The Universities of Wisconsin Office of Human Resources supports the recruitment process for UWSA with the goal of acquiring the best and the brightest talent. The recruitment process has four distinct stages: pre-recruitment, recruitment launch, screen & interviewing, and new hire selection and offer. Hiring departments are encouraged to connect with their HR Strategic Partner early to ensure success in navigating this detailed process.
In an effort to outline the process step-by-step and clarify the roles, UWSHR will meet with hiring managers to discuss the stages and answer questions as needed.
There are several important factors to consider in this stage:
- Are you filling an existing vacancy or developing a new position?
- What work will be performed by the person in this position?
- What systems, tools, or other resources will they require to perform the work?
- Does the position description and/or the knowledge, skills, and abilities need revision?
- What is the source of funding? Do you have the required funds to fill on an ongoing basis?
Answers to these questions will not only help identify the type of candidates being sought, but will also inform the onboarding activities once the new employee starts.
Hiring managers will also want to consider sourcing: where to advertise the position and for how long. The will be utilized to document the justification and get approval to recruit.
Once you receive the approval to recruit, it is important that you connect with the Office of Technology Services to begin the request process for equipment, software, telephone lines, etc. and with Capital Planning & Budget to submit the to ensure the employee has the appropriate cube or office space by the position start date.
The recruitment launch stage is when the position is being advertised and applicants are applying for the position. During this stage, hiring managers will want to schedule a consultation with their HR Strategic Partner and appoint the Search and Screen Committee. The Search and Screen Committee will analyze the applicant pool and conduct phone interviews, if necessary, to develop the list of qualified candidates for the position. See additional information regarding Search and Screen Committee.
Screening and Interviewing
The Search and Screen Committee will analyze the applicant pool and conduct phone interviews, if necessary, to develop the list of qualified candidates to recommend moving forward in the recruitment process. After the Search and Screen Committee has identified the qualified candidates to move forward interviewing and additional screening begins. These steps will be discussed and planned by your HR Strategic Partner with the hiring manager. Below is the overview of the possible steps:
New Hire Selection and Offer
A verbal offer may be extended contingent on the success completion of background and harassment checks. An approval to hire must be routed to leadership and completed prior to a written offer being extended to a candidate. Once a written offer has been accepted by the selected candidate, the process enters the post-recruitment stage. In this stage, the hiring managers prepares for the new hire arrival by developing an Onboarding Plan and making appropriate arrangements to ensure a seamless entry into the organization. See additional information available under Onboarding.
HR Transaction Approval Forms
Hiring Managers will work with their HR Strategic Partner to complete the following forms, depending upon the type of transaction, to obtain the appropriate approvals:
This form should be used to initiate a job posting. Please send HR this completed form, position description and org. chart when requesting to fill a vacancy. The HR Partner for your area will work with you to get the necessary approvals to post the position vacancy.
This form should be used to initiate a job requisition for the following situations:
• Student Hourly
• Temporary Employment
• Executive Positions
• Recruitment Waiver
Please send HR this form, position description and org. chart when requesting to fill a vacancy. The completed form is required to route for approval to initial a recruitment for the above positions.
Use this form to request approval of any employee or job change request.
Affirmative Action & Equal Employment Opportunity Employment
The University of Wisconsin System Administration is an Affirmative Action and Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equality and differences among its members. To read more about this and important related subjects, review the Affirmative Action & Equal Equal Employment Opportunity web page.