Before Your First Day
Things you Can Do
You’ve accepted the offer, negotiated your start date, and may be thinking, “now what?”
We want your onboarding experience to be as seamless as possible. You will receive a welcome packet outlining first day logistics, benefits and payroll information, instructions, and action items. If you’d like to get a head start by reading up on some of these items, use the links below.
All new employees must comply with the Immigration Reform and Control Act by verifying their identify and authorization/eligibility to work. This is a two-part process and more details will be included in your welcome letter. HireRight, a third party vendor, is our provider for electronic Form I-9s.
Part one: you will receive an email from HireRight with instructions to start the I-9 process any time prior to the close of business on the first day of employment.
Part two: within the first three days of employment, you will be scheduled to present original identification documentation (not copies). Click the link for information about acceptable documentation for the Form I-9.
Parking and transportation availability depends upon the physical location of your position. Details about parking and/or transportation availability are included in the welcome letter.
Madison-based Employees: instructions for making parking arrangements, costs and the specific location depends upon your building location.
- Vehicle information is collected from all employees. Please complete this form to provide your information.
- Parking fees are paid through a payroll deduction. Please complete this form to make those arrangements.
UWSA employees may obtain a Madison Metro Bus Pass. This pass will allow you to ride all Madison buses for a small fee. You must show your Wiscard at the UW Transportation Services office in order to acquire your bus pass. For office location and hours, please visit the Transportation Services website. NOTE: Bus passes are only valid from date of receipt to the following August/September. You will need to get a new bus pass every August/September.
UW-Madison campus also offers several free bus routes for around campus. For those employees using public transportation in Madison, annual passes are available for purchase.
A few of the other items that will be handled during your onboarding are:
- Building access & your physical work location
- Equipment issuance & technology access
- Direct Deposit (turn in at your I-9 appointment)
- W-4* & Self-Identification (turn in at your I-9 appointment)
Be sure to ask questions and obtain clarification as needed. We're here to help!
Just like a campus, UWSA is one of the institutions within the University of Wisconsin System. All UW System employees receive benefits based upon their employment category. Visit UW System Employee Benefits General Information to get started.
Total Rewards describes all the ways UW System attracts, motivates, and retains excellent employees. Total Rewards encompasses UW System’s benefits, compensation, employee well-being programs, events, and other offerings. Find more information about Total Rewards here.
UWSA employees also have access to additional perquisites or “perks.” Click through the tabs below to learn more.
UWSA employees may use the Child Care Resource Center provided by UW-Madison. It offers child care for the children of students, faculty and staff. There are nine sites on or near campus that are licenses and accredited by the city of Madison or accredited by the National Association for Education of the Young Child.
UWSA employees are required to obtain a Wiscard for identification purposes. Our Wiscard program is affiliated with UW-Madison. For this reason, it will indicate University of Wisconsin – Madison on your Wiscard, even though you work for UW System Administration. Your Wiscard should remain active and in your possession throughout the course of your employment.
UWSA employees have access to the same Wiscard perks as UW-Madison employees: