SYS 1200 Series Technical Amendments: Policy Template Updates

Summary of Policies and Policy Revisions

• The University Personnel System policies respond to the Wis. Stat. § 36.115 directive and Regent Policy Document 20-21, University Personnel Systems, which delegates authority for the President of the UW System to implement and maintain a personnel system for all UW System employees except employees assigned to UW-Madison.
• Since these policies were incorporated into the System Administrative (SYS) Policy set, the standard SYS policy template was updated. These technical revisions update the policies listed above to align with the current standards including:
  • Adding missing policy template sections, which include:
    • Section 2. Responsible UW System Officer
      • “Associate Vice President and Chief Human Resources Officer”
    • Section 3. Scope and Institutional Responsibilities
      • “This policy applies to all UW System institutions and the UW System Administration, except for UW-Madison.”
    • Section 9. Scheduled Review
      • “July 2030”
  • Updating numbering schemes to match current standards
  • Updating formatting of some definitions to match current standards

Affected Areas on Campuses

• These policies apply to all UW System institutions, excluding UW-Madison.

Campus Implementation

• No additional resources will be necessary to implement these technical revisions.

Additional Communication

• For questions or clarification on these policies, please contact Mike Kent at michael.kent@wisconsin.edu.

revised policies:

• SYS 1202, Equal Employment Opportunity

• SYS 1203, Employment of Veterans

• SYS 1215, Paid Leave of Absence for Bone Marrow and Human Organ Donation

• SYS 1216, Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member

• SYS 1218, Military Leave

• SYS 1219, Continuous Service

• SYS 1227, Standard Office Hours, Legal Holidays and Other UW System Institution Closures

• SYS 1229, Rehired Annuitants

• SYS 1231, Hazardous Employment Benefits 

• SYS 1232, Layoff for Reasons of Budget or Program 

• SYS 1233, Grievance Procedures

• SYS 1235, Inclement Weather/Emergency Conditions

• SYS 1240, Job-Related Coursework and Training

• SYS 1241, Complaint Procedures

• SYS 1242, Payment of Licenses

• SYS 1245, Personal Internet Account Access

• SYS 1250, Job Security (last revised September 28, 2021)

• SYS 1251, Appointment Terms and Designation of Positions

• SYS 1253, FLSA Designation

• SYS 1255, Teaching Assistants Selection, Training, and Evaluation

• SYS 1259, I-9 Verification (last revised April 2, 2018)

• SYS 1260, Health Insurance Marketplace Notice Distribution

• SYS 1261, Personnel Files

• SYS 1262, Labor Relations and Collective Bargaining Procedures

• SYS 1270, Optional General Payroll Deductions

• SYS 1285, Transition of Classified Staff to University Staff

• SYS 1286, Effect on WRS Service, Accrued Leave & Continuous Service When Moving To and From UW System Institutions or Agencies

• SYS 1292, Workplace Conduct Expectations