Types of Travel
Get more information about travel procedures, and find quick job aids based on the type of travel you are booking.
Announcements
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November 14, 2025
Travel Advisory: Ongoing Flight Delays Following Shutdown Resolution
Travel Advisory: Ongoing Flight Delays Following Shutdown Resolution Although the federal government shutdown has ended, airlines and the FAA are still working through several days of operational backlog, resulting in […]
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November 6, 2025
FAA Travel Advisory: Potential Flight Delays
Travel Advisory: Potential Flight Delays If travel disruptions cause added costs outside of your control (such as lodging, meals during extended delays, or fare differences), these are reimbursable with department/Driver […]
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September 23, 2025
Notice: Temporary Delay in Expense Report Processing
Beginning the week of September 22, the UWSS Travel Expense Audit team is temporarily assisting UW-Madison to address a significant backlog of expense reports. This support effort may extend our […]
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July 21, 2025
Important Information: Concur HR Feed and Workday Legal Name Used for Airline Tickets
The Workday data feed to Concur is now live. This data feed creates and terminates employee profiles in Concur, and updates profiles daily with Workday employee data. Please ensure the […]
UW - Parkside Frequently Asked Questions
Your airfare may be paid through your department, through a professional development grant, through grant funding, from the foundation, etc., or you may need to split your airfare between multiple funding strings.
If you intend to only be purchasing travel related expenses, you should obtain a Corporate Travel card. If you do purchasing for your department, you should obtain a Purchasing Card (Pcard)
If it’s mixed, and you do travel arrangements for others, you can use a Pcard. The Pcard limitations for travel are as follows:
- Cannot be used for day trip parking
- Cannot be used for any alcohol or individual meals
- Cannot be used for insurance (i.e. CISI)
Travel Card transactions payments must be paid by the employee through an e-reimbursement or by setting up an account with access online.
Read more by visiting Payment Methods
All expense reimbursements must be submitted within 90 days of:
- the end of the trip for travel -related expense reimbursements.
- the date of the purchase for non-travel-related expense reimbursements.
Cash Advance expense reimbursement reports must be submitted within 30 days of the end of the trip.
Please note that failure to submit your expense report within the timeframe requires an exception request form.
Expense reimbursements not in compliance with the above timelines
- may not be reimbursed or
- will be reported as taxable income for the individual reimbursed.
Please note: The Expense Exception form is only accessed via Business Services staff. Please email amahn@uwsa.edu to request a form.
The ghost card is a card product managed by UW Parkside Business Services that is automatically used when airfare is booked in Concur or with a designated agent. Use of this card is required for all airfare purchases. Please note that Business Services staff may contact you regarding your funding string for airfare.