Subject: New Travel Authorization Procedure for FY26
Sent: Friday June 20, 2025
From: Meredith Maseman, MBA, MPAcc, UW Parkside Controller
To: All University Staff and Faculty,
As we prepare for the upcoming fiscal year, we are implementing a new Travel Authorization Procedure effective July 1, 2025, which will apply to all university-related travel for FY26 and beyond. This updated process is designed to ensure compliance with university financial policies and to promote responsible use of university resources.
Going forward, all travel must be pre-approved through the Workday system by submitting a Spend Authorization before any travel-related expenses are incurred. This step is mandatory and a prerequisite for reimbursement.
The attached document, “ ,” outlines the full process, including:
- Step-by-step instructions for initiating and submitting a Spend Authorization
- Guidelines for booking travel after approval
- Post-travel requirements for submitting an Expense Report
- Compliance expectations and available training resources
Please take a few moments to review the procedure and ensure you are familiar with the new requirements. If you have any questions feel free to reach out to BusinessServices@uwp.edu.
Thank you for your attention and cooperation as we transition to this updated process.
Have a great day!