A. State of Wisconsin Bureau of Procurement policies and procedures
All purchases must be made in accordance with applicable laws and regulations. General Procurement Information is available at VendorNet.
- As with current Wisconsin purchasing laws and regulations, serial purchasing or splitting purchases to avoid the single transaction limit is prohibited.
- No vendor contract documents are to be signed by campus department representatives. Such documents must be reviewed and signed by authorized Procurement officials.
B. Statewide Contracts
The purchasing card may be used on statewide contracts when the contract or subsequent amendment indicates that card use is allowed. Transactions may not exceed the card transaction limit.
- A complete list of Contracts that Allow the Use of the Purchasing Card is available. Contact the contract administrator if a contract vendor accepts purchasing cards and the contract documentation indicates purchasing card use is disallowed.
- If in a particular circumstance, the department deems it necessary to purchase from a vendor outside the State of Wisconsin mandatory contracts, contact your campus Procurement Office for approval.
- Some contracts may be made available for transactions over $5,000. This also will be indicated on the contract.
- The procedures for use on contracts are subject to change at any time. Periodically check the State of Wisconsin Procurement Contracts (in alpha order by commodity or contractual service) for availability.
C. Minority Vendors
The State of Wisconsin’s goal is to spend 5% annually with minority vendors. These vendors provide general procurement of goods and services, non-road construction, and professional services such as IT consultancy.
- Review the general overview of the Minority Business Enterprise Program (MBE). The Report – Certified Vendors provides a current list of all Wisconsin certified vendors.
- Another useful search tool, MBE By County, is a list of Minority Vendors, within Wisconsin, by county. Choose County from the drop down menu and then click the Submit button.
D. Ineligible Vendors
Vendors doing business with state agencies are declared ineligible if they do not comply with the Wisconsin sales and use tax OR if they do not submit acceptable affirmative action information. According to Wisconsin law, state agencies, the University of Wisconsin, and their employees are prohibited from making purchases from these vendors.
- Vendors and their affiliates who are not properly registered and remitting Wisconsin sales or use tax will be declared ineligible under s. 16.75(10m) and 77.66, Wis. Stats.
- Vendors who fail to submit acceptable affirmative action information are also ineligible*. A vendor remains ineligible until s. 16.765, Stats. and ADM 50, Wisconsin Administrative Code information is submitted.