Providing access to accurate and relevant information is just one of the ways the UW System Human Resources (UWSHR) team supports UWSA employees. A brief overview and links to additional information for some of the most common topics are available below. Note that some links will require login credentials.
If you aren’t finding what you’re looking for or have additional questions or concerns, please contact UWSHR at (608) 263-4375.
With the goal of helping employees learn and keep track of UWSA's unique nomenclature, the UWSHR.was created. If you have items to be included in this document, please contact
The UWSA All Staff Meetings are hosted by UW System Human Resources twice a year (fall and spring). These meetings offer a time for employees to be engaged and educated on topics that are pertinent to them as employees of UWSA. Some of the topics we discuss are changes in benefits, updates on ongoing projects, budget, employee engagement opportunities, etc. If you have a topic(s) for the meeting agenda, please email Mason Aumanstal at firstname.lastname@example.org. Access additional information about the All Staff Meetings here (login required).
Resources are available to help guide you through the benefits enrollment process, provide additional information and answer any questions you might have about your benefits package throughout your employment. Contact UW System Human Resources for further assistance.
- General Employee Information
- ALEX, Your Personalized Online Benefits Counselor!
- Benefits Enrollment Walkthrough
- Health & Retirement Contributions Estimator
- Legal Holidays
Benefit packages also vary by employment category:
- Benefit Summary - Faculty, Academic Staff & Limited Appointees (WRS Benefits Package)
- Benefit Summary - University Staff, University Staff Project & University Staff Temporary (WRS Benefits Package)
- Benefit Summary - Graduate Assistant, Employee-in-Training, Fellows, Scholars & Short Term Academic Staff (Graduate Assistant/Short-Term Academic Staff Benefits Package)
Wiscards function as the UWSA employee ID card. UWSA employees are required to obtain a Wiscard. Your Wiscard should remain active and in your possession throughout the course of your employment.
UWSA employees have access to the same Wiscard perks as UW-Madison employees:
Get Connected to the UWSA Community
There are several ways to stay up to date with news and information related to the University System.
- Employees are automatically signed up for the Connect@UWSA Employee newsletter.
- UWSA employees can also choose to sign up for the UW-Madison newsletter, Inside UW-Madison.
- MyUW is an employee portal that provides a repository for communication, news, and payroll & benefits information.
WiscAlerts are UW–Madison’s emergency notification system. The system is designed to provide information about an active emergency situation that requires the community to take immediate action in order to stay safe.
- Follow systemwide news through the UW System News webpage and subscribing to the UW Daily RSS feed
- Employees can get real time updates about the UW System on social media:
The MyUW Portal is where employees can:
- Access time cards. enter leave, and print paystubs
- Update their personal information
- Access benefits resources
- Connect to mandatory training modules
- Access the ePerformance system and evaluations
- Connect to other systems like WebEx, Blackboard Collaborate, etc.
Help Documents for the MyUW Portal are available.
Payroll schedules vary by employee category:
- Payroll Overview
- 2021 Pay Schedules
- I-9 Acceptable Documents - UWSA employees complete the I-9 via Compli-9 online.
- Direct Deposit
- W-4* & Self-Identification
Employees can view earnings statements, benefits elections, direct deposit information and other personal information in the MyUW Portal.
Learn how to enter your time and make leave requests using the Time Entry platform on the MyUW Portal (login credentials required).
If you have additional questions about payroll and leave entry, please contact:
Laws, policies and procedures governing your employment:
- Wisconsin State Statutes: Chapter 36
Key policies and procedures you may need to reference throughout your employment may include:
Student hourly employees can find additional resources specifically related to their employment along with required forms here:
The OTS Helpdesk provides technology services to UW System Administration employees, including Office 365, new employee computer equipment requests, end-user support and related. Please visit the OTS Helpdesk website for more information.
Once employees have a Wiscard (see Employee ID information above), they can activate their NetID. There are many IT applications that will require logging in with a NetID:
HRS, SFS, WISDM and CAT access
Employees who use the Human Resources System (HRS), the Shared Financial System (SFS) (and WisDM) or the Compensation Administration Tool (CAT) will need:
Employees needing HRS, SFS and/or CAT access can work with their supervisors to help determine what access requests need to be submitted on their behalf:
Please talk to your supervisor for additional information regarding any IT systems/applications you may need for your job.
Click here to access the TravelWIse website for assistance with all of your UW travel needs.
UW TravelWIse is the sole source for all UWS travel information. All new employees should use the checklist below to provide all of your information at hire. Doing so will ensure all of the preliminary work is done in advance of relocating, traveling, arranging for travel for others or planning events/meetings.
All new staff should familiarize themselves with the UWS Traveler's Reference Guide.
The University of Wisconsin uses The Work Number® to provide automated verifications of employment (VOE) and income verifications for all UW System employees. Each verification request must go through this service. For further information on The Work Number service and as well as information on how to complete a verification request, see the Verification of Employment and/or Income (Employee) instructions.
The purpose of this notice is to advise all employees of the University of Wisconsin System Administration of the 1983 Wisconsin Act 409, known as the "Whistleblower Law", which provides procedures and protections for state employees who wish to disclose information about a violation of any state or federal law, rule or regulation; mismanagement or abuse of authority in state and local government; a substantial waste of public funds; or a danger to public health and safety.
27 July 2021 | 10:49 am
If you are an employee who had Summer prepay insurance premiums deducted from your spring, 2021 paychecks, who has since had an employment or family status change, you should contact your Human Resour... [Read more >>]
18 July 2021 | 7:36 pm
UW System employees paid monthly are moving to the biweekly payroll schedule this month. The first change employees will experience is receiving a partial monthly paycheck on July 30 for time work... [Read more >>]