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Covid-19 Travel Country Entry Assistance

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  • Testing types and timing

  • Proof of vaccination requirements

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International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. Czechia - Level 1: Exercise Normal Precautions

    Exercise normal precaution

    in Czechia.

    Czechia is generally a safe destination for travelers. Travelers should remain vigilant against petty crime, such as pickpocketing and other minor theft, especially in tourist areas and on public transportation. Follow local laws and guidance from Czech authorities during your stay.

    Review our travel guidance for the Czech Republic to learn how to prepare for a safe trip.

  1. Benin - Level 2: Exercise Increased Caution

    There was no change to the advisory level. The “unrest” risk indicator was added. Advisory summary was updated.

    Exercise Increased Caution in Benin due to unrest, crime, terrorism, and kidnapping. Some areas have increased risk. Read the entire Travel Advisory.

    Do Not Travel to areas of Benin bordering Burkina Faso; Niger; and the Nigerian states of Kebbi, Niger, and Kwara due to crime, terrorism, and kidnapping.

    Advisory summary
    Do not travel to the border region in northern or northeastern Benin for any reason.

    U.S. government employee travel restrictions
    U.S. government employees working in Benin are not allowed to travel to the following areas without Ambassador approval due to safety risks:

    • Alibori Department
    • Atacora Department
    • Borgou Department in areas north, east, and west of Parakou
    • Donga Department in the area north of Djougou
    • Official travel in Borgou Department north, east, and west of Parakou as well as official travel in Donga Department north of Djougou is authorized for day trips only.
    • Safety risks prevent emergency consular services to U.S. citizens in the areas of Benin bordering Burkina Faso; Niger; and the Nigerian states of Kebbi, Niger, and Kwara.
    • There are no safety risks in Benin that would stop the U.S. government’s ability to offer routine or emergency services, except in the identified areas of concern.

    Crime
    Most coastal and southern areas of Benin are safe. However, violent crime can occur in remote locations. These crimes often happen at night and include kidnapping, assault, and armed robbery.

    Stay aware of your surroundings in:

    • Urban areas and crowded markets.
    • Areas near roadblocks, which may be manned by armed groups. Armed groups are present throughout the country.

    Terrorism
    There is risk of terrorist violence, including terrorist attacks and other activity in Benin. Visit the U.S. Department of State’s country reports on terrorism to learn more.

    Terrorist and armed groups have attacked areas near the borders with Burkina Faso and Niger. There have also been kidnappings for ransom in areas of the Alibori and Borgou Departments near the Nigerian border.

    Terrorists may target:

    • Places frequented by foreigners anywhere in the country
    • Popular hotels, clubs, and restaurants
    • Schools
    • Places of worship
    • International diplomatic missions
    • Local security forces

    Unrest
    There have been instances of military activity and civil unrest that resulted in violence in Benin. This type of violence may lead to road and land border closures as well as impacted operations at the Cotonou International Airport. Although U.S. citizens have not been targeted, sporadic military activity or civil unrest may happen suddenly and poses a risk.

    Kidnapping
    Kidnapping for ransom occurs in Benin. Criminal groups and terrorist organizations target both locals and foreign visitors.

    Level 4 - Do Not Travel - Benin’s northern and northeastern border regions

    Do Not Travel to areas of Benin bordering Burkina Faso; Niger; and the Nigerian states of Kebbi, Niger, and Kwara due to crime, terrorism, and kidnapping.

    Terrorists and criminal organizations carry out attacks in northern Benin. Foreign nationals and residents are at risk of kidnapping in this region. The areas of greatest risk are:

    • Pendjari and W National Parks
    • Alibori Department
    • Atacora Department
    • The Forest of the Three Rivers
    • The Oueme Superior Forest
    • All areas east of Route Nationale 10 up to the Benin-Nigeria border, including the cities of Kalele, Nikki, and Segbana

    If you decide to travel to Benin:

    • Have a plan to leave in an emergency that does not depend on U.S. government help. Review our information on Crisis and Evacuations.
    • Review our information on Terrorism, Travel to High-Risk Areas, Crime Abroad, U.S. Citizens Missing Abroad, and for Victims of Crime.
    • Give your itinerary to a family member or friend.
    • Develop a communication plan with family, your employer, or host organization. This helps them monitor your safety and location as you travel through high-risk areas. Specify how you'll confirm you're safe (text, calls, etc.), how often, and who you'll contact first to share the information.
    • Carry a copy of your passport and visa (if applicable). Leave originals in your hotel safe.
    • Do not display signs of wealth, like expensive watches or jewelry.
    • Do not physically resist any robbery attempt.
    • Monitor local media for breaking news. Be prepared to adjust your plans.
    • Keep travel documents up to date and easily accessible.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to get important updates and alerts from the U.S. embassy. Enrolling helps the U.S. embassy contact you or your emergency contact in an emergency.
    • Review the Country Security Report for Benin.
    • Visit the Centers for Disease Control and Prevention (CDC) website for the latest Travel Health Information for Benin. 
    • Whether you are a first time or frequent traveler, use the International Travel Checklist.
    • We highly recommend that you buy travel insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancelation coverage.

  1. Grenada - Level 2: Exercise Increased Caution

    The advisory level was increased to 2. The “crime” risk indicator was added. Areas of increased risk were removed. Advisory summary was updated.

    Exercise Increased Caution in Grenada due to risk of crime.

    Advisory summary
    Violent crime can occur anywhere in Grenada. American citizens in Grenada have been victims of armed robbery, assault, burglary, and rape. In some cases, American citizens have been killed. Police response times are not as fast as one may expect in the United States.

    If you decide to travel to Grenada:

    • Review our information on Crime Abroad and for Victims of Crime.
    • Do not physically resist any robbery attempt.
    • Use caution when walking or driving at night.
    • Keep a low profile.
    • Stay aware of your surroundings.
    • Do not answer your door at your hotel or residence unless you know who it is.
    • University students: Contact campus security in the event of an on-campus emergency. Security staff may respond more quickly than local police.
    • Boaters: Use caution if unfamiliar people or watercraft approach your boat, whether at anchor or at sea.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to get important updates and alerts from the U.S. embassy or consulate. Enrolling helps the U.S. embassy or consulate contact you or your emergency contact in an emergency.
    • Review the Country Security Report.
    • Visit the Centers for Disease Control and Prevention (CDC) website for the latest Travel Health Information for Grenada.
    • Whether you’re a first time or frequent traveler, use the International Travel Checklist.
    • We highly recommend that you buy travel insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancelation coverage.

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.