March Policy Distribution

The four policies in the March Policy Distribution are listed below:

The policies above have a two-week comment period. Submit feedback for the policies above by Friday, April 2, 2021.

The policy above has a 60-day comment period. Submit feedback for the policy above by Wednesday, May 19, 2021.

Click on the links from the “March Distribution Policies” page to view the drafts and ensure that your feedback is captured for review during the post-comment period. Comments can include attachments, including word documents and PDFs.

Below find brief summaries of the policies. Complete summaries are located at the top of the draft policy pages.


SYS 236, Utilization of Independent Contractors

This policy will be effective upon approval.

This policy establishes the requirements associated with UW institutions use of independent contractors and the processes that may be used for payments related to their services. Revisions align the policy with current procurement practices.


SYS 350, Payment Card Integrity Policy

This policy will be effective upon approval.

This policy provides guidance and procedures to prevent loss or disclosure of cardholder data. Proposed revisions to the policy incorporate the most current version of PCI DSS requirements and add in directives for compliance assessments.


SYS 1228, Telecommuting

This policy will be effective upon approval.

This policy enables, but does not require, UW System Institutions to establish telecommuting arrangements with employees when appropriate and desirable for the institution and the employee. Telecommuting arrangements are permitted when approved by the employee and their immediate supervisor with notice of the agreement provided to the appropriate Vice Chancellor/Vice President or designee; when it is feasible that an employee could fulfill their job duties from an alternate location for the period covered by the arrangement; and when the telecommuting arrangement does not disrupt the operations of the UW System.


SYS 138, Award of Credit by Prior Learning Assessment

This policy will be effective upon approval.

This is a new policy and represents the elevation of a section of SYS 135 to a separate policy, set of procedures, and guidance. The policy outlines the definitions, evaluation and documentation practices for Prior Learning Assessments.


FY 2022 SYS Policy Prioritization Process

On Friday, April 2, 2021, the Office of Administrative Policies will begin the FY 2022 SYS Policy Prioritization Process. Key dates for institutions are listed below:

  • Friday, April 2– Policy Prioritization Form sent to institution leadership.
    • Institutions are asked to compile their feedback and provide one response with up to five (5) policy recommendations. Recommendations can be to:
      • draft a new policy;
      • revise an existing policy;
      • merge existing policies; or
      • rescind an existing policy.
    • Friday, April 16– Two-week feedback reminder sent regarding Policy Prioritization Form.
    • Monday, April 16– Four-day feedback reminder sent regarding Policy Prioritization Form.
    • Friday, April 30– Institution Policy Prioritization Form Responses due.
    • Week of Friday, June 25– Final FY 2022 Policy Prioritization Memo distributed to institutions.

Updated- Spring 2021 COVID-19 Testing Requirements Directive

On March 18, 2021, President Thompson issued a new directive regarding Spring 2021 COVID-19 Testing Requirements. This directive is pursuant to interim policy SYS 600-01, Spring Semester 2021 COVID-19 Testing Requirements and addresses testing requirements for fully vaccinated individuals.


UW System Guidance for COVID-19 Testing and Reopening Campuses to Minors

On March 16, 2021, Vice President Neitzel approved guidance associated with interim policy SYS 600-01, Spring Semester 2021 COVID-19 Testing Requirements that addresses testing and safety considerations for summer youth programming on campuses.