Employee Resources

Providing access to accurate and relevant information is just one of the ways the UW System Human Resources (UWSHR) team supports UWSA employees. A brief overview and links to additional information for some of the most common topics are available below. Note that some links will require login credentials.

If you aren’t finding what you’re looking for or have additional questions or concerns, please contact UWSHR at (608) 263-4375.

With the goal of helping employees learn and keep track of UWSA's unique nomenclature, the UWSA Acronyms Dictionary V.9.23.2020 pdf was created. If you have items to be included in this document, please contact UWSHR

The UWSA All Staff Meetings are hosted by UW System Human Resources twice a year (fall and spring). These meetings offer a time for employees to be engaged and educated on topics that are pertinent to them as employees of UWSA. Some of the topics we discuss are changes in benefits, updates on ongoing projects, budget, employee engagement opportunities, etc. If you have a topic(s) for the meeting agenda, please email Mason Aumanstal at maumanstal@uwsa.edu. Access additional information about the All Staff Meetings here (login required).

Wiscards function as the UWSA employee ID card. UWSA employees are required to obtain a Wiscard. Your Wiscard should remain active and in your possession throughout the course of your employment.

UWSA employees have access to the same Wiscard perks as UW-Madison employees:

UWSA is proud to offer programs that provide employees support they may need, both personally and professionally, to help do their jobs effectively:

Get Connected to the UWSA Community

There are several ways to stay up to date with news and information related to the University System.

  • Employees are automatically signed up for the Connect@UWSA Employee newsletter.
  • UWSA employees can also choose to sign up for the UW-Madison newsletter, Inside UW-Madison.
  • MyUW is an employee portal that provides a repository for communication, news, and payroll & benefits information.
  • WiscAlerts are UW–Madison’s emergency notification system. The system is designed to provide information about an active emergency situation that requires the community to take immediate action in order to stay safe.

  • Follow systemwide news through the UW System News webpage and subscribing to the UW Daily RSS feed
  • Employees can get real time updates about the UW System on social media:

The MyUW Portal is where employees can:

  • Access time cards. enter leave, and print paystubs
  • Update their personal information
  • Access benefits resources
  • Connect to mandatory training modules
  • Access the ePerformance system and evaluations
  • Connect to other systems like WebEx, Blackboard Collaborate, etc.

Help Documents for the MyUW Portal are available.


Payroll schedules vary by employee category:

Employees can view earnings statements, benefits elections, direct deposit information and other personal information in the MyUW Portal.

time entry 

Learn how to enter your time and make leave requests using the Time Entry platform on the MyUW Portal (login credentials required).


If you have additional questions about payroll and leave entry, please contact:

Sreekumari Nair
(608) 265-9034

OTS HelpDesk

The OTS Helpdesk provides technology services to UW System Administration employees, including Office 365, new employee computer equipment requests, end-user support and related. Please visit the OTS Helpdesk website for more information.


Once employees have a Wiscard (see Employee ID information above), they can activate their NetID. There are many IT applications that will require logging in with a NetID:

HRS, SFS, WISDM and CAT access

Employees who use the Human Resources System (HRS), the Shared Financial System (SFS) (and WisDM) or the Compensation Administration Tool (CAT) will need:

Employees needing HRS, SFS and/or CAT access can work with their supervisors to help determine what access requests need to be submitted on their behalf:

Please talk to your supervisor for additional information regarding any IT systems/applications you may need for your job.

Click here to access the TravelWIse website for assistance with all of your UW travel needs. 

UW TravelWIse is the sole source for all UWS travel information. All new employees should use the checklist below to provide all of your information at hire. Doing so will ensure all of the preliminary work is done in advance of relocating, traveling, arranging for travel for others or planning events/meetings. 

Click here for the UW System Traveler's Checklist. 

All new staff should familiarize themselves with the UWS Traveler's Reference Guide

The University of Wisconsin uses The Work Number® to provide automated verifications of employment (VOE) and income verifications for all UW System employees. Each verification request must go through this service. For further information on The Work Number service and as well as information on how to complete a verification request, see the Verification of Employment and/or Income (Employee) instructions.

The purpose of this notice is to advise all employees of the University of Wisconsin System Administration of the 1983 Wisconsin Act 409, known as the "Whistleblower Law", which provides procedures and protections for state employees who wish to disclose information about a violation of any state or federal law, rule or regulation; mismanagement or abuse of authority in state and local government; a substantial waste of public funds; or a danger to public health and safety.

Whistleblower Law Notice pdf

As a UWSA employee, you have access to these resources that require use of your UWSA login credentials:

* Required for all employees

  1. Summer Prepay Deductions: Summer Employment/Family Status Changes

    If you are an employee who had Summer prepay insurance premiums deducted from your spring, 2021 paychecks, who has since had an employment or family status change, you should contact your Human Resour... [Read more >>]

  1. Do You Need Help With The Payroll Schedule Change Happening Now? These Resource Can Help!

    UW System employees paid monthly are moving to the biweekly payroll schedule this month. The first change employees will experience is receiving a partial monthly paycheck on July 30 for time work... [Read more >>]

  1. Employee Well-being Webinars

    To live well, it is important to take care of your physical, emotional, and financial well-being. One of the ways to do that is by increasing your knowledge about various aspects of your well-being th... [Read more >>]

  1. WRS Contribution Rates for 2022 to remain stable

    The Department of Employee Trust Funds (ETF) recently announced the Wisconsin Retirement System (WRS) employee and employer contribution rates effective January 1, 2022. The employee contribution for ... [Read more >>]