New Employee Checklist

When a new employee is hired, with or without previous service, it is important to give the employee all the necessary benefit information. See below for a checklist of steps to take upon hire of an employee.

Determine Employee Eligibility

If you need to verify or identify a new employee’s benefit eligibility prior to the position being entered into HRS, these links are available to assist you.

Employee Benefits Package

  • Complete Enrollment Deadline Worksheet and provide to employee. It is recommended that you meet with the employee to explain the Enrollment Deadline Worksheet and obtain their signature on the copy that is placed in their benefits file.
  • Let the employee know ALEX is available to walk them through their choices.

These presentations are to be used for employee benefit orientations.

2022 WRS Benefit Package - Faculty, Academic Staff, Limited Appointees, and University Staff

2022 WRS Benefit Package - Faculty, Academic Staff, and Limited Appointees

2022 WRS Benefit Package - University Staff Employees

2022 Graduate Assistant / Short-Term Academic Staff Benefit Package

The Enrollment Deadline Worksheet informs newly benefits eligible employees of their benefit enrollment period and coverage effective dates. It is not intended to determine an employee’s eligibility for benefits or to provide benefit premium details.

Provide each newly benefits eligible employee with a personalized copy of their Enrollment Deadline Worksheet to review, sign, and return. The signed copy should be retained and filed in the employee’s benefit file. If ever needed, this can be used as verification that the employee understood their benefit options and deadlines.

Updated: 04/18/2022