Procurement Manager – Auxiliary Services

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The Universities of Wisconsin are a premier system of public higher education serving more than 162,000 students. Awarding nearly 37,000 degrees annually, the universities are Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Through a constellation of 13 universities statewide, the Universities of Wisconsin are a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.

The Office of Procurement – Strategic Sourcing provides strategic sourcing and purchasing services to UW System Administration (UWSA) employees and UW System institutions by two different teams.  Strategic Sourcing Services provides assistance to UW System institutions with large procurement projects and leadership on procurement policies and practices.  Purchasing Services provides assistance to UW System institutions with staff augmentation including full, ongoing Procurement support; on-demand assistance for contract review; negotiation and signature; and Request for Bids (RFBs) and Request for Proposals (RFPs).

POSITION SUMMARY
This position manages the development and implementation of broad-spectrum sourcing strategies and strategic plans for high demand, frequently recurring enterprise purchases. Works with technical and subject matter experts to identify and drive value added changes in sourcing and vendor management approaches. Leverages national indexes, peer information, vendor information, sales data, and subject matter experts to support development of category strategies.

This position has shared responsibility for managing UWSA’s Procurement and category management in Auxiliary Services. This position will also be responsible for strategic sourcing of this category, including enterprise solicitations, contract creation and contract management. The primary duties of this position require independent judgement and discretion. This position will work with UWSA and UW institutional stakeholders, state agencies and suppliers.

Strategic sourcing of the Auxiliary Services category includes, but is not limited to:

  • On-Site Banking and ATM Services
  • Bookstore Services / Spirit-ware
  • Laundry Services
  • Janitorial Services (outsourced)
  • Student Health Services (outsources)
  • Executive Search Services
  • A/E Gift & Grant Construction
  • Business Management Consulting Services

MAJOR RESPONSIBILITIES

  • Leads and executes the research of suppliers, products, and services; assesses market condition, identifies source options, and makes recommendations for critical unique and/or complex enterprise level procurements.
  • Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders using data analytics and dashboard tools.
  • Participates in and supports negotiations with suppliers and leads negotiations related to pricing as requested.
  • Utilizes sourcing data analytics to support leadership’s priorities Maintains category strategy documents and supporting data.
  • Maintains category strategy documents and supporting data.
  • Develops and documents methods to measure, track, and report established vendor key performance indicators to leadership and stakeholders.
  • Provides supplier pricing benchmark analyses for staff as requested to support contract compliance.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree or equivalent experience is required.
  • At least four years combination of Purchasing, Finance or Accounting experience.
  • Demonstrated experience in developing, writing, and awarding of Request for Bids and Proposals.
  • Demonstrated experience in contract development, negotiation skills and industry best practices used in the procurement of goods and services.

PREFERRED QUALIFICATIONS

  • Knowledge of State of Wisconsin purchasing rules and procedures.
  • Knowledge of strategic sourcing and using data to make fact-based decisions.

COMMITMENT TO INCLUSIVE EXCELLENCE
Inclusive Excellence is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.  We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals. Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background, people who serve the State of Wisconsin and the public good.

CONDITIONS OF EMPLOYMENT
Universities of Wisconsin is required to conduct a criminal background and sexual harassment check for the selected finalist prior to employment.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

WORK LOCATION
This position is fully remote, with the option of having an in-person office located in Madison, Wisconsin.  Preference will be given to candidates that reside within the state of Wisconsin, or are within commuting distance from Madison, WI.

COMPENSATION AND BENEFITS
The Procurement Manager – Auxiliary Services is a full time, salaried, exempt, academic staff position. Well-qualified candidates can expect a starting annual salary within the range of $75,000 – $85,000 annual commensurate with the candidate’s education, related experience, and qualifications.

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees. Please see this link for total compensation information: UW System Health & Retirement Contributions Estimator.

APPLICATION INSTRUCTIONS
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Sunday, May 26, 2024. However, applications may be accepted until the position has been filled.

  1. Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.
  2. To receive full consideration, interested applicants are required to apply online and provide:
  • Resume (PDF Format)
  • Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format).
  1. Submit your application.

SPECIAL NOTES:

If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting angie.koppen@wisconsin.edu.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

 Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies.  We promote excellent through diversity and encourage all qualified individuals to apply.

Questions may be addressed at: angie.koppen@wisconsin.edu.