Contract Administrator

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The Universities of Wisconsin are a premier system of public higher education. We educate approximately 161,000 students each year and employ about 35,000 faculty and staff statewide.

Through a constellation of 13 universities statewide, the Universities of Wisconsin are a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.

The Office of Capital Planning and Budget provides support to the Board of Regents, the 13 institutions of UW System and, in partnership with the Wisconsin Department of Administration Division of Facilities Development, the State of Wisconsin Building Commission. The office offers institutional partners guidance and expertise in capital planning, budgeting, administration of the UW Managed design and construction program, architectural/engineering assistance as well as real estate services to support the institutions in developing and maintaining their biggest single physical investment – university facilities.

The office also develops the Board of Regents biennial capital budget request and submits it to the state’s Department of Administration for its recommendation as part of the governor’s biennial state building program.

MAJOR RESPONSIBILITIES
The UW Administration (UWSA), UW-Managed design & construction program, is seeking a part-time, university staff project position. Under the general supervision of the Design and Construction Project Delivery Director in Capital Planning & Budget, this position will assist the UW-Managed program by preparing legal documents or reviewing prepared legal documents to prevent or minimize impact of legal risks to the UW. This position will perform the following activities:

Prepare legal documents including contracts, contract changes, and exhibits.
Review contract related documents prepared by others (typically prepared by architects/engineers and contractors).
Meet with UW staff and external parties (consultants or contractors) to discuss contract related documents.
Organize and maintain project files and track information.

MINIMUM QUALIFICATIONS
To be considered for this position, applicants must have:

Excellent organizational, time management, and communication skills
Proficiency with Microsoft Office Suite.
Strong attention to detail.
Ability to handle confidential information.
Ability to work independently and manage multiple projects simultaneously.

PREFERRED QUALIFICATIONS
Well-qualified applicants will also have:

Bachelor’s degree.
Background and experience in the design and construction industry.

CONDITIONS OF EMPLOYMENT
The UW System is required to conduct a criminal background and sexual harassment check for final candidate(s) prior to employment. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

WORK LOCATION
The office location is 780 Regent Street, Madison, WI 53715.

COMMITMENT TO INCLUSIVE EXCELLENCE

Inclusive Excellence is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals. Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.

COMPENSATION AND BENEFITS

This position is a part-time (non-exempt) university staff project position. It is anticipated that the incumbent will work 10 to 19 hours per week. This position has an anticipated duration of one year, with a possibility of an extension. Well qualified candidates can expect a starting salary between $18.00 – $25.00 per hour, commensurate with the successful candidate’s education, related experience, and qualifications.

UW Administration employees receive an excellent benefit package. To learn more about the UWSA comprehensive benefit package, you can read our benefit summary guide for University Staff. Furthermore, the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) is a tool designed to provide you with total compensation information.

APPLICATION INSTRUCTIONS: To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Sunday, April 21, 2024. However, applications may be accepted until the position has been filled.

Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.
To receive full consideration, interested applicants are required to apply online and provide (Failing to submit the required application documents may disqualify your application).

Resume (PDF Format)
Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format)

Submit your application.

Universities of Wisconsin Administration is an affirmative action/equal opportunity employer and actively seeks and encourages applications from women, minorities, and persons with disabilities.

Questions regarding the position can be addressed to Lori Fuller; UW Administration Human Resources at: lfuller@uwsa.edu.