Travel Policy
Policy
All travel conducted on behalf of the Universities of Wisconsin must comply with the UW System Travel and Expense Policy. Please note that individual departments or divisions may have additional requirements or restrictions that are more stringent than the UW System policy. Travelers are responsible for understanding and following both systemwide and local guidelines.
For questions or clarification, please reach out to your divisional support team or campus travel manager.
UW System Administrative Policy 405: General Travel and Expense Policy
Policy Highlights
- Expenses must be submitted with the required supporting documentation within 90 days from the date of purchase.
- Exceptions to this requirement (listed below) must be submitted within 90 days from the “arrival date” listed in Workday:
- Registration Fee, Airfare, Group Airfare, and Lodging (Group, Student and Individual)
- Tuition Reimbursement or any Job-Related Training (the arrival date is the course end date)
- If an expense report is returned, the expense report must be resubmitted within 90 days to not be taxed.
- Exceptions to this requirement (listed below) must be submitted within 90 days from the “arrival date” listed in Workday:
- Cost Center Manager has the responsibility to determine what constitutes the most appropriate and cost-effective means of transportation.
- Those with special needs may obtain approval for exceptions to policy in compliance with reasonable accommodation laws.
- Non-employees are subject to the same travel policy as university employees.
- Cash advances must be reconciled within 30 days.
- Contracted suppliers must be used.