Original Issuance Date: July 1, 2015
Last Revision Date:

1. Purpose

 The purpose of this practice directive is to reference the Board of Regents policy on performing criminal background checks on applicants for employment, current employees, and volunteers.

2. Background

Regent Resolution 9276 (adopted 12/8/2006) established Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy (RPD 20-19) for UW System employees, applicants for employment, and volunteers.

3. Definitions

 Please see SYS 1225, General Terms and Definitions, for a list of general terms and definitions.

4. Practice Directive

 RPD 20-19 describes the Board of Regents’ expectations in performing criminal background checks as follows:

Criminal background checks shall be conducted on candidates recommended for hire, either prior to the extension of an offer of employment, or as part of an offer of employment that is made contingent upon a successful criminal background check.  A criminal background check shall also be conducted on current employees and volunteers holding a “position of trust with access to vulnerable populations” as defined in paragraph 1(a) of this policy who have not previously been subject to such a criminal background check by the University.  Employees and volunteers holding a position of trust with access to vulnerable populations shall be subject to a criminal background check every four years, and shall be required to self-disclose certain criminal offenses.

Please see RPD 20-19 for further expectations and details of this practice directive.

5. Related Documents

 Wis. Stat. § 111.335 Arrest or conviction record; exceptions and special cases

6. History