International Travel Posts

Visa/Passport Services

For expedited processing, we have partnered with CIBT Visas, the largest travel visa and passport company in the world. University of Wisconsin students, faculty and administrators are entitled to significantly reduced CIBT processing fees. CIBT’s Customer Care Center is available toll free at 800-577-2428 Monday through Friday from 8:30 a.m. – 9:00 p.m. Eastern Time.

The CIBT dedicated portal for the University of Wisconsin can be found at: cibtvisas.com/wisconsin

The account code is 29249, please reference this number if contacting CIBT via phone.

 

International Travel FAQ

Travelers should first check Concur for lodging arrangements. If no suitable options are available, travelers may book with a lodging establishment of their choosing so long as the rate is below the rate maximum for the location. Acceptable lodging includes: hotels, hostels and Airbnb. In-kind lodging is allowable, but no expenses may be submitted for reimbursement if this lodging method is chosen. 

Air travel must be booked with the designated agency. International flights in excess of 8 hours may book Premium Economy seats.

Exception: If the traveler is purchasing the airfare while in travel status, outside of the United States, to a destination other than the United States, the airfare may be purchased directly with the air carrier. Third party sites (such as Expedia) are still non-reimbursable. 

All international faculty/staff travelers are strongly encouraged to register for CISI insurance. Students are required to register for this insurance.  Contact your risk management or international education office for registration instructions. 

Other travel insurances are not required, recommended or reimbursable. 

Car Rental Insurance:

    1. UW Risk Management recommends purchasing insurance with all international rentals.

Special Considerations for International Travel can be found in the Miscellaneous Travel Expenses Policy. Receipts are required regardless of cost for the below items.

Reimbursable costs associated with Foreign/International travel:

  • Cost of testing required for travel (i.e. COVID testing)
  • Travel visas
  • required inoculations/vaccinations
  • foreign transaction fees incurred on corporate cards
  • business communications, including international calling plans when accompanied by business justification (individual phone calls are part of the M&IE per diem allowance)

U.S. Department of State RSS Feed

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination.

  1. United Kingdom - Level 2: Exercise Increased Caution

    Reissued after periodic review with minor edits.

    Exercise increased caution in the United Kingdom due to terrorism.

    Country Summary:

    There is risk of terrorist violence, including terrorist attacks and other activity in the United Kingdom.  Visit the U.S. Department of State's country reports on terrorism to learn more.

    Terrorist groups continue plotting possible attacks in the United Kingdom.  Terrorists may attack with little or no warning, targeting tourist locations, transportation hubs, markets/shopping malls, local government facilities, hotels, clubs, restaurants, places of worship, parks, major sporting and cultural events, concerts, educational institutions, airports, and other public areas.

    There is also risk of isolated violence by dissident groups in Northern Ireland, focused primarily on police and military targets.

    Read the country information page for additional information on travel to the United Kingdom.

    If you decide to travel to the United Kingdom:

    • Be aware of your surroundings when traveling to tourist locations and crowded public venues.
    • Follow the instructions of local authorities.
    • Check local media for breaking events and adjust your plans based on new information.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
    • Review the Country Security Report for the United Kingdom.
    • Prepare a contingency plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States.
    • We highly recommend that you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.

  1. Philippines - Level 2: Exercise Increased Caution

    Reissued after periodic review with minor edits. 

    Exercise increased caution in the Philippines due to crime, terrorism, civil unrest, and kidnapping. Some areas have increased risk.  Read the entire Travel Advisory. 

    Do Not Travel to:

    • The Sulu Archipelago, including the southern Sulu Sea, due to crime, terrorism, civil unrest, and kidnapping.
    • Marawi City in Mindanao due to terrorism and civil unrest.

    Reconsider Travel to:

    • Other areas of Mindanao due to crime, terrorism, civil unrest, and kidnapping.

    Country Summary: Terrorists and armed groups have carried out kidnappings, bombings, and other attacks targeting public areas like tourist sites, markets, and local government facilities in the Philippines.  Violent crimes are also common in the Philippines such as robbery, kidnappings, and physical assaults.  Protests happen in the Philippines and could turn violent and/or result in traffic jams and road closures with limited capacity of the local government to respond. 

    Due to the risks, U.S. government employees working in the Philippines must obtain special authorization to travel to certain areas of the country as stated below. 

    Read the country information page for additional information on travel to the Philippines.

    If you decide to travel to the Philippines:

    The Sulu Archipelago and Sulu Sea – Level 4: Do Not Travel

    Do not travel to these areas for any reason. 

    Terrorist and armed groups in the Sulu Archipelago and the Sulu Sea have historically engaged in kidnappings for ransom on land and at sea, in addition to bombings and other attacks.  These incidents often target foreign nationals, including U.S. citizens, local government entities, and security personnel. 

    Due to the risks, U.S. government employees working in the Philippines must obtain special authorization to travel to Sulu Archipelago and Sulu Sea.  The U.S. government has limited ability to provide emergency services to U.S. citizens in these areas.   

