In 2013, the University of Wisconsin System conducted an Instructure Canvas pilot project, as recommended by the 2011 Learning Management System (LMS) Task Force, sponsored by the Learn@UW Executive Committee. The pilot was intended to enhance our understanding of the changing LMS landscape. The 2011 pilot provided us with an opportunity to experiment with and explore the features and functionalities of an alternative learning management system. The pilot also focused on ways to use the LMS to improve student engagement, as well as gauge the adoption effort of instructors and students when using a new LMS. The pilot was not intended to seek an LMS to replace Desire2Learn (D2L).
By initiating this RFP for “Instructure Canvas Pilot II,” UWS intends to further explore the Canvas platform and leverage the Canvas Pilot being carried out as part of the Unizin project by UW-Madison. While the objectives of the UW-Madison Canvas pilot are integral to vetting use as part of the Unizin initiative, the objective of the UWS Canvas II pilot is to provide all UW System campuses with the opportunity to further explore the Canvas product. Carrying out Canvas Pilot II also falls squarely in line with other initiatives, as it was one of the recommendations of the LMS Task Force 2011, and will also provide information (along with the LEARN@UW Roadmap) to support the LMS RFP which will be also initiated in the near future.
Canvas Pilot II is not being conducted to seek an LMS to replace Desire2Learn (D2L). The objective of Canvas Pilot II is to explore and learn more about the technical “back end” of the product with particular focus on the integration, interoperability, and ease of content export/import with UWS supported third-party systems (e.g., ePortfolio, Kaltura, Turnitin, Respondus Suite, and others), as well as Canvas’s ability to meet discipline/course specific needs for teaching and learning.
We invite interested campuses to select faculty and teaching staff to participate in the Canvas Pilot II project. Each instructor will design a course using Canvas to be delivered during one of the following semesters: Spring, Summer, or Fall 2015 (deadlines are shown in the “Application section below). For those interested in delivering Spring 2015 courses, please note that the timeline is quite aggressive.
- Spring 2015 Semester – October 31, 2014 (closed)
- Summer 2015 and Fall 2015 Semesters – December 1, 2014 Date extended to January 16, 2015
For more information, please refer to the Instructure Canvas Pilot II RFP:
November 25, 2014
This website is intended to provide updates and highlights regarding the progress of the Kaltura Media Management System implementation at UWS for all interested parties. This site may change in format as more information and resources become available during the course of the implementation. Please contact: Peter Mann (DoIT) or Lorna Wong (UWSA) if you have specific questions not addressed in this site.
The UW System has a three-year contract with Kaltura for a media management system, effective as of November 2014. This outcome was a result of an RFP process, initiated by the Learn@UW Executive Committee, to select a viable solution to meet the needs of the UW teaching and learning community. Prior to the RFP, UWS has engaged in a limited Kaltura pilot for the past two years, expertise in the system has developed on various participating campuses, we are expecting a successful launch of the system.
An implementation plan is being developed. DoIT’s Networked Media Services will provide the service management and serve as the central contact with the vendor and the designated campus contacts. Peter Mann(DoIT) will assume the role of implementation manager. The initial target is to provide access to the system via a deep integration with the LMS (Learn@UW/D2L) by the spring ’14 semester. Additional phases of the deployment will follow soon to fully utilize the functionality and versatility of the system. Input from the designated campus Kaltura administrators will help define the deployment to best suit the various instructional needs of the campuses.
High Level Implementation Timeline:
Phase 1: Provide access to faculty and students in D2L for Spring 2014 semester
November 2013 – January 2014
- Identify campus Kaltura administrators – input from campus CIOs is being sought.
- Coordinate with the vendor on system configurations and set up
- Coordinate with the vendor on migration of existing pilot content
- Coordinate testing integration with D2L V10.1 LE platform
- Provide training and consultation on rollout plan for campus Kaltura admins
- Provide test environment for campuses
- Provide training and documentation resources to campus users
- Develop usage and retention policy to guide the initial rollout
Phase 2: Provide non-D2L access to faculty and students
February 2014 – May 2014
- Investigate and implement Kaltura access to Moodle users as requested
- Implement access to Kaltura Media Space via Federated authentication
- Coordinate training on Kaltura platform in D2L as needed
- Coordinate training on Kaltura Media Space
Phase 3: Assess the other specific instructional needs to use the platform
Spring 2014 semester and beyond
- Consultation with stakeholders with specific needs and campus Kaltura admins to address the viability and support of using the platform
- Explore other extensibility to the platform to meet the needs of users
- Review and adjust usage and retention policy to meet the needs of users
The campus kaltura-pilot-coordinators during the pilot project will serve as valuable resources as we transition from the pilot to production phase. We expect many will continue to be actively engaged in supporting the system.
On Feb 9, the LMS Task Force worked with consultant Phil Hill of Delta Initiative for a one day on surveying the LMS landscape in Higher Education, especially peer university systems of comparative size. Drivers for changing LMS, processes various institutions employ to evaluate systems, LMS related issues and future trends were discussed. Phil also gave a presentation to the Learn@UW and CIO groups via web conference. Phil’s information validated many of the findings the task force has researched independently and added new perspectives to looking at the LMS market. A follow-up session to wrap up additional questions took place today, March 3. Recommendations drawn from the consultation sessions will be shared through the final report to the Learn@UW Exec Committee.
The faculty group met at the start of January to discuss the questions from our group to provide for the Delta Initiatives meeting in February. We came up with a list of 6 questions, which were refined later and presented to the Task Force. In the meantime we are working on organizing the questions and answers that we currently have trying to see what information we still need to obtain.