
  • Lodging Help Sheet - July 2020 pdf
  • Maine Tax Exempt pdf
  • Maintaining Your Profile Data pdf

    Concur User Guides

  • Mileage Help Sheet pdf
  • Mississippi Letter Ruling 5 9 19 pdf
  • Missouri Tax Exempt Effective 2002 pdf
  • Navigating Conference Travel Jan 2025 pptx
  • New Non Employee Request Form Process docx
  • New Non Employee Request Form Process docx
  • Non Employee Booking Process June 2024 pdf
  • Non-Employee Profile Request Form UWW docx
  • Non-Employee Request Form Process pdf
  • North Dakota Tax Exempt Effective 2017 06 21 pdf
  • Official Functions And Expenses Pre-Approval Form pdf
  • One Time Booking Form Feature Release Notes pdf
  • Open House PPT - August 2021 08.18.21 Final pdf
  • Open House PPT - October 2020 Final pptx
  • Open House Presentation 3.2024 pdf
  • OpenTicketReport 3224091 20230412 xls
  • Out of State Exemption Certificate Kentucky pdf
  • Per Diem Help Sheet - July 2020 pdf
  • Preferred Hotels with Sustainability Certifications : 2023-2025 xlsx
  • R 0B1Tr4RGuiJi6Zz EAURP SBS FACT SHEET-CURRENT pdf
  • R 0B1Tr4RGuiJi6Zz EAURP SBS FACT SHEET-CURRENT pdf
  • R 0B1Tr4RGuiJi6Zz EAURP SBS FACT SHEET-CURRENT pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 1g1I590sDwVA5Lq Sales Flyer HIE Madison pdf
  • R 1g1I590sDwVA5Lq Sales Flyer HIE Madison pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 2ONj6fY7OIniqR9 State Rate Menu pdf
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 3Gkxtq3q6Qf4dK3 Facility Guide Hyatt Place Madison Downtown pdf
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 3iVkipOjGdC8WcS Hilton Appleton Paper Valley Fact Sheet pdf
  • R 3iVkipOjGdC8WcS Hilton Appleton Paper Valley Fact Sheet pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 3j07DJ4Ck0SX9uy Sales Kit pdf
  • R 3j07DJ4Ck0SX9uy Sales Kit pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 3Jq21enahBVLJep Lobby TV Scrolling jpg
  • R 3Jq21enahBVLJep Lobby TV Scrolling jpg

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 3NLeYbxg6ZF9x1f Pick Your Perk pdf
  • R 3NLeYbxg6ZF9x1f Pick Your Perk pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 4YI3aBc7wQuoskp The Ingleside Hotel Brochure pdf
  • R 4YI3aBc7wQuoskp The Ingleside Hotel Brochure pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 6A6aSqe6VvPQ1zj Radisson La Crosse pdf
  • R 6A6aSqe6VvPQ1zj Radisson La Crosse pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R 6SeLYhMdrCUIBu9 SALES-HOTEL MARSHFIELD INFORMATION pdf
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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R PTK7NX57636qbK1 DoubleTree Madison East Brochure pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

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    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R T0ocKlxk8eV1DS9 Country Inn And Suites LaCrosse Info docx

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R VJIL2bs3K0FvMK5 Radisson Hotel Milwaukee West Fact Sheet 6.24.2021 pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R WfEWYOWCkOjj1xD Aloft Green Bay Fact Sheet 2022 pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R XxfJcAn7uRBgtR7 Tri Fold pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • R ZEHT7IEduLW4QJH Springhill Suites Green Bay Hotel Fact Sheet pdf

