International Travel Posts

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Mozambique - Level 2: Exercise Increased Caution

    Updated to reflect change in overall travel advisory level from 3 to 2 due to decrease of election related protests, and addition of Niassa Special Reserve to Do Not Travel section.

    Exercise increased caution when traveling to Mozambique due to health issuescrime, civil unrest, and terrorism. Some areas have greater risk. Read the entire Travel Advisory.

    Do Not Travel To:

    • Cabo Delgado Province, the Niassa Special Reserve inside Niassa Province, and certain districts in the north of Nampula Province due to terrorism.

    Country Summary: Unplanned protests remain possible throughout the country and can quickly become violent. Protests may temporarily block major roads, including toll booths and border crossings.

    Violent crime, such as mugging, is common.

    Mozambique’s health infrastructure is weak, medicine availability is variable and often in short supply. Local medical facilities may lack basic resources and supplies, and may require cash payment up front. There is risk of terrorist violence, including terrorist attacks and other activity in Mozambique. Visit the U.S. Department of State's country reports on terrorism to learn more.

    Terrorist groups in northern Mozambique continue to be active. Attackers may strike public areas and tourist destinations with little or no warning, sometimes taking hostages. Upscale lodges in remote areas which cater to international big-game hunters have been targeted. Security and police forces may be slow to respond.

    Read the country information page for additional information on travel to Mozambique.

    If you decide to travel to Mozambique:

    • Avoid all but emergency travel between sunset and sunrise.
    • Avoid demonstrations and crowds.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive messages and Alerts from the U.S. Embassy and make it easier to locate you in an emergency.
    • Review the Country Security Report for Mozambique.
    • Prepare a plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States.
    • We highly recommend you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.
    • Have evacuation plans that do not rely on U.S. government assistance.
    • Have travel documents up to date and easily accessible.
    • Keep a low profile.
    • Be aware of your surroundings.
    • Monitor local media for breaking events and be prepared to adjust your plans.

    Cabo Delgado Province, the Niassa Special Reserve within Niassa Province, and certain northern districts in Nampula Province – Level 4: Do Not Travel

    Terrorists continue to conduct and plot attacks on government forces, villages, and key supply routes in Cabo Delgado Province and the bordering districts of Memba and Erati in Nampula Province. Cabo Delgado’s capitol city of Pemba is vulnerable to attack due to the proximity of violent extremist forces and their increasing sophistication. Upscale hunting lodges in and around the Niassa Special Reserve have been specifically targeted by terrorists with hostages taken.

    Although prior terrorist attacks centered around securing resources from government forces, travelers should be aware of their surroundings, especially in large public places.

    Be aware of increased government security checkpoints in Cabo Delgado Province.

    If you must travel to the affected areas of Cabo Delgado, Niassa, and Nampula Provinces, consider hiring a security firm.

    Visit our website for Travel to High-Risk Areas.

  1. India - Level 2: Exercise Increased Caution

    Reissued after periodic review with updates to entry/exit requirements.

    Exercise increased caution in India due to crime and terrorism. Some areas have increased risk.

    Country Summary: Violent crime and terrorism occur in India.

    • Rape is one of the fastest growing crimes in India.
    • Violent crimes, including sexual assault, happen at tourist sites and other locations.
    • Terrorists may attack with little or no warning. They target:
      • tourist locations
      • transportation hubs
      • markets/shopping malls
      • government facilities

    The U.S. government has limited ability to provide emergency services to U.S. citizens in rural areas.

    • These areas stretch from eastern Maharashtra and northern Telangana through western West Bengal.
    • Due to the risks, U.S. government employees working in India must obtain special authorization to travel to these areas.

    If you decide to travel to India:

    • Do not bring a satellite phone or GPS device. Possessing a satellite phone or GPS device is illegal in India and may result in a penalty of $200,000 or jail time of up to three years.
    • Do not travel alone, especially if you are a woman. Read travel tips at Women Travelers.
    • Review your personal security plans and stay alert to your surroundings.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to get alerts and make it easier for us to find you in an emergency.
    • Review the India Country Security Report from the Overseas Security Advisory Council (OSAC)
    • Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States.
    • We highly recommend that you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.

