General Records Schedule

Black Chair and desk between wooden columns

General Records Schedules (GRSs) are a collection of Records Disposition Authorizations for similar records.  They provide consistency in  records maintenance, retention and disposition across UW System by:

  • Providing Institutions with uniform guidelines for the retention and disposition of records common to a business function;
  • Ensuring that Institutions retain records as long as needed in order to complete the transaction of business ​on behalf of UW System, and to meet legal, audit, archival, and other State of Wisconsin and federal requirements;
  • Providing Institutions with legal authorization to dispose of records eligible for disposition on a regularly scheduled basis after the minimum retention periods are met. Records may not be disposed of in a shorter period of time; and
  • Promoting the cost-effective management of records.

Academic Advising 

Administrative Records

Budget and Related Records 

Business Communication 

Financial Aid 

Fiscal and Accounting 

Grant and Related Records

Health Services 

Human Resources: Personnel Systems 

Information Technology Records 

Legal Affairs 

Library and Archival Records 

Payroll and Benefit 

Police and Parking 

Police and Parking Addendum

Research Records

Residential Programs

Risk Management

State Records Schedule

Student Affairs

Student Records Schedule

Template General Records Schedule

Wisconsin  Athletics

Questions on General Records Schedules

Contact your institution’s Public Records Officer