With the new Workday system comes new vocabulary. Read on to understand the differences between the terms Work Space and Location in Workday, including who can make or request changes to each.
Work Space
A Work Space in Workday is a floor or room where an employee physically works within a building. This may be different from the work address(es) on an employee’s position location. The Work Space information is used as the Deliver-To when an employee begins a purchasing transaction. The correct Work Space is also critical to finding or contacting employees in an emergency.
Who can update a Work Space: Employees and designated HR staff
Employees can update their Work Space, but they must select from the list of available Work Spaces associated with their location. HR staff can also create or update a Work Space on an employee’s behalf.
Job Aids
Change My Work Space – Employee
Changing Work Spaces on Behalf of Employees
Location
A Location is a building where an employee’s position is expected to normally work, regardless of incumbent. This is typically the normal work address of the business unit. A Location may also be tied to supervisory organizations, job requisitions, and assets and will potentially populate as the Ship-To address in a procurement transaction.
Who can update a location: ATP
A Location cannot be updated by an employee. Location values are managed by the Administrative Transformation Program team, but the request for changes or modifications must come through HR or other offices who may initiate using the Ivanti Location Request ticketing process. The ticket will route for approval based on the type of request before routing to the ATP team for updates to Workday.
Job Aids
Workday Locations
Request New Location in Workday
Request Change to Location in Workday
Request Inactivate Location in Workday
Want to get familiar with other Workday terms? Visit the Workday glossary.