    Union territory of Jammu and Kashmir:
    Do not travel
    to this area (except for visits to the eastern Ladakh region and its capital, Leh) due to terrorism and civil unrest.

    • Terrorist attacks and violent civil unrest are possible. Violence happens sporadically in this area and is common along the Line of Control (LOC) between India and Pakistan.
    • Violence also occurs in tourist spots in the Kashmir Valley: Srinagar, Gulmarg, and Pahalgam.
    • The Indian government does not allow foreign tourists to visit certain areas along the LOC.
    • Visit our website for Travel to High-Risk Areas.

    India-Pakistan Border
    Do not travel to this area due to potential for armed conflict.

    • India and Pakistan have a strong military presence on their respective sides of the border.
    • The only official border crossing for non-citizens of India or Pakistan is in Punjab. It is between Attari, India, and Wagah, Pakistan.
    • The border crossing is usually open. Check the status before you travel.
    • To enter Pakistan, you need a Pakistani visa.
    • Only U.S. citizens residing in India may apply for a Pakistani visa in India. Otherwise, apply for a Pakistani visa in your home country before traveling to India.
    • Visit our website for Travel to High-Risk Areas.

    Parts of Central and East India:
    Do not travel to this area due to terrorism.

    • Maoist extremist groups, or “Naxalites,” are active in a large area of India that spans from eastern Maharashtra and northern Telangana through western West Bengal.
    • Attacks against officers of the Indian government continue to occur sporadically in the rural parts of Chhattisgarh and Jharkhand that border with Telangana, Andhra Pradesh, Maharashtra, Madhya Pradesh, Uttar Pradesh, Bihar, West Bengal, and Odisha. Southwest areas of Odisha are also affected.
    • The Naxalites have carried out many terrorist attacks, targeting local police, paramilitary forces, and government officials.
    • Visit our website for Travel to High-Risk Areas.

    Due to the changing nature of the threat, U.S. government employees working in India are required to obtain permission prior to traveling to most areas in the states of:

    • Bihar
    • Jharkhand
    • Chhattisgarh
    • West Bengal
    • Meghalaya
    • Odisha

    Permission is not required if employees are traveling only to the capital cities of these states.

    U.S. government employees working in India also need approval to travel to the eastern region of Maharashtra and the eastern region of Madhya Pradesh.

    U.S. citizens are advised not to cross the India-Nepal border by land due to the risk for immigration related detention and fines.

    • Violations of Indian immigration laws are taken very seriously. India may imprison, fine, or deny entry to travelers without valid documents or the correct type of visa.
    • Electronic visas are not accepted for land border crossings into India. Even those with physical visas have faced issues, including detention and hefty court expenses, due to misunderstandings over permitted travel and durations of stay.
    • If you choose to cross the India-Nepal land border, be advised to use caution and obey all immigration requirements.

    Manipur
    Do not travel to Manipur due to the threat of violence and crime.

    • Ongoing ethnic-based conflict has resulted in reports of extensive violence and community displacement.
    • Attacks against Indian government targets occur on a regular basis.
    • U.S. government employees working in India require prior approval before visiting Manipur.
    • Visit our website for Travel to High-Risk Areas.

    Northeastern states
    Reconsider travel to this area due to terrorism and violence.

    • Ethnic insurgent groups occasionally commit acts of violence in parts of the northeast.
    • These incidents include bombings of buses, trains, rail lines, and markets.
    • There have been no recent reports of violence in Assam, Nagaland, Arunachal Pradesh, Mizoram, Sikkim, or Tripura.
    • U.S. government employees working in India require prior approval before visiting the states of Sikkim, and Arunachal Pradesh, as well as when visiting any areas outside of the capital cities of Assam, Mizoram, Nagaland, Meghalaya, and Tripura.
    • Visit our website for Travel to High-Risk Areas.

  1. Marshall Islands - Level 1: Exercise Normal Precautions

    Reissued after periodic review with minor edits.

    Exercise normal precautions in the Marshall Islands.

    Read the country information page for additional information on travel to Marshall Islands.

    If you decide to travel to Marshall Islands:

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.