We’re excited to announce a new set of enhancements to the One Time Individual Booking Request Form (OTIBRF), now live as of May 2025.
These improvements were developed in collaboration with Fox World Travel and direct input from a focus group of top users.
Enhanced Functionality
Cancel Feature for Travel Arrangers
Travel arrangers can now cancel submitted requests with the click of a button—except after ticketing. The cancellation will trigger email notifications to both the arranger and traveler. Cancelled requests are clearly marked, and the cancel option disappears once the trip is booked.
Copy Feature for Reuse and Corrections
Need to submit similar requests for multiple guests or correct an earlier form? You can now copy an existing request to save time. Date fields will clear automatically for any past travel.
Automated Approval Reminders
To reduce delays, approval reminders are now automatically sent every four hours. These include the pre-ticket itinerary and continue until the request is approved or the approval window expires. If a request expires, both the approver and arranger are notified, and a warning appears on the request.
Improved Search Performance
We’ve optimized the UW Travel Request Dashboard to reduce delays and remove unnecessary search criteria, making it faster and easier to locate requests.
Locator Now Easier to Spot
The locator number is now bolded, larger, and highlighted in red in the initial request email.
Color-Coded Invoice Statuses
Invoices now display color-coded status labels, offering quick visual cues for processing and tracking.
These enhancements are a direct result of user insights and our continued partnership with Fox World Travel. We’re committed to making OTIBRF as helpful and user-friendly as possible.
If you have questions or suggestions, please reach out to the Travel Office at uwstraveloffice@wisconsin.edu.