NO!! You must enter a supplier since the address location is a ‘REQUIRED’ field prior to saving.
It is expected that suppliers will be approved or sent back within 1 business day.
Yes, the clock starts over if you need to resubmit.
The standard turnaround for adding a new SHARE SetID Supplier shall be 1 business day from the time the properly completed documents are submitted in SFS, provided that the completed request forms are received no later than 12 pm (requests received after 12 pm may be completed as late as the 2nd business day).
You cannot pay without a W8-BEN. The W8-BEN is available on the IRS web site and a link is provided in the New Supplier Request Entry Business Process Guide. The payment is not tax reportable if the service is performed in their country; however, a W8-BEN is still required as certification that they will not be reported to IRS. ‘Applied For’ refers to W7 and with Madison, Jose fills the form out and submits to the IRS for ITIN, W8-BEN & W8-BEN-E.
Must have W8-BEN which will include the address
Once a secure document is uploaded into the system, you MUST DELETE it from your desktop and thoroughly delete the document from the computer after it is attached to the supplier file.
This should be a campus business process to follow security protocol. Discussion by each institution regarding their specific security rules/policy/procedures should be addressed immediately.
Central Approval Team & Tax Roles.
Yes.
Central Approval Team. At the time of entry institutions should be following the business process and checking; however, UWSA will still do quarterly checks.
No. However as we undertake clean-up efforts this may be checked.
Do not change: Name, Existing Address, Classification, Location, Payment Method, Tax Information. Eventually Correct History will not be available for anyone other than the Central Approval Team. You can add addresses and contacts; however, you must use effective dated rows.
Plan ahead for this volume. At the point you know these students need to be setup, you need to start submitting as soon as possible. 99% should be taxable and therefore requires a W9.
These rules do not change because of SHARE Supplier.
Process will be determined post Go-Live.
No. We are not converting any single payment suppliers. There will be one Single Payment Supplier set up for System-wide use. Payments that meet ALL of the following requirements may utilize the Supplier ID “SINGLEPAY”:
The Supplier will only receive a single payment from the agency (i.e.; no future payments are anticipated).
Either the supplier is a corporation, LLC-corporation type, government or exempt organization OR the payment is not made using a 1099-reportable expenditure account OR the payment is a refund of a revenue overpayment.
The UWSA Central Approval Team will monitor the Statewide Single Payment Supplier ID, and the Specialized Payment Supplier ID’s to ensure that these policies are being followed.
One-Time suppliers cannot be reactivated … the intent on that is it is truly only used once.
Yes, defaults are required and will be set as designed; however, you will need to select the address that you need for the PO and voucher. Please refer to the Non-PO Voucher Entry or the PO Voucher Entry Business Process Guides for additional information.
