General Travel and Expense

Travel Policy

Policy

All travel conducted on behalf of the Universities of Wisconsin must comply with the UW System Travel and Expense Policy. Please note that individual departments or divisions may have additional requirements or restrictions that are more stringent than the UW System policy. Travelers are responsible for understanding and following both systemwide and local guidelines.

For questions or clarification, please reach out to your divisional support team or campus travel manager.

UW System Administrative Policy 405: General Travel and Expense Policy

Policy Highlights

  • All expenses must be submitted within 90 days from the end of the business trip.
  • Approving authority has the responsibility to determine what constitutes the most appropriate and cost-effective means of transportation.
  • Those with special needs may obtain approval for exceptions to policy in compliance with reasonable accommodation laws.
  • To be eligible for reimbursement:
    • Travel related expenses must be submitted with the required supporting documentation within 90 days from the end of the business trip.
  • Non-employees are subject to the same travel policy as university employees.
  • Cash advances must be reconciled within 30 days.
  • Contracted suppliers must be used.