    Marketing Material provided by 2023-2025 UW System Preferred Hotels

  • Real ID Flyer pdf
  • Real ID May 7th pdf
  • Reconciling A Cash Advance In Workday That Was Issued In SFS pdf
  • Relocation Approval Form 01012023 docx
  • Relocation Stipend Update May2025 pdf
  • Rental Vehicle Vs Mileage - UW System Calculator xlsx

    updated 1/1/2023

  • Reporting: Workday Guide for Expense Report (UW) pdf
  • Reporting: Workday Guide to Find Expense Reports pdf
  • Retrieve Travel Incorporated Invoice From FINAL ITINERARY Email pdf
  • Rhode Island Certificate of Exemption pdf
  • Rhode Island Certificate of Exemption 07.10.2017 pdf
  • Roundtable Topics docx
  • Sales-Tax-by-State-2019-07 (1) xlsx
  • Search And Book Lodging Concur 09.2015 pdf

    Concur User Guides

  • Search And Book Vehicle pdf

    Concur User Guides

  • Shorts Admin Tab - User Management pdf
  • Shorts UW System Process Doc pdf
  • Shortsportal png
  • Southwest Airlines UW Contract Benefits pdf
  • State Government Rates in Concur pdf
  • STM's Return To Travel - Team Travel Best Practices & Safety Guide pdf
  • Sustainability Tips pdf
  • Sustainable Travel Checklist-Fillable pdf
  • Tennessee Certificate Of Exemption pdf
  • TER Header Help Sheet pdf
  • TI Go Green Four Steps To Sustainable Travel (1) pdf
  • TM Conference Sustainability Presentation pdf
  • Travel Conference New Expense Type Final pptx
  • Travel Coordinator Training 2025 pptx
  • Travel Coordinator Training 2025 - UW Stout pptx
  • Travel Inc Open Ticket Report September 1 2024 xls
  • Travel Incorporated Invoice Retrieval Instructions pdf
  • Travel Manager Conference Training Slides (1) pptx
  • Travel Managers Meeting ExpensesApril 11 (3) pptx
  • Travel Services Open House - April 2022 pdf
  • Travel Training - Fall 2022 pdf
  • Travel-Agency-Vendor-Guide pdf
  • Travel-Inc-Fee-Grid pdf
  • Travel-Incorporated-Sustainable-Travel-2021-WP pdf
  • Traveler's Reference Guide - 2022 pdf
  • TravelWIse Sitemap pdf
  • TravelWIsePoster pdf
  • TravelWIseTravelersReferenceGuide January 2023 ATHLETICS pdf
  • TravelWIseTravelersReferenceGuide- January 2023 pdf
  • Trip Planner Guide (for Bookers) pdf

    AirBnB Guides

  • TripInsights-Guide---Travel-Incorporated pdf
  • UATP Expense Report Training - 10-06-20 docx
  • United: Welcome Offers for University of Wisconsin pdf
  • University Of Wisconsin ALP TE November 10 V2 pdf
  • University Of Wisconsin ALP TE November QR pdf
  • University Of Wisconsin Big Ten Business Use PS pdf
  • University Travel Cancellation Guide pdf
  • University Travel Cancellation Guide pdf
  • Unused Ticket Credit Guidance pdf
  • Updating Credit Card and Traveler Program Numbers pdf
  • Updating Your Travel Profile Tip Sheet pdf

    Information on creating, editing and maintaining a Concur User Profile.

  • UW American Airline Contract Benefits pdf

    AA Airline Benegits

  • UW And FOX Travel Assistance Card 4-24 pdf
  • UW Concur Quick Reference Traveler pdf
  • UW Eau Claire Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Green Bay Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW La Crosse Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW La Crosse Travel Training Policy Oct 14, 2024 pdf
  • UW La Crosse Travel Training Reimbursement Oct 14, 2024 pdf
  • UW La-Crosse Relocation Policy pdf
  • UW LaCrosse E-Reimb Training Jan 2024 pdf
  • UW LaCrosse Travel & Concur Training Jan 2024 pdf
  • UW Madison Essential-Travel-Exemption-Form 3.23.2021 pdf
  • UW Milwaukee Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Oshkosh Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Parkside Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Parkside Travel Presentation pdf
  • UW Platteville Candidate Travel Training pdf
  • UW Platteville E-Reimb Training Jan 2024 pdf
  • UW Platteville E-Reimbursement Training - April 2023 pptx
  • UW Platteville E-Reimbursement Training - December 2022 pdf
  • UW Platteville Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Platteville Travel Training - Expense pdf
  • UW Platteville Travel Training - Policy pdf
  • UW Platteville Travel Training Jan 2024 pdf
  • UW Properties For Personal Use 2020/21 pdf
  • UW River Falls Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Self Booking TA Quick Reference pdf
  • UW Stevens Point Shorts Portal Guide pptx
  • UW Stout Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Superior pptx

