Use Paid Leave By June 30, 2026

Leave eligible employees are encouraged to plan ahead and schedule paid leave now to avoid losing hours that are not eligible to carry over into the next fiscal year.

Personal and Legal Holidays
Personal and legal holidays must be used by June 30, 2026, or they will be lost.

Vacation

• Faculty, Academic Staff and Limited Appointees:
  • All vacation hours carried over from fiscal year 2025 (July 1, 2024 to June 30, 2025) must be used by June 30, 2026.
• University Staff, including Craft Works and Trades Employees:
  • All vacation hours carried over from calendar year 2024 (January 1, 2024 to December 31, 2024) and from the transition period (January 1, 2025 to June 30, 2025) must be used by June 30, 2026.
  • As a reminder, University Staff leave transitioned from a calendar year to a fiscal year. Leave from calendar year 2024 had an extended carry over period to facilitate the transition.

If you are eligible, vacation hours may be banked starting July 1, 2026. The deadline to bank vacation hours is September 30, 2026.

Resources

• Requesting Time Off (Absence) in Workday (KB 144881)
• UW System Administrative Policies:
  • UW System Administrative Policy 1210 Vacation
  • UW System Administrative Policy 1211 Personal Holiday and Legal Holiday Administration
  • UW System Administrative Policy 1200 Interim: University Saff and Craft Worker Vacation, Paid Leave Banks, and Vacation Cash Payouts
• UW-Madison Policies:
  • UW-Madison Vacation Policy (UW-5052)
  • UW-Madison Personal and Legal Holidays Policy

Questions
If you have questions after reviewing the available information, reach out to your Payroll/Leave Administrator at GetHelpUW@support.wisconsin.edu or (888) 298-0141.

Source: Universities of Wisconsin Office of Human Resources