Eligible Travel Vendors

  • Concur – Air, Car, Hotel (Online Booking Tool managed by Travel Incorporated)
  • Travel Incorporated – Air, Car, Hotel, Rail
    • Individual Travelers or groups up to 10
  • Fox World Travel – Air, Car, Hotel
    • Group Air Travel of 10+ passengers)
  • Shorts Travel – Air, Car, Hotel (NCAA Athletics Travel)
  • *Enterprise/National – Car
    • National is recommended with Emerald Club membership for Airport Rentals
  • **Hertz – Car
  • Licensed Hotel Property
    • Preferred hotels can be booked either with a contracted agent, or directly with the hotel. Use of Preferred Hotels is strongly recommended, however not required.
  • AirBnB  – book directly at airbnb.com and toggle to “I’m Travelling for Work”
  • Amtrak.com – Rail
  • Rideshares such as Uber or Lyft
  • Airport Car Services

* Primary Vendor

** Secondary Vendor

  • **If both contracted vendors are not available, purchase the most cost effective rental car  directly from the vendor or in Concur and purchase additional insurance.**

Vendors Not Eligible for Payment or Reimbursement:

Employees, Students, Guests or Arrangers cannot use university funds for the below travel vendors. Use of these vendors is against UW Travel Policy and are not eligible for use:

  • Third Party Online Agencies such as Expedia.com or Hotels.com. These online agencies do not meet University requirements for receipting and reimbursement. (Policy Reference)
  • Airline tickets purchased directly from the airline, such as Delta.com (Policy Reference)