    Visit our website for Travel to High-Risk Areas.

    Marawi City in Mindanao – Level 4: Do Not Travel

    Do not travel to these areas for any reason. 

    Civilians face risk of death or injury from ongoing clashes between terrorist group remnants and Philippine security forces in Marawi. 

    Due to the risks, U.S. government employees working in the Philippines must obtain special authorization to travel to Marawi City.  The U.S. government has limited ability to provide emergency services to U.S. citizens there.   

    Visit our website for Travel to High-Risk Areas.

    Mindanao (except Davao City, Davao del Norte Province, Siargao Island, and the Dinagat Islands) – Level 3: Reconsider Travel

    Terrorist and armed groups in Mindanao have historically engaged in kidnappings for ransom, in addition to bombings and other attacks.  These incidents often target foreign nationals, including U.S. citizens, as well as civilians, local government entities, and security forces. 

    Due to the risks, U.S. government employees working in the Philippines must obtain special authorization to travel to areas outside of Davao City, Davao del Norte Province, Siargao Island, and the Dinagat Islands.  The U.S. government has limited ability to provide emergency services to U.S. citizens in those areas. 

    Visit the U.S. Department of State's  country reports on terrorism to learn more. 

    Visit our website for Travel to High-Risk Areas.

  1. Russia - Level 4: Do Not Travel

    Reissued after periodic review.

    Do not travel to Russia due to:

    • Danger associated with the continuing war between Russia and Ukraine.
    • The risk of harassment or wrongful detention by Russian security officials.
    • The arbitrary enforcement of local laws.
    • The possibility of terrorism.

    U.S. citizens in Russia should leave immediately.
    The U.S. government has limited ability to help U.S. citizens in Russia, especially outside of Moscow. The U.S. Embassy in Moscow has reduced its staff and the Russian government has restricted travel for embassy personnel. All U.S. consulates in Russia have suspended operations, including consular services. Do not travel to Russia for any reason.

    The U.S. Embassy in Moscow has limited ability to assist in the case of a detention of a U.S. citizen. There is no guarantee that a U.S. citizen will be afforded consular access or released before their entire prison sentence is served. The risk of wrongful detention of U.S. nationals remains high. Even if a case is determined wrongful, there is no guarantee of release.

    Russian officials have questioned and threatened U.S. citizens without reason. Russian security services have arrested U.S. citizens on false charges. They have denied them fair treatment and convicted them without credible evidence. Russian authorities have opened questionable investigations against U.S. citizens for their religious activities.

    There have been drone attacks and explosions near the border with Ukraine, and in Moscow, Kazan, St. Petersburg, and other large cities. In 2024, ISIS Khorasan claimed responsibility for the attack at Crocus Music Hall in Moscow that killed 130 people, as well as attacks in Dagestan targeting places of worship. In an emergency, you should follow instructions from local authorities and seek shelter.

    Dual citizenship
    Russia will not recognize your U.S. citizenship if you are a dual U.S.-Russian citizen or have a claim to Russian citizenship.

    • Russia has blocked U.S. consular officers from visiting detained dual U.S.-Russian citizens.
    • The Russian government has forced people with dual citizenship to join the military and has stopped them from leaving the country.
    • In 2022, Russia started drafting citizens for the war in Ukraine. The military draft is ongoing.

    Demonstrations
    In Russia, peaceful assembly and freedom of speech are not protected rights. U.S. citizens should avoid protests and taking photos of security staff at these events. Russian authorities have arrested U.S. citizens who have joined protests. Russians and U.S. citizens have been detained for posts on social media.

    Electronic devices
    Reconsider bringing electronic devices into Russia. U.S. citizens should assume all electronic communications and devices in Russia are monitored by Russian security services. Russian security services have arrested U.S. citizens and other foreign nationals based on information found on electronic devices. This includes information that was created, transmitted, or stored while in another country.

    Debit and credit cards
    U.S. credit and debit cards no longer work in Russia. Due to sanctions, sending electronic money transfers from the United States to Russia is nearly impossible.

    Air travel
    There are few commercial air travel options available. It may not be easy to book flights on short notice. If you wish to leave Russia, you should make your own travel plans. The U.S. Embassy can only offer limited help to U.S. citizens trying to leave. Transportation options could become even more limited at any time.

    Click here for Information for U.S. Citizens Seeking to Depart Russia.

    The Federal Aviation Administration (FAA) has downgraded Russia's air safety rating from Category 1 to Category 2 due to safety concerns. U.S. government personnel outside of Russia generally are not allowed to fly on Russian airlines due to safety concerns.

    Additionally, the FAA banned U.S. flights within certain areas of Russian airspace, by issuing a Notice to Airmen (NOTAM). This is due to risks to civil aviation operating within or in the vicinity of these certain areas. For more information U.S. citizens should consult the Federal Aviation Administration’s Prohibitions, Restrictions and Notices.

