If you transfer from the Universities of Wisconsin to a State of Wisconsin agency, your benefits will end at the end of the month in which your transfer occurs. You must take action with your new employer within 30 days of the start of your new position to maintain your benefits.
UW-Shared Services, Service Operations will send you a notice that outlines your continuation or conversion rights. These rights are for the benefit plans you were enrolled in at the time of termination from the Universities of Wisconsin. Contact UW-Shared Services, Service Operations at serviceoperations@support.wisconsin.edu or (888) 298-0141 (7:45-4:30 p.m. Monday-Friday) for questions.
Benefits Available at Other State Agencies
To maintain your benefit enrollments for the following benefit plans through your new state agency position submit application(s) to your new state agency benefits contact within 30 days of your start date:
- State Group Health Insurance*
- Dental Insurance (includes uniform, preventive, select, and select plus plans)*
- Vision Insurance*
- State Group Life Insurance
- Accident Insurance*
- Income Continuation Insurance
- Flexible Spending Account*
- Health Savings Account
*If you have less than a 30-day break in service between transferring state agencies, you must continue the same plans and coverage levels with the new agency.
You may change or cancel coverage midyear for the following plans:
- State Group Life Insurance
- Income Continuation Insurance
- Health Savings Account
Wisconsin Retirement System Account
The Wisconsin Retirement System (WRS) covers all eligible state employees. If you are eligible for the WRS at your new state agency, no action is necessary to continue it.
Wisconsin Deferred Compensation 457 Program
If you contribute to the Wisconsin Deferred Compensation (WDC) 457 Program, confirm your election amount with your new state agency to ensure deductions continue. You must inform WDC directly about your change in employer.
Benefits Not Available at State of Wisconsin Agencies
Some benefits are only available to Universities of Wisconsin employees. If enrolled in benefits only available to Universities of Wisconsin employees, you may be able to continue or convert coverage.
Coverage ends at the end of the month in which your UW System employment terminates.
You may convert coverage to an individual policy. To do so, submit a conversion application and first premium directly to Securian within 31 days of the coverage end date. Contact UW-Shared Services, Service Operations at serviceoperations@support.wisconsin.edu or (888) 298-0141 (7:45-4:30 p.m. Monday-Friday) for a conversion application.
Coverage ends at the end of the month in which your UW System employment terminates.
You may convert coverage to an individual whole life insurance by submitting a conversion application and first premium directly to Securian within 31 days of the coverage end date. Contact UW-Shared Services, Service Operations at serviceoperations@support.wisconsin.edu or (888) 298-0141 (7:45-4:30 p.m. Monday-Friday) for a conversion application.
Note: The UW Employees, Inc. Board has decided to terminate the UW Employees, Inc. Life Insurance Plan effective January 1, 2025. Employees enrolled in the plan as of December 31, 2023 will be provided coverage through December 31, 2024. Group coverage in the UW Employees, Inc. Life Insurance plan will end January 1, 2025.
If you are eligible and have paid the annual premium for the plan year, coverage continues until December 31, 2024 following your termination date.
Coverage ends at the end of the month in which your UW System employment terminates.
You may convert your coverage to an individual policy. To do so, contact Zurich American Insurance Company at (888) 634-6780 within 60 days of your coverage end date. (reference UW System Policy # GTU-8364005.) Contact UW-Shared Services, Service Operations at serviceoperations@support.wisconsin.edu or (888) 298-0141 (7:45-4:30 p.m. Monday-Friday) for a conversion application.
Contribution elections will end automatically on your last paycheck. Contact your recordkeeper(s) for information about your account and distribution options.
Your sick leave balance will transfer to the State agency.
Your vacation and banked leave hours may transfer. In the event that hours are not accepted by the State agency, they will be paid out as a lump sum.
Personal Holiday balances will be paid out as a lump sum.
Beneficiary Designations
Remember to review and update your beneficiary designations when you have a life event to make sure that your benefits are paid according to your wishes. Benefit plans that have beneficiary designations include life insurance plans, retirement plans and the health savings account.
For more information review the Beneficiary Information web page.
Every effort has been made to ensure this information is current and correct. Information on this page does not guarantee enrollment, benefits and/or the ability to make changes to your benefits.
Updated: 04/11/2024