
General Records Schedules (GRSs) are a collection of Records Disposition Authorizations for similar records. They provide consistency in records maintenance, retention and disposition across UW System by:
- Providing Institutions with uniform guidelines for the retention and disposition of records common to a business function;
- Ensuring that Institutions retain records as long as needed in order to complete the transaction of business on behalf of UW System, and to meet legal, audit, archival, and other State of Wisconsin and federal requirements;
- Providing Institutions with legal authorization to dispose of records eligible for disposition on a regularly scheduled basis after the minimum retention periods are met. Records may not be disposed of in a shorter period of time; and
- Promoting the cost-effective management of records.
Academic Advising
- (Sunset: November 2022)
Administrative Records
- (Sunset: 2022)
Budget and Related Records
Business Communication
- (May 2008)
Financial Aid
- (Sunset: 2022)
Fiscal and Accounting
- (Sunset: 2022)
Grant and Related Records
- (Sunset: November 2026)
Health Services
- (Sunset: 2024)
Human Resources: Personnel Systems
- (Sunset: August 2026)
Information Technology Records
- (Sunset: 2022)
Legal Affairs
- (Sunset: 2022)
Library and Archival Records
- (Amended: March 2018)
Payroll and Benefit
- (Sunset: 2026)
Police and Parking
- (Sunset: 2024)
Police and Parking Addendum
- (Sunset: 2024)
Research Records
- (March 2015)
Residential Programs
- (Sunset: August 2022)
Risk Management
- (February 2013)
State Records Schedule
Student Affairs
Student Records Schedule
- (Sunset: 2022)
Template General Records Schedule
Wisconsin Athletics
- UW System Athletics Functional Schedule (Sunset: March 2031)
Questions on General Records Schedules
Contact your institution’s Public Records Officer