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The Universities of Wisconsin are a premier system of public higher education serving more than 164,000 students. Awarding nearly 37,000 degrees annually, the universities are Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Through a constellation of 13 universities statewide, the Universities of Wisconsin are a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.
The Universities of Wisconsin Administration assists in establishing policies, planning the programmatic financial and physical development of the Universities. UWSA supports the Universities in delivering transformative educational outcomes and research that expands the boundaries of knowledge. We work to extend the value of our universities beyond the boundaries of the campuses, seeking to enhance the quality of life for all in Wisconsin and beyond, in fulfillment of the Wisconsin Idea.
UW-Shared Services provides payroll, benefits, business services, and reporting services to UW System employees and universities.
POSITION SUMMARY
*This recruitment is open only to UW System Administration employees*
This position (seeking to fill two positions) will manage the routine and ad hoc payroll processes within and outside of Workday, our HR, payroll and financial system. This includes running processes in Workday, managing integrations and related data validations, analyzing data oddities, reviewing retroactive transactions, and monitoring for potential fraudulent activity. They will be expert in the payroll processing space and have significant knowledge of and support other core processes that interact with payroll (ie, HR, absence management, time tracking, benefits). These roles will provide the needed support that lies between and collaborates with the WEST team and our UWSS service delivery process teams.
This position will work collaboratively with all UWSS teams and the Workday Enterprise Support Team to support current operations as well as support the effort to build and enhance new work streams geared toward operational efficiency and automation of administrative services. This position primarily supports payroll processing and may be tasked with assisting other areas as needed (ie, HR, benefits, purchasing and finance).
MAJOR RESPONSIBILITIES
- Lead the bi-weekly payroll process including support of related Workday processes, integrations, data validations, etc.
- Troubleshoot hardware, software, and system issues including development of solutions
- Recommend and participate in the implementation of system enhancements or changes that may involve custom design, optional, and third-party products
- Provide guidance to unit staff in the design, development, and implementation of complex business processes
- Perform complex data analyses and reporting
- Serve as a subject matter expert to institutional and unit leadership on critical technology issues
- Assure processes comply with applicable regulations and policies and provide adequate internal controls
- Foster a culture of continuous improvement
MINIMUM QUALIFICATIONS
To be considered for this position, a candidate must have:
- Bachelor’s degree or equivalent experience
- Demonstrated experience in operational support of a large complex ERP or other multifaceted system
- 5 years business or technical analyst experience
PREFERRED QUALIFICATIONS
Well qualified applicants will also have a substantial amount of experience in a combination of the following:
- Experience in higher education or large complex organization
- Experience with HR, payroll, and/or benefits business system support, especially Workday
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to work collaboratively with others on common goals, projects, and tasks
- Ability to use independent judgement and exercise discretion
- Strong written and verbal communication skills
- Excellent organizational skills
- Skilled in the use of Microsoft Office products (Word, Excel, PowerPoint)
COMMITMENT TO INCLUSIVE EXCELLENCE
Inclusive Excellence is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.
CONDITIONS OF EMPLOYMENT
This offer of employment is conditional pending the results of a criminal background check. If you have prior work history within the past 7 years with Universities of Wisconsin, your personnel file will also be reviewed for employee misconduct. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.
The Universities of Wisconsin will not sponsor a work visa for this position at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9 upon hire.
WORK LOCATION
The office location is in Madison, WI. An in-office requirement is expected three days per week with the option to work the remaining two days off-site/remote. Telecommuting agreements are subject to change at any time.
COMPENSATION AND BENEFITS
The Business Systems Analyst (Official Title: Business Systems Analyst III (Inst)) is a full-time, salaried (exempt), academic staff position. Well-qualified candidates can expect a starting annual salary within a range of $85,000 – $100,000 commensurate with the candidate’s education, related experience, and qualifications.
The Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Universities of Wisconsin Employee Benefits Quick Guide (FA/AS/LI).Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.
APPLICATION INSTRUCTIONS
*This recruitment is open only to UW System Administration employees*
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through 5:00 pm, Monday, June 30, 2025.
- To receive full consideration, interested applicants are required to provide:
- Resume (PDF Format)
- Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format)
Failing to submit the required application documents may disqualify your application.
- Email your cover letter and resume to Sarah Haen, HR Manager, at sarah.haen@uwss.wisconsin.edu.
SPECIAL NOTES:
If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting Sarah Haen, HR Manager, at sarah.haen@uwss.wisconsin.edu.
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies. We promote excellent through diversity and encourage all qualified individuals to apply.
Questions may be addressed to: Sarah Haen, HR Manager, at sarah.haen@uwss.wisconsin.edu.