    Shorts Campus Portal Guides

  • UW Superior Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW Sustainable Travel Tips pptx
  • UW Sustainable Travel Tips pdf
  • UW System - Travel Incorporated Invoice Search Tool pdf
  • UW System Hotel Directory 2023-2025 xlsx
  • UW Systemwide Travel Guidance Aug Final pdf
  • UW Systemwide Travel Guidance Aug Final pdf
  • UW Systemwide Travel Guidance May21 Final docx
  • UW Tax Exempt Certificate WI June 2021 pdf
  • UW Travel Arranger Concur Booking Guide pdf
  • UW Travel Manager Conference Presentation pptx
  • UW Travel Open House - Traveler Readiness Session pdf
  • UW Travel Open House Open Office Hours July 2024 pdf
  • UW Travel Policy Guide pdf
  • UW Travel Policy Guide - For Athletics Guests (Excluding UW - Madison) pdf
  • UW Travel Policy Guide - For Athletics Staff and Students (Excluding UW - Madison) docx
  • UW Travel Policy Guide - For Guests pdf
  • UW Travel Policy PDF Binder pdf
  • UW Travel Training Packet pdf
  • UW TravelWIse Visitors Travel Guide Feb 5, 2020 pdf
  • UW Visitors Travel Guide and Log - 2022 pdf
  • UW Visitors Travel Guide and Log - Athletics -2022 pdf
  • UW Whitewater Relocation-Approval-Form-05142024 docx
  • UW Whitewater Relocation-Approval-Form-05142024 docx
  • UW Whitewater Relocation/Temporary Housing Stipend Request Form pdf
  • UW Whitewater Shorts Portal Guide pptx

    Shorts Campus Portal Guides

  • UW-Platteville-E-Reimb Training 4-9-24 pdf
  • UW-Platteville-E-Reimbursement-Training Oct 2023 pdf
  • UWL Candidate Travel Training Feb 25 pptx
  • UWL EReimbursement Training 4-4-24 pdf
  • UWL Travel Information Session_Fall 2021 pdf
  • UWL Travel Training 4-2-24 (2) pdf
  • UWM Town Hall Fall 2021 pptx
  • UWM Town Hall Fall 2021 pdf
  • UWM Travel Info Session pptx
  • UWM TravelFest Flyer pdf
  • UWPlatt Travel Training - April 2023 pptx
  • UWPlatt Travel Training 4-9-24 pdf
  • UWPlatt Travel Training October 2023 (1) pdf
  • UWRF Foundation Expenses To Complete pdf
  • UWS 630-Days Free (1) pdf
  • UWSA Covid 19 Travel Request Form pdf
  • UWSA Out Of State Travel Exception Request Form Fillable pdf
  • UWTaxExemptCardTemplate pdf
  • UWTravelWIseVisitorsTravelGuide January 2023 pdf
  • UWW Non-employee Request Form docx
  • UWW-Elimination of Total Trip Accounting - Jan2025 pdf
  • UWWTW 2021 Standard Workflow Auditor Earlier No HR Sup pdf
  • WI Tax Exemption Information pdf
  • Wisconsin Tax Exempt Status Letter 2021 pdf
  • [External] Intro To Airbnb For Work Webinar pdf

    AirBnB Guides

  • [External] Airbnb For Work - Trip Planner Webinar - Template pdf

    AirBnB Guides

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