As the end of year approaches, all leave-eligible faculty, academic staff, limited appointees, and university staff (FLSA exempt) employees are reminded of the requirement to submit a monthly leave report even if no leave was used.
- Report leave on or before the day leave is taken.
- If no leave is used during the month, enter “No Leave Taken” by the end of the month.
All missing leave reports for fiscal year 2026 (July 1, 2025 – June 30, 2026) are due by June 30, 2026.
Failure to submit leave reports will result in a permanent reduction to your sick leave balance, excluding employees who are university staff. Even one missing leave report can reduce the amount of sick leave available for future use
A reduction in sick leave hours may also lower the amount available for the Sick Leave Credit Conversion Program, which helps pay for health insurance in retirement.
How do I know if I have missing leave reports?
Employees with missing leave reports receive email reminders. You can also review and complete missing leave reports in Workday.
Resources
- Requesting Time Off (Absence) in Workday-Employee (KB 144881)
- Reporting No Leave Taken-Employee (KB 150286)
Policies
The following sick leave policies are available to reference:
- UW System Administrative Policy 1212 Sick Leave (section 6.G.III.1 and VII.1.)
- UW-Madison Sick Leave Policy (UW-5051) (section VIII and XI)
Questions
If you have questions after reviewing the available resources, email GetHelpUW@support.wisconsin.edu or call (888) 298-0141.
Source: Universities of Wisconsin Office of Human Resources