Benefits Administration
New Employee Checklist
When a new employee is hired, with or without previous service, it is important to give the employee all the necessary benefit information. See below for a checklist of steps to take upon hire of an employee.
Determine Employee Eligibility
If you need to verify or identify a new employee’s benefit eligibility prior to the position being entered into HRS, these links are available to assist you.
- Wisconsin Retirement System Eligibility
- Employee Trust Funds (ETF) Previous Service and Benefit Inquiry
- Employee Trust Funds (ETF) myETF Benefits Administrator
Employee Benefits Package
- You must provide all benefits eligible employees with the Health Benefits Decision Guide.
- If you provide the Health Benefits Decision Guide electronically, provide the employee with an additional link to the Department of Employee Trust Funds (ETF) State and Federal Notifications web page which include the COBRA notice.
- When deciding on distribution options for the Health Benefits Decision Guide, consider whether the employee has access to a computer for their job. If not, provide paper copies.
- All employees (including students), must receive the Federal Marketplace Notice. You may provide this either electronically or in paper form. Follow your institution's distribution method.
- Complete Enrollment Deadline Worksheet and provide to employee. It is recommended that you obtain the employee's signature on the Enrollment Deadline Worksheet and place a copy in their benefits file.
- Distribute other suggested items upon hire:
These presentations are to be used for employee benefit orientations.
2023 WRS Benefit Package - Faculty, Academic Staff, Limited Appointees, and University Staff
2023 WRS Benefit Package - Faculty, Academic Staff, and Limited Appointees
2023 WRS Benefit Package - University Staff Employees
2023 Graduate Assistant / Short-Term Academic Staff Benefit Package
The Enrollment Deadline Worksheet informs newly benefits eligible employees of their benefit enrollment period and coverage effective dates. It is not intended to determine an employee’s eligibility for benefits or to provide benefit premium details.
Provide each newly benefits eligible employee with a personalized copy of their Enrollment Deadline Worksheet to review, sign, and return. The signed copy should be retained and filed in the employee’s benefit file. If ever needed, this can be used as verification that the employee understood their benefit options and deadlines.
Updated: 06/19/2023