    Laws and special circumstances
    Russian officials have questioned, threatened, and detained U.S. citizens without reason. This includes both former and current U.S. government and military personnel, as well as private U.S. citizens. Russian authorities have a history of wrongfully detaining U.S. nationals and using them as bargaining chips.

    • U.S. citizens may become victims of harassment, mistreatment, and extortion.
    • Russian authorities do not always notify the U.S. Embassy about the detention of a U.S. citizen. They may delay or deny U.S. consular assistance.
    • Russian security services target foreign nationals and international organizations considered “undesirable.”
    • Russian law allows authorities to punish foreigners for treason. This includes working for organizations that Russia perceives as acting against Russian interests. Former and current U.S. government employees and contractors should pay special attention to this part of Russian law.

    Security
    There have been drone attacks and explosions near the border with Ukraine and in Moscow, Kazan, St. Petersburg, and other large cities. In an emergency, you should follow instructions from local authorities and seek shelter.

    Russia's war in Ukraine has destabilized security in southwestern Russia. In October 2022, the Russian government declared martial law in the following border areas with Ukraine: Bryansk, Kursk, Belgorod, Voronezh, Rostov, and Krasnodar.

    Under martial law, authorities can:

    • Set curfews
    • Seize property
    • Restrict movement
    • Detain foreigners
    • Forcibly relocate residents
    • Limit public gatherings

    Russian authorities have questioned, detained, and arrested people for “acting against Russia's interests.” Local authorities have targeted people for posting on social media or supporting "anti-Russian" groups. They have punished people for criticizing the government or military.

    LGB travelers
    The Russian government's current "propaganda" law bans discussion of LGB topics. The community has been labeled as extremist, and it is considered a crime to support the human rights of LGB people in Russia. Displaying certain symbols, including the rainbow flag, is a crime.

    Terrorism
    Terrorists continue to plan and carry out attacks in Russia. The March 2024 Crocus City Hall incident in Moscow proved terrorists can strike suddenly.

    U.S. government employees working in Russia are prohibited from traveling to the North Caucasus, including Chechnya and Mt. Elbrus.

    Russian annexation of territories
    The international community does not recognize Russia’s annexation of Crimea, Donetsk, Luhansk, Kherson, and Zaporizhzhya.

    Russia staged its full-scale invasion of Ukraine, in part, from occupied Crimea. There is a heavy Russian military presence in these areas and intense fighting across these regions.

    Russian authorities have abused foreigners and locals. In particular, they have targeted people who they see as opposing Russia’s authority.

    The U.S. Embassy in Kyiv, Ukraine offers consular services to U.S. citizens in Crimea, Donetsk, Luhansk, Kherson, and Zaporizhzhya. However, the ongoing war limits the Embassy's ability to help U.S. citizens in these areas.

    If you choose to disregard the Travel Advisory and decide to travel to Russia:

    • The Department has determined that the risk of wrongful detention of U.S. nationals is significant.
    • Be ready for the possibility of detention for an unknown amount of time, possibly without a clear reason, and without the ability to contact your embassy or anyone else for help.
    • Prepare a will and designate appropriate insurance beneficiaries or power of attorney.
    • Share important documents, login information, and points of contact with loved ones so that they can manage your affairs if you are unable to return as planned to the United States. Review this list of documents to prepare for your trip.
    • Discuss a plan with loved ones regarding care and custody of children, pets, property, belongings, non-liquid assets (collections, artwork, etc.), funeral wishes, etc.
    • Leave DNA samples with your medical provider in case it is necessary for your family to access them.
    • Develop a communication plan with family, your employer or host organization. List how and when you'll confirm you're safe (text or call). Specify how often you will do this.
    • Have evacuation plans that do not rely on U.S. government assistance. Read the information on what the U.S. government can and cannot do to assist you in an emergency overseas.
    • Visit our website on Travel to High-Risk areas.
    • Consider the risks involved in having dual U.S.-Russian nationality.
    • Log out of all social media accounts and do not access your social media accounts while in Russia.
    • Keep travel documents up-to-date and easily accessible.
    • Enroll in the Smart Traveler Enrollment Program (STEP) to receive messages and alerts from the U.S. Embassy and make it easier to locate you in an emergency.  
    • Review the Country Security Report for Russia.
    • Prepare a plan for emergency situations. Review the Traveler’s Checklist.
    • Visit the CDC page for the latest Travel Health Information related to your travel and return to the United States.
    • We highly recommend that you buy insurance before you travel. Check with your travel insurance provider about evacuation assistance, medical insurance, and trip cancellation coverage.

CISI Insurance

  • All students must register for CISI insurance prior to any university-sponsored international travel.
  • UW Madison and UW Stout students and employees must register for CISI insurance prior to beginning an international trip.
  • It is recommended to contact your campus International Education Office or Risk Management Office to enroll in CISI insurance.